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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #15320 Date: 01/02/2024 Commission Meeting Date: 02/22/2024 Type: Resolution Subject: Budget Amendment - FY 2023-24 Purpose of Item: Requesting Department: Office of Management and Budget Sponsored By: District Impacted: All To propose amendments to the budget resolution adopted for fiscal year 2023-24 for the General Fund and the Special Revenue Fund, to redistribute the reduction in Property Tax revenue in expenditures based on action taken at the December 11, 2023 City Commission Special Meeting. Background of Item: N/A Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Total Fiscal Impact: General Account No: Various Special Revenue Account No: Office of Management and Budget Marie Gouin City Manager's Office Carolina Aguila City Manager's Office Arthur Noriega V Legislative Division Valentin J Alvarez City Commission Nicole Ewan Legislative Division Valentin J Alvarez Office of the City Attorney Xavier Alban Office of the City Attorney Victoria Mendez City Commission Nicole Ewan Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Office of the City Clerk City Clerk's Office Various Reviewed B Department Head Review Assistant City Manager Review City Manager Review Legislative Division Review Meeting Legislative Division Review ACA Review Approved Form and Correctness Meeting Completed Skipped Completed Completed Completed Completed Completed Completed Completed Unsigned by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 01/16/2024 6:12 PM 01/16/2024 6:17 PM 01/16/2024 7:32 PM 01/16/2024 9:23 PM 01/25/2024 9:00 AM 02/12/2024 7:32 PM 02/12/2024 8:47 PM 02/12/2024 10:38 PM 02/22/2024 9:00 AM 03/01/2024 6:03 PM 03/01/2024 6:21 PM 03/04/2024 8:43 AM City of Miami Legislation Resolution Enactment Number: R-24-0076 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 15320 Final Action Date:2/22/2024 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENTS, AMENDING APPROPRIATIONS RELATING TO THE 2023-2024 FISCAL YEAR ADOPTED OPERATING BUDGET PURSUANT TO RESOLUTION NO. R-23-0448 ADOPTED ON SEPTEMBER 28, 2023, AS AMENDED, THE FIVE-YEAR FINANCIAL PLAN, THE STRATEGIC PLAN, AND THE MULTI -YEAR CAPITAL PLAN PURSUANT TO RESOLUTION NO. R-23-0376 ADOPTED ON SEPTEMBER 9, 2023, AS AMENDED (COLLECTIVELY, THE "BUDGET"), AND AUTHORIZING THE CITY MANAGER TO MAKE ANY NECESSARY CHANGES TO ADJUST, AMEND, ALLOCATE, AND APPROPRIATE THE BUDGET, AND ANY PART THEREOF, REGARDING CITY OF MIAMI SERVICES AND RESOURCES AS NECESSARY AND LEGALLY ALLOWED; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED OFFICIALS AND DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS AND OTHER FUNDING SOURCES IN PROGRESS AND FOR NECESSARY RELATED DOCUMENT NEGOTIATIONS AND EXECUTIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY; PROVIDING FOR APPLICABLE EFFECTIVE DATES. WHEREAS, on September 28, 2023, the City Commission, pursuant to Resolution No. 23-0448, adopted a General Fund budget for the City of Miami ("City") for the Fiscal Year beginning October 1, 2023, and ending September 30, 2024 ("Fiscal Year 2023-24"), in the amount of $1,068,066,000 and the total budget for all non -capital funds in the amount of $1,633,659,000; and WHEREAS, on October 13, 2023, the City Commission, pursuant to Resolution No. 23- 0465, modified and amended the Adopted Budget and the Capital Plan for the City of Miami ("City") for Fiscal Year beginning October 1, 2023, and ending September 30, 2024 ("Fiscal Year 2023-24") ("Amendment No. 1"); and WHEREAS, on December 11, 2023, the City Commission reconsidered Resolution No. 23-0448, and adopted the amended General Fund budget for the City for Fiscal Year 2023-24, in the amount of $1,043,066,000 and the total budget for all non -capital funds in the amount of $1,608,659,000 (collectively, "Adopted Budget"); and WHEREAS, the Special Revenue Fund appropriation in the Adopted Budget, as amended, is being changed from $386,351,000 to $387,081,000, pursuant to Resolution No. R- 23-0465 adopted on October 12, 2023, and WHEREAS, the City Administration recommends this second amendment to the Fiscal Year 2023-24 Adopted Budget ("Budget Amendment No. 2"), in which the Adopted Budget's General Fund appropriation remains unchanged, and the total Adopted Budget for all noncapital funds to be accordingly changed from $1,609,389,000 to $1,609,289,000; and WHEREAS, the City Manager's Memorandum, dated February 12, 2024, and the attachments thereto, attached and incorporated as Exhibit "A" ("City Manager's Memorandum"), sets forth the detailed information for this Fiscal Year 2023-24 Budget Amendment No. 2; and WHEREAS, the major source of revenue for the General Fund is derived from the category identified as "Property Taxes" in the amount of $529,682,000; and WHEREAS, the General Fund appropriation of $1,043,066,000 remains unchanged; and WHEREAS, the total Special Revenue Fund appropriation changes from $387,081,000 to $386,981,000; and WHEREAS, the total Debt Service Fund appropriation of $66,326,000 remains unchanged; and WHEREAS, the total Internal Service Fund appropriation of $112,916,000 remains unchanged; and WHEREAS, it is necessary to make corresponding adjustments to the Adopted Budget, as amended, as amended; and WHEREAS, it is also in the