Loading...
HomeMy WebLinkAboutExhibit 4�j ATTACHMENT B Budget & Method of Payment fifv of Miami Offira of tha Mavnr Paae 22 of 33 ATTACHMENT B FISCAL REQUIREMENTS, BUDGET & METHOD OF PAYMENT Advance navment reauests The Children's Trust offers advance payments up to 15% of the total contract amount. Advance requests shall be limited to governmental entities and not-for-profit corporations, in accordance with subsection 216.181 (16) (b), F.S. The advance request is to include the amount requested and the justification. Advance payment requests must be submitted using the designated form and must be approved in writing by The Children's Trust's Contract Manager and Chief Financial Officer or their designee(s). Advanced funds if not used shall be invested by the provider in an insured interest bearing account, in accordance with subsection 216.181 (16) (b), F.S. Interest earned on advanced funds shall be returned to The Children's Trust on a quarterly basis or applied against the amount of the contract owed by The Children's Trust. Advance navment Within 60 calendar days of receipt of an advance, Provider shall report the actual expenditures paid by or charged to the advanced funds using the reporting "invoice" form provided by The Children's Trust. If the "invoice" amount is less than the amount advanced, The Children's Trust will deduct the difference from the next applicable monthly payment request. Provider may request, in writing, an extension of the repayment of the advance. A fiscal need must be clearly demonstrated and substantiated by the Provider in order for an extension°request to be considered by The Children's Trust. Budoet revisions Budget revision(s) require prior written approval from the Contract Manager and The Children's Trust's Chief Financial Officer or their designee(s). Request for budget revisions must be submitted to the Contract Manager using the appropriate form, as determined by The Children's Trust. The Provider must request a budget revision to add, delete, and/or modify any line item(s). Budget revisions can not exceed the contracted amount. Budget revisions will be incorporated into the Contract. Indirect Administrative Costs In no event shall The Children's Trust fund indirect administrative costs in excess of ten (10%) percent of the total contract award. Cost Reimbursement Method of Payment The parties agree that this is a cost reimbursement method of payment contract; the Provider shall be paid in accordance with the approved budget and/or approved budget revision as set forth in this Attachment. No expenses may be incurred during )uly for programs offering after-school services only. Invoice Requirements The Provider shall submit an original request for payment, in the format prescribed by The Children's Trust and in accordance with the approved budget or approved budget revision. The request for payment is due on or before the fifteenth (15th) day of the month following the month in which expenditures were incurred (exclusive of legal holidays or weekends). The Children's Trust agrees to reimburse Provider on a monthly billing basis. The Children's Trust reserves the right to request any supporting documentation. A final request for payment (last payment) from the Provider will be accepted by The Children's Trust up to forty-five (45) days after the expiration of this Contract. If Provider fails to comply, all rights to payment shall be forfeited. If The Children's Trust determines that Provider has been paid funds not in accordance with this Contract, and to which it is not entitled, Provider shall return_ such funds to The Children's Trust or submit appropriate documentation to support the payment. The Children's Trust shall have the sole discretion in determining if Provider is entitled to such funds in accordance with this Contract and The Children's Trust's decision on this matter shall be binding if in accordance with this Contract. r itv of Miami nffira of tho Mavnr Paop 2.3 of 33 If the Provider fails to serve the number of participants and/or fails to utilize the funds in accordance with the Contract, The Children's Trust may amend the Contract to reduce the amount of dollars. Any delay in amendment by The Children's Trust is not deemed a waiver of The Children's Trust's right to amend or seek reimbursement for under -serving participants in accordance with the Contract. In order for a request for payment to be deemed proper as defined by the