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AGENDA ITEM SUMMARY FORM Matter ID No.
r
FILE ID• mel -COI
Date: 2/20/09 Requesting Department: CIP Department
Commission Meeting Date: 3/12/09 District(s) Impacted: ❑l ❑2 ❑3 04 ®5
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Other
Subject: Resolution to approve payment for additional construction administration services performed by R.J.
Heisenbottle Architects, P.A., for the Black Police Precinct Station and Courthouse Museum Restoration, Project
B-30299 ("Project").
Purpose of Item:
To request approval of the attached resolution, by a four-fifths (4/5ths) affirmative vote, after an advertised
public hearing, ratifying, approving and confirming the City Manager's finding of an emergency that it is in
the best interest of the City of Miami to waive the requirements for competitive bid procedures provided in
the Code of the City of Miami, Florida, as amended in sections 18-87, 18-90 and under Florida Statutes
Section 287.055; authorizing the City Manager to approve payment, in the not -to -exceed amount of
$43,147.02, to R.J. Heisenbottle Architects, P.A., to cover additional construction administration services
requested by the City during the construction of the Project. Funds are to be allocated from B-30299, Capital
Improvement Project entitled "Black Police Precinct Station and Courthouse Museum Restoration."
Background Information:
City of Miami ("City") is the owner of real property located at 1009 Northwest 5th Avenue, Miami, Florida,
also known as the Black Courthouse and Police Precincts ("Property") and desired to restore the Property as a
police museum documenting the historical use of the site. The City of Miami Retired Police Officers
Community Benevolent Association, Inc. ("COMRPOCBA") entered into an agreement with R.J.
Heisenbottle Architects, P.A. ("the Architect") for architectural services required for each phase of the
Project. Pursuant to Resolution No. 03-1105, adopted on October 23, 2003, the City Commission authorized
a Memorandum of Understanding between the City and COMRPOCBA and the City's Department of Capital
Improvements Projects agreed to oversee the Project. The Department of Capital Improvements Project
required architectural services for the Project and the Architect had an active agreement, pursuant to
Resolution No. 02-144, adopted on February 14, 2002, by the City Commission, to provide the City with
architectural services, as necessary. (Continued ........................................ .............................
)
Budl4et Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No: � �� t} ( 3�5 UJ
CIP Project No: B-30299
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: $43,147.02
Final Approvals
(SIGN AND DAT
CIP 2A zo �rq Budget
Gra si or receiving capita funs N/A Risk Man.
Purchasing N/A
Chief
Page 1 of 2
Project Manager: Marcel Douge
The Architect submitted a proposal for a Work Order Authorization to the City to provide the Project's
architectural services, in the amount of $69,700, which was approved pursuant to R-04-0024, adopted January
8, 2004. In addition to these services, further construction administration services were required by the City
during the construction of the project, in the total amount of $43,147.02. The City Manager found that in the
interest of maintaining continuity of work, using another consultant would considerably delay the project and
ultimately cost the City undue additional expenditures, and that it was most practicable and advantageous to the
City for R.J. Heisenbottle to perform all necessary architectural services for the project, including the
remaining construction administration services. Thus, Commission approval is now necessitated in order to
approve the work .
Page 2 of 2
Project Manager: Marcel Douge