HomeMy WebLinkAboutLegislationFile Number: 09-00068
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO VACATE THE EXISTING CONTRACT
WITH CHASE MANHATTAN BANK USA, FOR PROCUREMENT CARD SERVICES
AND TO ENTER INTO A NEW CONTRACT FOR THE SAME SERVICE WITH JP
MORGAN CHASE BANK, N.A., FORMERLY CHASE MANHATTAN BANK USA,
PURSUANT TO THE DEPARTMENT OF OFF-STREET PARKING, D/B/A MIAMI
PARKING AUTHORITY'S, REQUEST FOR PROPOSALS NO. 07-06, FOR THE
PROVISION OF PROCUREMENT CARD SERVICES, EFFECTIVE THROUGH
JULY 31, 2011, FOR THE DEPARTMENT OF PURCHASING, TO BE UTILIZED BY
VARIOUS USER DEPARTMENTS AND AGENCIES ON AN AS -NEEDED
CONTRACTUAL BASIS, SUBJECT TO ANY EXTENSIONS AND/OR
REPLACEMENT CONTRACTS BY THE MIAMI PARKING AUTHORITY; FURTHER
AUTHORIZING THE CITY MANAGER TO EXECUTE A SERVICES AGREEMENT,
IN SUBSTANTIALLY THE ATTACHED FORM, FOR SAID PURPOSE.
WHEREAS, pursuant to Resolution No. 05-0042, adopted January 13, 2005, the Miami City
Commission authorized the acquisition of procurement card services, from Chase Manhattan Bank
USA, utilizing an existing contract, pursuant to Request for Proposals ("RFP") No. 03-13, with the
Metropolitan Government of Nashville and Davidson County Contract No. 15388, effective through
October 1, 2008, for the Department of Purchasing, to be utilized by various user departments and
agencies on an as -needed contract basis, subject to any extensions or replacement contracts by
Metropolitan Government of Nashville and Davidson County, with funds allocated from the 2005 Fiscal
Year's Operating Budgets of the various user departments and agencies, with future Fiscal Year
funding subject only to budgetary approval; and
WHEREAS, the City Manager executed a Procurement Card Services Agreement with Chase
Manhattan Bank USA, effective through February 9, 2010; and
WHEREAS, the Miami Parking Authority ("MPA") has awarded and executed a Commercial
Card Classic Agreement ("Agreement") with JP Morgan Chase Bank, N.A., the first -ranked firm
pursuant to RFP No. 07-06; and
WHEREAS, it has been determined that the rebate schedule contained in the Agreement is far
more beneficial to the City of Miami("City") than the rebate schedule under the existing contract with
Chase Manhattan Bank USA; and
WHEREAS, as a participant in the Agreement, the City's Procurement Card spend will be
aggregated with the card spend of all other participants to determine the applicable rebate rate with
payment based on the City's actual spend and not on the aggregate of all participants; and
WHEREAS, under this new Agreement, based on the City's current procurement card spent,
City of Miami Page I of 2 Printed On: 1/23/2009
City of Miami
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Legislation
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Resolution
File Number: 09-00068
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO VACATE THE EXISTING CONTRACT
WITH CHASE MANHATTAN BANK USA, FOR PROCUREMENT CARD SERVICES
AND TO ENTER INTO A NEW CONTRACT FOR THE SAME SERVICE WITH JP
MORGAN CHASE BANK, N.A., FORMERLY CHASE MANHATTAN BANK USA,
PURSUANT TO THE DEPARTMENT OF OFF-STREET PARKING, D/B/A MIAMI
PARKING AUTHORITY'S, REQUEST FOR PROPOSALS NO. 07-06, FOR THE
PROVISION OF PROCUREMENT CARD SERVICES, EFFECTIVE THROUGH
JULY 31, 2011, FOR THE DEPARTMENT OF PURCHASING, TO BE UTILIZED BY
VARIOUS USER DEPARTMENTS AND AGENCIES ON AN AS -NEEDED
CONTRACTUAL BASIS, SUBJECT TO ANY EXTENSIONS AND/OR
REPLACEMENT CONTRACTS BY THE MIAMI PARKING AUTHORITY; FURTHER
AUTHORIZING THE CITY MANAGER TO EXECUTE A SERVICES AGREEMENT,
IN SUBSTANTIALLY THE ATTACHED FORM, FOR SAID PURPOSE.
WHEREAS, pursuant to Resolution No. 05-0042, adopted January 13, 2005, the Miami City
Commission authorized the acquisition of procurement card services, from Chase Manhattan Bank
USA, utilizing an existing contract, pursuant to Request for Proposals ("RFP") No. 03-13, with the
Metropolitan Government of Nashville and Davidson County Contract No. 15388, effective through
October 1, 2008, for the Department of Purchasing, to be utilized by various user departments and
agencies on an as -needed contract basis, subject to any extensions or replacement contracts by
Metropolitan Government of Nashville and Davidson County, with funds allocated from the 2005 Fiscal
Year's Operating Budgets of the various user departments and agencies, with future Fiscal Year
funding subject only to budgetary approval; and
WHEREAS, the City Manager executed a Procurement Card Services Agreement with Chase
Manhattan Bank USA, effective through February 9, 2010; and
WHEREAS, the Miami Parking Authority ("MPA") has awarded and executed a Commercial
Card Classic Agreement ("Agreement") with JP Morgan Chase Bank, N.A., the first -ranked firm
pursuant to RFP No. 07-06; and
WHEREAS, it has been determined that the rebate schedule contained in the Agreement is far
more beneficial to the City of Miami("City") than the rebate schedule under the existing contract with
Chase Manhattan Bank USA; and
WHEREAS, as a participant in the Agreement, the City's Procurement Card spend will be
aggregated with the card spend of all other participants to determine the applicable rebate rate with
payment based on the City's actual spend and not on the aggregate of all participants; and
WHEREAS, under this new Agreement, based on the City's current procurement card spent,
City of Miami Page I of 2 Printed On: 1/23/2009
File Number 09-00068
revenues are expected at a minimum of $26,000 annually; and
WHEREAS, the City Manager and the City's Chief Procurement Officer recommend that the
City acquire procurement card services from JP Morgan Chase Bank, N.A., as a piggyback pursuant
to the executed contract from RFP No. 07-06 for the MPA;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The City Manager is authorized{1} to vacate the existing contract with Chase
Manhattan Bank, USA, for procurement card services.
Section 2. The City Manger is authorized{1) to enter into a new contract for procurement card
services with JP Morgan Chase Bank, N.A., formerly Chase Manhattan Bank, USA, pursuant to the
Department of Off -Street Parking, d/b/a MPA's RFP No. 07-06, for the provision of procurement card
services, effective through July 31, 2011, for the Department of Purchasing, to be utilized by various
user departments and agencies on as -needed contract basis, subject to any extensions or
replacement contracts by the MPA.
Section 3. The City Manager is further authorized{1} to execute a Services Agreement, in
substantially the attached form, for said purpose.
Section 4. This Resolution shall become effective immediately upon its adoption and signature
of the Mayor.{2}
APPROVED AS TO FORM AND CORRECTNESS:
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JULIE 0., RU
CITY ATTORNEY
Footnotes:
{1) The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 Printed On: 1123/2009