best interest of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City officials and departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection herewith and for grants and other funding sources in progress, and for necessary related document negotiations and executions, all in forms acceptable to the City Attorney; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The following appropriations are made for the municipal operations of the General Fund for Fiscal Year 2023-24: GENERAL FUND ADOPTED CHANGE MEMO AMENDED APPROPRIATIONS APPROPRIATIONS Departments, Boards and Offices: Mayor $ 3,261,000 $ $ 3,261,000 Commissioners 11,333,000 11,333,000 City Manager 4,962,000 (74,000) 4,888,000 Agenda Coordination 409,000 - 409,000 Independent Auditor General 1,872,000 (90,000) 1,782,000 City Attorney 12,530,000 (220,000) 12,310,000 City Clerk 2,301,000 2,301,000 Civil Service 647,000 647,000 Code Compliance 11,440,000 (246,000) 11,194,000 Communications 1,744,000 (153,000) 1,591,000 Equal Opportunity and Diversity Programs 647,000 - 647,000 Finance 12,655,000 (20,000) 12,635,000 Grants Administration 2,030,000 (146,000) 1,884,000 Human Resources 6,049,000 6,049,000 Innovation and Technology 15,352,000 (811,000) 14,541,000 Management and Budget 3,984,000 (248,000) 3,736,000 Procurement 3,614,000 (270,000) 3,344,000 Resilience and Sustainability 1,171,000 1,171,000 Human Services 7,406,000 7,406,000 Building 36,075,000 36,075,000 Planning 7,216,000 7,216,000 Zoning 6,030,000 - 6,030,000 Housing and Community Development 2,281,000 - 2,281,000 Capital Improvements 1,919,000 (244,000) 1,675,000 General Services Administration 35,043,000 (307,000) 34,736,000 Resilience and Public Works 38,857,000 (1,022,000) 37,835,000 Solid Waste 45,906,000 (1,753,000) 44,153,000 Fire -Rescue 213,248,000 (378,000) 212,870,000 Police 345,923,000 (3,294,000) 342,629,000 Real Estate and Asset Management 18,853,000 (55,000) 18,798,000 Parks and Recreation 59,278,000 (1,307,000) 57,971,000 Risk Management 4,468,000 (362,000) 4,106,000 Non -Departmental Accounts (NDA) 37,967,000 13,770,000 51,737,000 Transfers - Out 86,595,000 (2,770,000) 83,825,000 Total $ 1,043,066,000 $ - $ 1,043,066,000 Section 3. The above appropriations for the General Fund are made based on the following sources of revenue for Fiscal Year 2023-24: GENERAL FUND REVENUES Property Taxes $ 529,682,000 Franchise Fees and Other Taxes 131,767,000 Interest 11, 508, 000 Transfers -In 25,390,000 Fines and Forfeitures 6,743,000 Intergovernmental Revenues 111,569,000 Licenses and Permits 87,898,000 Other Revenues (Inflows) 5,772,000 Charges for Services 132,737,000 TOTAL GENERAL FUND $ 1,043,066,000 Section 4. The following appropriations are made for the municipal operations of the Debt Service Fund for Fiscal Year 2023-24: DEBT SERVICE FUNDS APPROPRIATONS General Obligation Bonds $ 25,958,000 Special Obligation Bonds 40,368,000 TOTAL DEBT SERVICE FUNDS $ 66,326,000 Section 5. The above appropriations for the Debt Service Fund are made based on the following sources of revenue for Fiscal Year 2023-24: DEBT SERVICE FUNDS REVENUES Property Taxes $ 25,958,000 Transfers -In and Other Revenues 40,368,000 TOTAL DEBT SERVICE FUNDS $ 66,326,000 Section 6. The following appropriations are made for the municipal operations of the Special Revenue Fund for Fiscal Year 2023-24: SPECIAL REVENUE FUNDS ADOPTED APPROPRIATIONS CHANGE AMENDED MEMO APPROPRIATIONS General Special Revenues Sport Facilities and Activities Planning Services Planning and Zoning Tree Trust Fund Public Art Fund Historic Preservation Trust Fund Fire Rescue Services UASI-Fire Rescue Parks and Recreation Services Police Services Law Enforcement Trust Fund Public Works Services Solid Waste Recycling Trust City Clerk Services Community and Economic Development Homeless Program Human Services Bayfront/Riverfront Land Acquisition Rouse Trust Miami Ballpark Parking Facilities Departmental Improvement Initiatives Transportation and Transit Emergency Funds American Rescue Plan Act TOTAL SPECIAL REVENUE FUNDS $ 3,528,000 18,000 21,502,000 1,283,000 2,408,000 527,000 11,627,000 38,916,000 801,000 13,443,000 1,676,000 8,111,000 116,000 1,794,000 75,885,000 2,407,000 405,000 2,079,000 13,902,000 64,990,000 23,710,000 17,953,000 80,000,000 $ - $ 3,528,000 18,000 21,502,000 1,283,000 2,408,000 527,000 11,627,000 38,916,000 801,000 13,443,000 1,676,000 8,111,000 116,000 1,794,000 75,885,000 2,407,000 405,000 2,079,000 13,902,000 (100,000) 64,890,000 23,710,000 17,953,000 80,000,000 $ 387,081,000 $ (100,000) $ 386,981,000 Section 7. The above appropriations for the Special Revenue Fund are made based on the following sources of revenue for Fiscal Year 2023-24: SPECIAL REVENUE FUNDS REVENUES All Sources TOTAL SPECIAL REVENUE FUNDS $ $ 386, 981, 000 386, 981, 000 Section 8. The following appropriations are made for the municipal operations of the Internal Service Fund for Fiscal Year 2023-24: INTERNAL SERVICE FUND Life and Health Insurance Workers' Compensation Others TOTAL INTERNAL SERVICE FUND APPROPRIATIONS 54, 454, 000 22,441,000 36, 021, 000 $ 112, 916, 000 Section 9. The above appropriations for the Internal Service Fund are made based on the following sources of revenue for Fiscal Year 2023-24: INTERNAL SERVICE FUND All Sources TOTAL INTERNAL SERVICE FUND $ REVENUES 