HomeMy WebLinkAboutContract Extension FormCity of Miami
CONTRACT EXTENSION FORM
Date: 4/16/08
From: Glenn Marcos, Director
Department of Purchasing
To: Department/Division/Office: Department of Fire -Rescue
Department Liaison Name: Danny Maree, Assistant Fire Chief/ Maria Martinez, Administrative Assistant
Subject: Contract Number: RFP No. 04-05-097(12) Expiration Date: September 30, 2008
Bid Title: Medical Direction Services for EMS
Option to Renew Year: First Renewal Resolution Number(s): 05-0658
............................................................................................................................ . .........................
Instructions: Please review and complete the Contract extension form and return to Aimee Gandarilla via e-
mail no later than April 24, 2008. NOTE: Failure to meet this deadline seriously jeopardizes our ability to
renew the contract. Legally, expired contracts cannot be renewed.
SUMMARY/DESCRIPTION OF CONTRACT EXTENSION:
Please evaluate the contractor's performance within the last contract term: For ratings of 1 and/or 2,
Departments must fill out a Vendor Performance Form found at http://dtynet/i)rocurement/index.asp, Fill out
both forms in their entirety and return tome via e-mail for further processing.
Contractor's Name: Vendor Performance: (Mandatory fields)
® Public Health Trust of Miami -Dade ❑(1) Unsatisfactory ❑(2) Needs Improvement 0(3) Satisfactory N(4) Excellent
d/b/a Jackson Health System
CONDITIONS FOR RENEWAL: Upon receipt of department approval, the Purchasing Department will
proceed to secure the appropriate approvals from the City Manager, and the vendor(s), if applicable. Should
the contractor be unwilling to extend the contract, a new bid, will have to be obtained and you will be
advised.
Upon approval by the City Manager, and acceptance of the extension by the successful vendor, copies of
the Contract Award (Renewal) sheet will be posted on the City's Intranet for your reference, so that a
requisition may be entered into the system.
DO YOU WISH TO EXTEND TIRE ABOVE -REFERENCED CONTRACT? (Mandatory fields)
YES ® NO ❑ If No, Specify reasons:
Btual ARYINFORMATION: Are funds budgeted. ry fields)
Total Dollar Amount: $228,298.35
Account Code(s): 00001. 184010.531 000.0000.00OOD
Authorized By: Allen Joyce Date: 4-21-08 (Mandatory fields)
Telephone Number: 305-416-5406 Fax Number: 305-400-5029 (Mandatory fields)
Should you have any questions regarding this form, please contact Aimee Gandarilla at (305) 416-1906 or
viae -mail agandarilla(a_miamigov.com
ATTEST:
"CITY"
CITY OF MIAMI, a municipal
corporation
!Priscilla A. Thompson, City Clerk By:
Pedro G. Hernandez, City Manager
APPROVED AS TO FORM AND APPROVED AS TO INSURANCE
CORRECTNESS: REQUIREMENTS:
Julie 0. BK
City Attorney LeeAnn Brehm, Director, Risk Management
(-tT,q dF Mt s.,Mt Q -0�"ms-e
File ID: 05-01243
Enactment #: R-05-0658
Version: 2
City of Miami
Text File Report
Type: Resolution
Introduced: 10/31/05
City Hall -
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Status: Passed
Enactment Date: 11/17/05
Controlling Body: Office of the City
Clerk
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING
THE CITY MANAGER'S APPROVAL OF THE FINDINGS AND RECOMMENDATIONS OF THE
EVALUATION COMMITTEE, PURSUANT TO REQUEST FOR PROPOSALS ("RFP") NO.
