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Home My WebLink AboutExhibit 4EXHIBIT B — WORK PROGRAM PROJECT BASED 1. PROJECT SPONSOR has agreed to make a total of units available for occupancy by a certified participant and his or her household. The location of these units are as follows: # OF LOCATION EFFICIENCIES # IBR UNITS # 2 BR UNITS TOTAL 2. A certified participant is an individual who has provided documentation as to the following: a) Total household income (combined income of Participant and his or her household members) does not exceed eighty (%) percent of area median income in accordance with the low-income limits established by U.S. HUD annually; b) Participant has received a medical diagnosis of AIDS; and c) Participant meets U.S. HUDS' legal status requirements. Furthermore, the PROJECT SPONSOR must ensure that the person or household seeking occupancy in a unit set-aside for HOPWA participants is: a) not otherwise prohibited from participating in the HOPWA Program per the HOPWA Policies and Procedures Manual governing eligibility; b) placed into a HOPWA set-aside unit in accordance with the PROJECT SPONSOR`s Wait List process as approved by the City of Miami; and c) not a PROJECT SPONSOR employee. The City of Miami shall be immediately notified if a PROJECT SPONSOR employee is currently an occupant of a HOPWA set-aside unit so that the City and PROJECT SPONSOR may assist the employee in locating and moving into other suitable housing. 3. PROJECT SPONSOR agrees to conduct initial eligibility certification and annual certification thereafter of all project participants to comply with all of the regulations specified by U.S. Department of Housing and Urban Development (US HUD) and the City of Miami which are more fully described in the City of Miami HOPWA Policies and Procedures Manual. Documentation of income and lezal status verification and eligibility determination shall be submitted and approved by the City of Miami prior to the prospective participant moving into a unit. Such documentation also shall be maintained in the participant's rental file and shall be made available for inspection by the City of Miami HOPWA Program at any time. 4. The certified participant must pay towards rent an amount equal to thirty (%) percent of the tenant household's monthly adjusted income. 5. PROJECT SPONSOR agrees to maintain all assisted units in a safe and sanitary condition by meeting US HUD's Housing Quality Standards for all assisted units. 6. PROJECT SPONSOR's staff will meet with tenants twice a month to ensure that tenant is receiving the medical and support services and to refer tenant to needed services through the tenant's Case Manager. 7. PROJECT SPONSOR also will be expected to: a) Provide monthly reports to the City of Miami regarding changes to the tenant's household composition and income; adjustments to rental assistance and tenant terminations; make an annual report to the City on program activity in a form established by U.S. HUD; and perform any other reporting activity requested by the City; b) Participate in any performance oversight activities organized by the City; c) Attend City of Miami HOPWA Program meetings as needed; d) Participate in mandatory trainings conducted, or required, by the City; and e) All program personnel, whose salaries are paid in whole or in part with HOPWA funds, must complete an HIV/AIDS education course conducted by a Florida Department of Health -approved HIV/AIDS training provider within sixty (60) days of commencement of the contract period or their hire thereafter. Such staff includes management and administrative staff. ENVIRONMENTAL CLEARANCE PROJECT SPONSOR shall not commit or spend any grant funds until the City has advised the PROJECT SPONSOR that the proposed work program has received a HUD environmental clearance to proceed. SIGNED: Name: Title: STATE OF FLORIDA COUNTY OF The foregoing instrument was acknowledged before me this Date L7i [Title] of [PROJECT SPONSOR], a Florida not-for-profit corporation, on behalf of the corporation. He/she is personally known to me or has produced as identification. Print Notary Public's Name Signature (SEAL) EXHIBIT C — COMPENSATION AND BUDGET SUMMARY PROJECT BASED LONG TERM RENTAL A. The maximum compensation under this Agreement shall be B. PROJECT SPONSOR's Itemized Budget, Cost Allocation, Budget Narrative, Staff Salaries Schedule are attached hereto and made part of this contract. C. PROJECT SPONSOR has provided the City of Miami documentation on the operation of the project to demonstrate that the project has a financial operating gap between revenue generated at the project site through rents and other funding sources and the cost of operating and maintaining the project. D. At the time the request is made, all invoices are required to be paid by the PROJECT SPONSOR. All reimbursements must be in line -item form and in accord with this Agreement. All expenditures must be verified by the original invoice (if City is allocated 51 % or more of line item expenditure) with a copy of a check which was used to pay that specific invoice. Within 60 days of submitting each reimbursement request, copies of the cancelled checks or other City approved documents evidencing the payments by the PROJECT SPONSOR for which reimbursement was requested shall be submitted. In the event that an invoice is paid by various funding sources, a copy of the invoice may be submitted but must indicate the exact amount paid by various funding sources equaling the total of the invoice. No miscellaneous categories shall be accepted as a line -item budget. E. At the time the request is made, all invoices are required to be paid by the PROJECT SPONSOR. All reimbursements must be in line -item form and in accord with this Agreement. All expenditures must be verified by the original invoice (if City is allocated 51% or more of line item expenditure) with a copy of a check which was used to pay that specific invoice. Within 60 days of submitting each reimbursement request, copies of the cancelled checks or other City approved documents evidencing the payments by the PROJECT SPONSOR for which reimbursement was requested shall be submitted. In the event that an invoice is paid by various funding sources, a copy of the invoice may be submitted but must indicate the exact amount paid by various funding sources equaling the total of the invoice. No miscellaneous categories shall be accepted as a line -item budget. F. During the term hereof and for a period of five (5) years following the date of the payment made hereunder, the CITY shall have the right to review and audit the related records of the Project Sponsor pertaining to any payments by the CITY. G. The Project Sponsor must submit the request for final payment to the CITY within 30 calendar days following the expiration date or termination date of this Agreement in a form provided by the Department. If the Project Sponsor fails to comply with this requirement, the Project Sponsor shall forfeit all rights to payment and the CITY shall not honor any request submitted thereafter. H. The PROJECT SPONSOR must submit a financial close-out to the CITY within 30 calendar days following the expiration date or termination date of this Agreement in a form provided by the Department. This report must include, but is not limited to, a final performance report, a financial status report, and a final inventory of the property in the PROJECT SPONSOR's possession that was acquired or improved with HOPWA funds. I. Any payment due under this Agreement may be withheld pending the receipt and approval by the CITY of all reports due from the Project Sponsor as a part of this Agreement and any modifications thereto. Name Title Date