112, 916, 000 $ 112, 916, 000 Section 10. This Resolution is a resolution of precedent and all other resolutions in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as set forth in Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as amended ("City Code"). The appropriations are the anticipated expenditure requirements for the City but are not mandatory should efficient administration of City departments and boards or altered economic conditions indicate that a curtailment in certain expenditures is necessary or desirable for the general welfare of the City. The City Manager is specifically authorized' to create awards and transfer funds between accounts and awards and withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized' to transfer any excess unrestricted moneys from other funds to the General Fund provided that those are appropriated monies which are no longer needed to implement the original purpose of the appropriation, which are legally available at the time of such transfer, and whose expenditure is not limited to use for any other specified purpose. Section 11. The City Manager is authorized' to make any changes to adjust, amend, and appropriate the City's Adopted Budget, Five -Year Financial Plan, Strategic Plan, and Adopted Capital Plan, all as amended. Section 12. All departments and the number of employees designated therein provided for in this budget either by position summary or by the organizational chart are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission approval. Section 13. The City Manager is authorized' to administer the executive pay plan and benefit package and to disburse the funds appropriated herein for said purpose in a manner he deems appropriate. The City Manager is also authorized to administer and disburse the City Commission benefit package. Except for those positions in which the salary is established by City Commission action, the City Manager is further authorized to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases given in this Resolution. Section 14. The City Manager is authorized' to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive, and staff employees as may be approved by the City Manager. Section 15. Nothing contained in this Resolution shall be construed as to prohibit or prevent the City Manager, the administrative head of the City, who is responsible for the efficient administration of all departments, from exercising the power granted to and imposed upon him in the Charter of the City of Miami, Florida, as amended ("Charter"), to fix, adjust, raise, or lower salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City and all its departments. The authority contained in this Section shall also be applicable whenever the City Manager shall cause a department to reorganize itself to perform its services more efficiently. Such reorganization may include reduction of budgeted positions, reclassification of positions, and/or alteration of the number of budgeted positions in 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. any given classification.2 Section 16. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for Fiscal Year 2023-24 has proved insufficient. Section 17. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized' when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. Section 18. To effect salary adjustments, the City Manager is further authorized'to make departmental and other transfers from any reserve accounts established in the General Fund and is authorized' to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the City Code. Section 19. To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized'to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. Section 20. The Emergency Account is declared to be appropriated to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose. Section 21. Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto except that transfers from the Non -Departmental Accounts may be made by resolution. Section 22. The City Manager is authorized' to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or which may be provided for in accordance with Chapter 18 of the City Code for which formal bidding is required. Such bids to be returnable to the City Commission or City Manager in accordance with Charter and City Code provisions. Section 23. Expenditure of the herein appropriated funds is authorized' in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under Charter and City Code provisions. Section 24. Certain necessary actions by the City Manager and the designated City officials and departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection herewith and for grants in progress are hereby ratified, approved, and confirmed. Section 25. The City Manager is hereby further authorized'to undertake certain necessary related document negotiations and executions, all in forms acceptable to the City 2 The provisions of this Section 15 are subject to the limitations and requirements set forth in City Commission Resolution No. 22-0230. Attorney, in connection herewith. Section 26. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.3 APPROVED AS TO FORM AND CORRECTNESS: �nde" , Ci[y Httor ey 2/12/2024 3 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it is passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.