04-05-097, THAT THE FIRM MOST QUALIFIED TO PROVIDE MEDICAL DIRECTION SERVICES
FOR EMERGENCY MEDICAL SERVICE, IS THE PUBLIC HEALTH TRUST OF MIAMI-DADE
COUNTY D/B/A JACKSON HEALTH SYSTEM ("THE TRUST"); AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM,
WITH THE TRUST, TO PROVIDE THE AFOREMENTIONED SERVICES, FOR THE DEPARTMENT
OF FIRE -RESCUE, FOR A TERM OF THREE YEARS, AT A FIRST-YEAR COST NOT TO EXCEED
$203,588, AT A SECOND -YEAR COST NOT TO EXCEED $209,420, AND AT A THIRD -YEAR
COST NOT TO EXCEED $215,427, WITH AN OPTION TO RENEW FOR TWO ADDITIONAL
TWO-YEAR PERIODS, WITH INCREMENTAL ANNUAL INCREASES AFTER THE INITIAL
THREE-YEAR PERIOD LIMITED TO THE RECENT YEAR'S ANNUAL INCREASE OF THE
CONSUMER PRICE INDEX, BUT NO MORE THAN 5% PER YEAR; ALLOCATING FUNDS
FROM THE DEPARTMENT OF FIRE -RESCUE GENERAL OPERATING BUDGET, ACCOUNT NO.
001000.280601.6.270, FOR THE CURRENT FISCAL YEAR 2005-2006, WITH FUTURE FISCAL
YEAR FUNDING, SUBJECT ONLY TO BUDGETARY APPROVAL.
__-_-_-_-__---__.--WHEREAS; Florida -Statute -401 65-mandates-that-any-emergencymedical service-systemwhich-employsDrutilizes-
paramedics to perform advanced life support procedures must employ or contract with a medical director to provide medical
direction -services; and
WHEREAS, these services include, but are not limited to, providing a medical director who is qualified to practice
medicine with the selected firm; and
WHEREAS, in compliance with all requirements of Florida Statutes, Chapters 458 and 401, and the Florida
Administrative Code, Chapter 64E-2, Request for Proposals ("RFP") No. 04-05-097, was issued to secure a qualified and
experienced firm to provide the above aforementioned services; and
WHEREAS, the Evaluation Committee, appointed by the City Manager, evaluated the single proposal received, in
response to the City of Miami's ("City's") RFP, and determined that the Public Health Trust of Miami -Dade County d/b/a
Jackson Health System ("the Trust") was qualified to provide said services and it was in the City's best interests to
recommend the Trust to provide medical direction services as the provider of this service; and
http://egov.ci.miami.fl.us/legistarweb/temp/rep5D3B.html 4/21/2008
WHEREAS, the Evaluation Committee recommended that the City Manager negotiate and execute an Agreement, in
substantially the attached form, with the Trust; and
WHEREAS, the Department of Fire -Rescue has negotiated an Agreement with the Trust, setting forth the terms and
conditions for the services to be provided by said firm; and
WHEREAS, the Agreement has an initial term of three years, at a first-year cost not to exceed $203,588, at a second -year
cost not to exceed $209,420 and at a third -year cost not to exceed $215,247, with an option to renew for two additional
two-year periods, with incremental annual increases after the initial three-year period limited to the recent year's annual
increase of the Consumer Price Index ("CPI"), but to no more than 5% per year; and
WHEREAS, funding is available in the amount of $203,588, from the Department of Fire -Rescue General Operating
Budget, Account No. 001000.280601.6.270, for the current Fiscal Year 2005-2006, with future Fiscal Year funding, subject only
to budgetary approval;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The City Manager's approval of the findings and recommendations of the Evaluation Committee, pursuant to
RFP No. 04-05-097, that the firm most qualified to provide medical direction services for emergency medical services
("EMS"), is the Public Health Trust of Miami -Dade County d/b/a The Trust, is accepted.
Section 3. The City Manager is authorized(l) to execute an Agreement, in substantially the attached form, with the
Trust, to provide medical direction services for EMS, for an initial term of three years, at a first-year cost not to exceed
$203,588, at a second -year cost not to exceed $209,420, and at a third -year cost not to exceed $215,247, with incremental
annual increases after the initial three year period limited to the recent year's annual increase of the CPI, but to no more than
5% per year, with funds allocated from the Department of Fire -Rescue General Operating Budget, Account Code No.
001000.280601.6.270, for the current Fiscal Year 2005-2006, with future Fiscal Year funding, subject only to budgetary
approval.
Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. (2)
http://egov.ci.miami.fl.us/legistarweb/temp/rep5D3B.html 4/21/2008