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HomeMy WebLinkAboutRequest for BidThe City of Boynton Beach nomwNwat savior .1o013. Bo,»o,: aandk B&ukv nd P_ O. Bnr IN Boyxwn Bandy Alalia 33425-03.10 TdWhow: (561) 7424310 PAI: (567) 742-6316 REQUEST FOR BID FOR TWO YEAR BID FOR MOBILE REFUSE CONTAINERS FOR AUTOMATED GARBAGE COLLECTION PROGRAM_ INJECTION MOLDED MOBHX.REFUSE CONTAP RS & PARTS BID # 042-2510-08tOD Sealed bids will be received in PROCURFNENT SERVICES, City of Boynton Beach, 100 E. Boynton Beach Boulevard, or mail to P.O. Box 310, Boynton Beach, Florida 33425-0310 on or by: APRIL 17,2008; No pater Than 2:30 P.M. (Local Time). Bids will be opened in: FROCURF24ENT SERVICES -CITY HALL 2ND FLOOR unless otherwise designated All bids received will be publicly opened and read aloud. Bids received after the assigned date and time will not be considered The Procurement Services time stamp shall be conclusive as to the timeliness of fling. The City of Boynton Beach is not responsible for the U.S. Mail or private _couriers in regard to mail being delivered by a specified time so that a bid can be considered. The City reserves the right to consider bids that have bean determined by the City to be received late due to mishandling by the City after receipt of the bid and no award has been made. Any questions relative to any item(s)or portion of this bid should be directed to Carol Doppler, CPPB, Purchasing Agent, (561) 742-6323. America's Gateway to the Gu.?stream The following language is made a part of and is to be included in the specifications hereto attached: If and whenever in the specifications a brand name, make, name of any manufacturer, trade name or vendor catalog number is mentioned it is for the purpose of establishing a grade or quality of material only. Since the City does not wish to rule out other competition and equal brands or makes, the phrase OR EQUAL is added. However, if i product other than that specified is proposed, it is the vendor's responsibility to name such a product within his bid and to prove to the City that said product is equal to that specified and to submit brochures, samples, and/or specifications in detail on item(s) submitted The City shall be the- sole judge concezning the merits of the bid submitted SCOPE OF BID: The purpose of this bid is to obtain a source of supply for Injection Molded Refuse Containers & Parts to be utihzed in our existing Automated Garbage Collection Program. Contact: City of Boynton Beach .Procurement Services 100 E. Boynton Beach Boulevard Boynton Beach, FL 33435 (561) 742-6323 Office Hours: MONDAY— FRIDAY, 8:00 A.NL TO 5:00 PJVL Rev 040303 2 SPECMCATTONS "TWO YEAR CONTRACT FOR MOBILE REFUSE CONTAINERS FOR AUTOMATED GARBAGE COLLECTION PROGRAM - INJECTION MOLDED MOBILE REFUSE CONTAP4E�" Please place an (x) on the blank line next to each item if a specification is met. If exception is taken (alternatives), bidder must explain using a separate sheet of paper. Bidder must submit specifications "check -off' sheets with the proposal sheet in order for a bid to be considered It is the City's intent to explore all automatic garbage collection containers presently available on the market_ After the bid submittals, only one type of container will be selected for an award and purchase. A "percentage off of list price" quotation is requested for the purchase of container spare parts to be used on the type of container selected.. A complete review, evaluation and pricing process will be conducted to support this selection. EVALUATION Where the terms "or equal" and "or equivalent" are used, the intent is to invite bidding of all products meeting the needs of the City. - However, in aay case, the City of Boynton Beach will be the absolute authority in deteDniuing what meets these specifications and needs of the City, regardless of the lowest bid- SCOPE id SCOPE _ The purpose of this bid is to obtain a source of supply for Injection Molded Mobile Refuse Containers and Parts to be utilized in our existing Automated Garbage Collection program. Injection Molded Mobile Refuse Containers shall be designed to be lifted and unloaded by both semi and fully automated garbage collection equipment_ Container spare parts for Injection Molded Mobile Refuse Containers will be ordered through a percentage off of list price on an "as needed" basis. The containers will be scheduled for delivery over a period of up to two (2) years and shall be purchased on an "as needed" basis. Rev 040303 3 The City has implemented an automated garbage collection using mobile refuse containers. The number of containers may vary from what is stated