HomeMy WebLinkAboutMemo 2FROM: Donna Council, Purchasing Agent
DATE: February 9, 2009
SUBJECT: PURCHASE, INSTALLATION, SERVICE AND REPAIR OF OVERHEAD
ROLL -UP DOORS AND GRILLS - Bid 2006-07/23
The contract for the purchase, installation, service and repair of overhead doors is due to expire on March
31, 2009. This is a Southeast Florida Governmental Cooperative Purchasing Group Bid. The City of
Deerfield Beach serves as the lead agency for this bid. There are currently fourteen (14) municipal
agencies that are participating in this bid. Funding provided under account #001-4049-519-31-04 (Repair
& Maintenance Services) . Department of Public Works, Facility Maintenance. Estimated contract
$20,000.00.
As the lead agency, the City of Deerfield Beach provides the administrative function of soliciting and
evaluating bids and in initiating the award. Each participating agency is responsible for entering into their
own contracts with the awarded vendors.
The bid includes a fixed hourly labor rate, a discount/markup cost for new equipment and installation, and a
cost for preventative maintenance on an annual flat fee door basis.
Door Systems of South Florida is fully congnizant of what our expectations are, as well as those of the
participating co-op agencies. The contractor understands that our Fire Rescue must respond, without
delay, to emergency calls 24 hours a day and that the continuous uninterrupted operation of the overhead
doors is a vital factor in the ability -of Fire Rescue to answer all emergency calls, Door Systems gives Fire
Rescue priority on service calls — twenty-four (24) hours a day. Additionally, they respon on-site to all
requests for service within two (2) hours after receiving a call.
Under the terms of the bid, Door Systems of South Florida has agreed to exercise the contract renewal
option pursuant to terms and conditions of Bid #2006-07/23. The rewnal period will begin April 1, 2009
and run through March 31, 201.1. This will leave one (1) two (2) year renewal period available under the
terms of the original contract. -
Letter of confirmation has been received from the the supplier Door Systems of South Florida signifying
their willingness to renew the. contract under the same terms and conditions and is on file in the Purchasing
Division.
c: Andy Maurodis, City Attorney
Ada Graham -Johnson, City Clerk
Carl Peter, Director of Public Works and Environmental Services
Frank Cristiano, Facilities Manager