Florida Prompt Payment Act, all requests for payment must comply with the requirements set forth in this Contract and must be submitted on the forms as prescribed by The Children's Trust. Requests for payment and/or documentation returned to Provider for corrections may be cause for delay in receipt of payment. Late submission may result in delay in receipt of payment. The Children's Trust shall pay Provider within thirty (30) calendar days of receipt of Provider's properly submitted Request for Payment and/or other required documentation. In the event that Provider, its independent auditor or The Children's Trust discovers that an overpayment has been made, Provider shall repay said overpayment within thirty (30) calendar days without prior notification from The Children's Trust. The Children's Trust shall retain any payments due until all required reports or deliverables are submitted and accepted by The Children's Trust. Supporting Documentation Requirements Provider shall keep accurate and complete records of any fees collected, reimbursement, or compensation of any kind received from any client or other third party, for any Service covered by this Contract, and shall make all such records available to The Children's Trust upon request. The Provider shall maintain records documenting actual expenditures and services provided according to the approved budget and scope of services as required. THIS SPACE IS LEFT BLANK INTENTIONALLY r'ity of Miami nffira of the Mavor Paoe 24 of 33 CRY of Miami Department of ParKs ano Recreation contract Period; August 1 2008 June 5, 2009 10 months Program Budget Araac In Rh .- ..,.. in to he i.- ti., tt,,. . Attacftment 8, Contract 9810.144 ResoNtion #2008-92 Budget 08-09 (022309).xls Program Budget Page 1 of 3 Rev 4108 ... ___ ... _............................ PROGRAM BUDGET Pro ram Period 8/20/08 - 6/5/09 Prd ram Period 08: 09: 08/09 Justification (Provide )ustlFlcation In each line by Program Period: After -School OS/09 Summer o8 &09 After -School and Summer Requested Funding After -School 08/09, Summer 09 & remaining days of Summer 08 ) �SALARIES; lary �12 Salary Requested Salary Re uested Percent Amount Percent Amount tion Name on[hs Equivalent E uivalant Total For all line items, show the calculations used to a -Time Pmt_ ogees 59,510.67 24,033.16 --- 0.0°fo O.DO D,00 0.0°k 0.00 0.00 the amnlints renuectad _determine Adminlstrat(ve Assistant II ------ - --- -------- ---- ar Manager Armbrlster -- --- 56,654.21 After -School: 28.6109 hr x 20 hr/Wk x 42 WksL ��--_ 22,879.58 0.00/6 0.00 0,00 0.0% 0.00 0.0-6After-School: ( $27.2376 hr x 20 hr/wk x 42 Wks) Park Manager - Armbrlster_ - Park Manager _Duarte -_42_,259.15 85,843,06 17,066V20 34,667,39 _ 0,0% 0.00 0,0% 0.00 0!0°l0 - 0.00 -0.0% 0.00 After -School: $20.3169 hr x 20 hr/wk x 42 wksL - Park Manager__ Jose Marti 0.00 0.0%_ 0.00 _ 0.00 - 0.00 _ _ 0,00 - _ _ 0.00 After-school: $41.2707 hr x 20 hr/wk x 42 Wks) - Park Manager - She_nandoah _53,955_82 56,593.68 -21,789,85 22,855,14 - 0,0°/0 - 0.00 _0.0% 0.00 0.0% 0.00 After -School: ( $25.9403 hr x 20 hr/wk x 42 Wks) _ - Park Manager - Williams 446,634.22 18,833,05 __0.00 0.0% 0.00 0.00 _ 0.00 `0,00 _ 0_00 After -School: 27.2085 hr x 20 hr wk x 42 Wks ------ )- -_ Program Coordinator Sandra _ 83,727.28 -- - 33,812.94 _..-- 0.00/ 0.00 0.00 0,0% -- D.tip -- After-school: X22;4203 hr x 20 hr/wk x 42 Wks�- P.eluscd -- _ 0.0% 0.00 0.00 After -School: ( $40.2535 hr x 20 hr/wk x 42 Wks) Asst. Program Coordinator-� rendre D.gI �w:qg-------- 90,150.32 36,406.86 0.0% - O.DO 0.00 0.0 % 0.00 0.00 After -School: ($43.3415 hr x 20 hr/wk x 42 Wks) - -- Program Leader -Sandra 54,015.31 21,813.88 _ _ 0.0% - - 0.00 --- 0.00 0.0% 0.00 --- 0.00 ---- ---__ _.. After -School: ( $25.9689 hr x 20 hr/wk x 42 Wks) Recreation Aide- African Square 29,172.21 11,781.08 0.0% 0.00 --V--_- ----0-.0-0 0.00 0 0.0 /0 0.00 --- After -School: ($14.0251 hr x 20 hr/wk x 42 wks) Full -Time Total List Part -Time Seasona m o ees --`------ "- 265,939.13 0.0 0.00 0.0 0.00 0.00 ,00 - Staff Services Asslstant, Temp. 23,067.74 50.01/o 11,533.87 0.00 0.0% 0.00 11,533.87 After -School: $13.7308*4hrs/day*5 days*42 weeks CertlFled Teacher - 7 osltlons P -- ---"--------- 6,775.00 700,0°/0 47,425.00 - --- 0.00 0.00/ - 0.00 47,425.00 After -School: ($25.00hr * 7 hrs a week*38 weeks*7 positions) + (5 hours of planning time * 7 teachers $25.00 hour) Recreation Aides - 10 positions 8,610.00 1000.0°/ 86,100.00 0.00 