in these specifications. Any variations of these numbers will be fully understood by the vendor, there is no guarantee within this bid for an exact number of containers to be furnished under this contract Any variance of these numbers will not be cause to vary the unit price of the containers. The containers will be ordered on an "as needed" basis. Any spare parts for containers will also be ordered on an "as needed" basis. PRODUCT LITERATURE The bidder shall submit product literature with the bid. CY 1 111711ii 1 11Y Z11,1111 I7 c L.1 .Y The bidder shall include in its bid all evidence and documentation supporting the conformity of the product with the herewith specification which is. not printed in the brochures of catalogs submitted.. Rev 044303 4 INJECTION MOLDED MOBILE REFUSE CONTAINERS I. GF-NFYAL General Description - The Mobile refuse container shall be designed to contain the average solid waste material accumulated by a household. The container shall be designed, such as to be lifted by either or both American Standard, semi - automated or fully automated collection equipment. The container. shall be warranted against material and workmanship defects for no less than 10 years, non -prorated, during which time it will be generally maintenance -free under normal usage conditions. The bidder shall submit a copy of its warranty. QuantitX - The successful bidder .shall provide approximately 3,000 containers over the two (2) year coact period, in accordance with specifications. These containers will be provided on an "as needed" basis. Delivery dates to be at the City's discretion Alternate - When ordering containers in truckload quantities, based on manufacturer's capacity, container pnoettruck load container capacity_ Color - The container body, lid, and other plastic components shall be TEAL. Sample of color, will be supplied by the City upon award. IL MATERIAL - Process - The City requires a container manufactured using the lajection Molding Process Materials'- 'The container shall be made of high molecular weight, high density polyethylene which yields a superior weight.to strength ratio. The. material shall contain adequate amounts of ultraviolet stabilization to eliminate color fade over the life of the cart. RL CONSTRUCTION Ca act - The container capacity is a Tninimum 90, 50, or 30 gallon when full, excluding additional volume achieved by the domed lid in the closed position State.Capacity- gallons (90 —100) gallons (60 — 70) gallons (30 — 45) 5 THIS PAGE TO BE SUBM 'ITI) ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE Weight - For better maneuverability, the weight of the completely assembled 90 — 100 gallon container shall be approximately 55 pounds. Interior Construction - The interior surface shall be smooth and free from crevices, recesses, projections, and other obstructions where refuse could be entrapped or entangled The interior construction and shape shall assure the free flow of solid waste contents from the container when dumped.. Exterior Construction - The exterior surface shall be smooth, free of corners or structures that could be hazardous or harmful. Lad/Fiine The lid shall have two (2) hinges integrally -molded part of the lid configuration and extending towards the handle. The lid shall pivot onto the handle and be securely attached to the handle mount by end caps. The lid shall be hinged to the handle so as to rotate freely to a frill opening of .270 degrees, to a position whereby it may rest against the back side of the container body. The lid shall be designed in such a manner to ensure that the container will be watertight and shall continuously overlap the container body. The continuous overlapping of the body must prevent rainwater, rodents, and birds from iatniding into the container. Identification - All containers shall have the following molded into the cart body: The year of manufacture and six (6) figure uniquely identified -serial numbers in white with a Minimum size of one inch (1'D. Emboss "CITY OF BOYNTON BEACH" onto the lid in one inch (1") letters. On the front note "NO HOT ASHES" in 3/ inch letters. At the handle have the message embossed into the lid with one inch (1") letters "Arrow Toward the Street for Pick-up". Handle The handle shall be of one molded piece and shall extend in full length. Each gripping area shall provide enough space for a gloved hand to be placed - 6 TMS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE Stability F extreme windy conditions are prevalent, the container must have a wind stability rating of no less than 25 mph without falling over. Wind tunnel test performed by an