HomeMy WebLinkAboutSummary Formr FILE ID:
Date: 2/26/2009 Requesting Department: Purchasing
Commission Meeting Date: 4/2/2009 District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Installation, Service and Repair of Overhead and Roll -up Doors and Grills
Purpose of Item:
Law Department
Matter ID No.
The nature of this item is to establish a contract for the Purchase, Installation, Service and Repair of
Overhead and Roll -up Doors and Grills, on an as needed basis, from Door Systems of South Florida,
Inc., pursuant to the City of Deerfield Beach, as the lead agency on behalf of the Southeast Florida
Governmental Purchasing Cooperative Group, Bid No. 2006-07/23, effective through March 31,
2011, subject to extensions or replacement contracts by the City of Deerfield Beach, as the lead
agency on behalf of the Southeast Florida Governmental Purchasing Cooperative Group, allocating
funds from the various sources of funds from the User Departments and Agencies, subject to the
availability of funds and budgetary approval at the time of need.
Background Information:
*Please see attached*
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: As required by Department_!_
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIP Budget
If using or receiving capital funds
Grants Risk Management
Purchasing f Dept. Director.
Chief �llfo� City Manager
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Agenda Item Summary Form Continued
Background Information:
For the past several years, approximately twenty-six (26) governmental entities have participated in
Cooperative Purchasing in Southeast Florida. The Southeast Florida Governmental Purchasing
Cooperative Group was formed in an effort to provide cost savings and cost avoidances to all entities by
utilizing the buying power of combined requirements for common, basic items.
The City of Deerfield Beach issued Bid No. 2006-07/23 as the lead agency, on behalf of the City of
Deerfield Beach and various other governmental entities included in the Southeast Florida
Governmental Purchasing Cooperative Group. Nineteen (19) bids were mailed and three (3) responses
were received on March 22, 2007. Award was to Door Systems of South Florida, the lowest responsive
and responsible bidder, for an initial term of two (2) years with the option to renew for two (2)
additional two (2) year periods. The City of Miami will be participating in this contract's first renewal
period, with one (1) remaining additional two (2) year extension, and in any further extensions and/or
replacement contracts issued by the Southeast Florida Governmental Purchasing Cooperative Group.
The total estimated annual amount is $70,000.00.
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