0.0% 0.00 86,100.00 After -School: Range of $7.38 per hour - $14,88 per hour based on an average of $10.25 /hr * 20 hrs a d Teacher week * 42 weeks - 4 ions posit Oral Fl 0(al Fluency Assessment 2,750.00 400.0% 11,000.00 0.00 0,0% -0.00 11,000.00 After -School: $25.00hr* 10hrs a week*11 weeks*4 Administrators positions 0-0$156,058.87 TOTAL FTEs/SALARIES 21.5 0.0 $0.00 $156,058.87 FRINGE BENEFITS Flca_/Mica Rate: -------------------- _ Rate: W -Comp's 7.65% 1 938.50 '---------- 0,00 11 938.50 0.00 ------------------ ------------ 0.00 0.00 _ - --- U ne m Plo Y Rate: 0.00 -- ----- - ---- �-- --- 0A0 0.00 _ _- RetirementRate: _ _ 0.00 Other Specify & provide -calculations � --------------- - _ -_ 0.00 - 0.00 ------------- . ea t In s. Cost er Staff: __- 0 - - 0.00 _ -- _ .----...._ -.-- 0.00 Life Ins. Rate: - 0.00 ---------- - - - ------ 0.00 ---� 0.00 -- ----------------.._ --- _ --- -- --- --- - ..--- 0.00 Rale: ---- --- 0.00 $0.00 0,00 TOTAL FRINGE BENEFITS 0.00 $11,938.50 $11,938.50 08/09 OPERATING EXPENSES: After -School 08/09 Cost Summer 08 & 09 Cost After -School and Summer Requested Funding Totalicieants) Travel other than part - _ -, - _ - -- -- _-----^-` - 0.00 Attacftment 8, Contract 9810.144 ResoNtion #2008-92 Budget 08-09 (022309).xls Program Budget Page 1 of 3 Rev 4108 tuy of Miami uepartmern or earK$ ane hecreauon _ Program budget Travel .._..... _.._...... .__...__. _...___ (participants) . .... ... ............ ._ . .. . ..... _.. 17,537.04 _. .. .. ...... ._.. ...... ..... .. .... ..... ...._.__.._.. 0.00 .__...... 17,537.04 ......__... After-School: ($ 42.36 per hour *6 hours per trip* 9 buses * 7 field trips) = $16,012.08 + (1)end of the year expo. (42.36* 4 hours* 9 buses*1 expo= $1,524.96= Rate derived from City of Miami Contract per purchasing RFP and procurement Rid process. Contractor is approved MDCPS service provider. _... _. Meals (participants) ....... ...... . 7,200 00 .... ....... .. ......... 7,200.00 After-School: 20 per chlld*360 participants. Funds ($ will be used to purchase food for site based events, special holidays, teachers workdays, etc. $20 per child. 5 lunches x $4 x 360 participants. Lunches will be provided for program participants on 5 teacher workdays. _ space and utilities (rent utilities maintenance r...... ......._........ _.... ._ ................... ......._........ _ . ........... ... ....... . _.. ... ... ............. ................, .......... .... .......... ........................................ , ........_... 0.00 ...... .... ..__ ........ ._...........,........ ............. .... .... ._.... ......._....... ................................................................................................_......._...._....._...._...............,................_ supplies (office and program supplies e.g, postage, 0.00 0.00 printing, curricula, books, etc.) .........._.... ........__ .._..._.... __.. ........_ ..__._....._. _ .._ ......... _ ................... .. ...... ..... ................. ... .... ....._........ ............. Non-capital Equipment (less than X1,000) (List each) ....... ........... . Enhancement Quality Equlpment 5,600.00 0.00 5,600.00 After-School: Equipment to Improve quality and bring program sites In line with SACERS standards. Items may include area carpets, room dividers, bookshelves, ._ _ .... bean bags, etc. Estimated at $800/site * 7 sites. ....... ...... .._.............. .._.._ ._.......__.. ... _........,...., ......... _.._.. _.... _......__ ...... _... ......._. ......_._. ...... Capital Equipment (greater than �1,000� (List each) ......... .. ............... . ... .......... .......... ...,...... .. .......... .......... .......... .. ............ ,,, , ,,, , ,,,,,,,_.........., _............ ....._..... ................_.. _ 0.00 _ _.. ._....... ....._..... ....._...... ............. Professional Services (List each) ........ ...(Li ..._...... .__.... .......... Arts to Learning 100.00 88,700.00 88,700. 60 After-School A4L w111 design, manage, assess, & provide 767 atter school arts/ reading instruction sessions, 48 event sessions, & 10 professional ensemble performances at 6 City of Miami park sites (African Square, Armbrister, Duarte, Sandra DeLucca, Shenandoah, and Williams Parks) during the 08-09 school year. Sessions An after-school session is up to 60 minutes in length for up to 25 participants. An event session is up to 60 minutes in length of on- site preparation for and delivery of student exhibition/performance. Each session Includes artist's Instructional & planning time, materials, and A4L's program management (customized design, implementation, & monitoring). $10o/session . 