independent laboratory shall be submitted with the bid. Ihe container (whether empty or full) shall remain in the upright position when the lid is thrown open. Wheels and Axle The container shall be equipped with an axle and two wheels. The wheels and axle shall be designed so as to provide the specified wind stability. The wheels shall be snap on, 12" x 1 -Ye', Tread Cap Wheel. Hub is made of HDPE, with a PVC material on the. wheel to prevent tine roll -off, with a shock absorbing cell structure to eliminate fire flat spotting. The axle housing shall be molded is place, to enhance stability and wheel durability. The four (4) pronged snaps on locking device is installed without tools, but requires a special tool for removal to prevent theft. The locking device shall be nylon 66, self-lubricating and rust free. Tipping Fulcrum. - The container must be provided with adequate foot fulcrum or a tipping leverage point directly on the axle. The container must be capable of being easily transported on a level, sloped, or stepped surface in two (2) directions. IV. PERFORMANCE SPECIFICATIONS ANSI Compliance - The container shall be in full compliance with the American National Standard ANSI Z245.60. The bidder shall provide a compliance certification that the containers) provided to the City meet the requirement of this standard. 7 THIS PAGE TO BE SUBA TIED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE Out Load Rating.- The container shall be capable of accommodating a load weighing up to 315 pounds, exclusive of the weight of the container. MoMo The container shall be stable and self balancing in it upright position when either empty or loaded to its minimum design load capacity. The container shall be capable of being easily moved and maneuvered, with an evenly distributed load equal. in weight to its minimum design capacity on a level, sloped, or stepped surface in two directions. Abrasion Protection - The container shall withstand dragging along streets and driveways as well as the normal abrasion caused by the dumping operation_ Bottom molded wear strips are acceptable. ' Container Pick -U p� oints The container must be capable of being picked up by a fully -automated application and semi -automated American Standard lifter. The container shall be designed in such a manner that it can be engaged by a fully - automated grasping arm of either the belted or non -belted design. The gripping surface shall be non -slip and have a diameter of -23 inches to 27 inches. The container shall be able to withstand squeezing and dropping throughout its expe<xed lifetime without showing the slightest change in its functionality or structural integrity- _ All bidders shall include a copy of their warranty with their bid. VL SAMPLES ON REQUEST Bidders shall submit upon request samples of the carts for review. VIL REFERIENCFS All bidders shall demonstrate their experience in manufacturing containers by furnishing a list of U.S. municipalities using the proposed containers of size, design, and material. offered. The list must show. at least three (3) municipalities, each have a minimum of 10,000 of the proposed containers. The name and teleph6ae number of a contact person at each of the references shall be provided. THIS PAGE TO BE SUMMED ALONG WrM PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE GENERAL CONDITIONS FOR BIDDERS FAhC LIk1= WITH LAWS: The bidder is assumed to be familiar with all Federal, State and Local laws, ordinances, rules and regulations that m any manner affect the equipment. Ignorance on the part of the bidder will in no way relieve them from responsibility. BID FORMS: The bidder will submit a bid on the bid forms provided_ All bid prices, amounts and descriptive information must be legibly entered. The bidder must state the price and the time of delivery for which they propose to deliver the equipment.or service requested. The bidder IS required to be licensed to do business as an individual, partnership or corporation in the State of Florida All bid forms must be executed and submitted in the envelope (generally `yellow) provided by the City for easy identification. The bid submittal envelope is provided in each bid package and is attached to the "Statement of No Bid" form. The face of the envelope shall contain the company's name and address, bid title, number, bid date and time. When the bid submitted is larger than the envelope provided, insert requested information and material into a large envelope, affix the bid envelope to the outside and fill in all requested information. Bids not submitted on attached bid forms may be rejected. All bids are subject