815 sass ions = $81,500. performances Each professional ensemble performance is 45-60 minutes in length and Is open to all program participants and their families at African Square, Armbrister, Duarte, Sandra DeLucca, Shenandoah, and Williams Parks. $900/pedormance • 8 performances = $7,200. TOTAL SERVICE CONTRACT AMOUNT: $81,500 + $7,200 a $90,500. ' African Square Park - 128 Dance Sessions (Physical Fitness) + 64 Rea inp. SVtsua.... - _.._.. _ _.._..... ........ .........__.. .._..__..... _.. .... ...... ._ ................. ... . .......... ....... .._... ......_ .. ......... .......... .... ... African Square Pa rk - 128 Dance Session Y cal Fttne 64 Reading (Visual) Armbrister Park 62 Reading Sessions (Visual) + 66 Dance Sessions (Physical Fitness) Duarte park: 128 Dance sessions (Physical Fimess) Sandra DeLucca Developmental Center: 64 Reading Sessions (Visual) Shenandoah Park 150 Reading sessions (visual) Williams Park: 95 Reading Savions (Visual) Event Session: 48 sessions - 8 per site. Performances: 10 performances - 1 at each park site and 4 performances at and of year culminating event. e .. ei ar hilaml Dade Family Learning Partnership 100.00 95,996.64 _ 95,996.64 ........... .............. ......................._. ......... _...__... _..... _. ......_.........._.... Please see attached detail budget. _ .... .. 1`11.15eum of Science _.... 100.00 115,971,06 115,971.06 - ................... ........ .... .... .. ..... Please see attached detailed budget. . Program Evaluator 100.00 10,700.00 10,700.00 After-School: Program evaluation performed by contract for 7 parks based on expected 60 hours of consultative services. $1500 @ 7 sites. 10 hrs site monitoring per month * 5 months. 10 hrs for final report. Final report will be submitted to The Children's Trust within 45 days after the expiration of this contract. Auachment 8. Contract#810- 144 R��oenio� #2008-92 Budget 08-09 (022309).xls Page 2 of 1 Program Budget Rav 4108 Alt ch,,- 8. C11)[fall #81C)-144 R.:.Iut­ #2()08-92 Budget 08-09 (022309).xis P.g. 3 of 3 Program Budget fi— 4106 .......... ....... r1UU­tll ?UU9— Amigas for Kids 100,00 90**,000*,'0'0 90,000.00 After-School: provision of Reading,* physical fitness," social skills and family Involvement components and Instruction at Jose Marti Park. Please see attached .............detailed budget........... ........... .... .......................... . . ... ........... - Other (List each) ............................. ............ ... .... ... .......... . ....... .......... End of the Year Expo 100.00 1,800.00 1,800.00 After-School: $5 x 360 participants. To puirchase certificates of completion, arts and crafts, etc. .......... .......... ............. ................. Field Trips 100.00 28,980.00 ..... .................. ... ........... ......... . ..... 28,980.00 ........................ ................ . ..... .. I ................ - .................. ................... ...... ......................... .... After-School: ($11.50 per chlld*360 participants*7 trips) Education Based/ Physical Fitness Based field trips for participants during school breaks and on Teacher's Workdays. Field trips will coincide with curriculum thematic units. Rates for field trip destinations vary from $10 - $20 per child. Nutrition Workshop 100.00 3,325.00 3,325.00 After-School: $475 per each site for materials (workshops supplies, nutritious Items, lettuce, trail mix, yogurt, fruit, etc.) $475 x7 sites x 1 workshop per site. ................... .... ...... ........ ..... ......... ...... ...... ...... ............ .... ..................... 1 .................... ....... - . ......... . _. ...... ..... ......... ............. ......... . ........... . .......................... ....... .... . ...... .............. .......... . ....... . . . . ................ TOTAL OPERATING EXPENSES: $465,809.74 $0.00 ..... . ............. . ... ........... .....0.00...... ... ... 465,809,74 ..... . . .............. ..................... . ............ ................ Administrative/Indirect Costs 5% 31,690.3631,690.36 . 6 .1. 9 .. 0 _ 3 . 6 11 (Can not exceed 10%) TOTAL BUDGET *665,497.47 $0.00 $665,497.47 Alt ch,,- 8. C11)[fall #81C)-144 R.:.Iut­ #2()08-92 Budget 08-09 (022309).xis P.g. 3 of 3 Program Budget fi— 4106