to the conditions specified herein. Those which do not comply with these conditions are subject to rejection_ E)MCUTTON OF BID: Bid must contain a manual signature of an authorized representative in the space provided on all affidavits and proposal sheets. NO BID: If not submitting a bid, respond by returning one copy- of the "STATEMENT OF NO BID" in the envelope provided (generally "yellow"), and explain the reason by indicating one of the reasons listed or in the, space provided Repeated failure to quote without sufficient justification shall be cause for removal of the vendor's name from the maw list. NOTE: To qualify as a respondent, bidder must submit a "NO BID" and it must be received no later than the stated bid receiving date and hour. BID OPENING: Shall be public, on the date as specified on the bid form.. It is the bidder's responsibility to assure that the bid is delivered at the proper time and place. prior to the bid opening. The City of Boynton Beach is not responsible for the U.S. Mail or private couriers in regards to mail being delivered by a specified time so that a proposal can be considered. Bids which for any reason are not so delivered, will not be considered. The City reserves the right to consider bids that have been determined by the City to be received late due to mishandling by the City after receipt of the bid and no award has been made. Offers by telegram or telephone are not acceptable. RIGHT TO REJECT BID: Right is reserved to reject any or all bids and to waive technical errors, or to accept any bids that are in part deemed as the most responsive, responsible bidder which represents the most advantageous bid to the City. In determining the "most advantageous bid", price, quantifiable factors, and* other factors are considered. This would include specifications, delivery requirements, the initial purchase price, life expectancy, cost of maintenance and operation, operating efficiency, training requirements, disposal value and other factors contributing to the. overall acquisition cost of an item. Consideration may be given, but 9 not necessarily limited to Conformity to the specifications, including timely delivery, product warranty, a bidder's proposed service, ability to supply and provide service, delivery to required schedules and past performances in other contracts with the City or other government entities. RIGHTS OF THE CITY: The City expressly reserves the right to: A. Waive as an informality, minor deviations from specifications at a lower price than the most responsive, responsible bidder meeting all aspects of the specifications and consider it, if it is determined that total cost is lower and the overall function is improved or not impaired; B. Waive any defect, irregularity or informality in any bid or bidding procedure; C. Reject or cancel any or all bids; D. Reissue an Invitation to Bid; E. Extend the bid opening time and date; F. Procure any item by other means; G. Increase or decrease the quantity specified in the Invitation to Bid unless the bidder specifies otherwise; H Consider and accept an alternate bid as provided herein when most advantageous to the City. STANDARDS: Factors to be considered in dst ininvwhether the standard of responsibility has been met include whether a prospective bidder has: A. Available the appropriate financial, matte a7 - equipment, facility and personnel resources and expertise, or the - ability to obtain them, necessary to indicate its capability to meet .all contrachial requirements; B: A satisfactory record of performances; C. A satisfactory record of integrity, D. Qualified legally to Contract within the State of Florida and the City of Boynton Beach; E. Supplied all necessary information in connection with the inquiry concerning responsibility. INFORMATION AND DESCRIPTIVE LTrERATURE: Bidders must furnish all information requested in the spaces provided on the bid form. Further, as may be specified elsewhere, each bidder must submit for bid evaluation cuts, sketches, and descriptive literature and technical specifications covering the products offered. Reference to literature submitted with a previous bid or on file with the buyer will not satisfy this provision. 10 INTERPRETATIONS : Any questions concerning conditions and specifications should be directed to this office in writing no later than ten (10) days prior to the bid opening. Inquiries must reference the date by which the bid is to be received. CONFLICT OF INTIREST: The award hereunder is subject to all conflict of interest provisions of the City of Boynton Beach, Palm Beach County, of the State of Florida. ADDIITONAL OUANMIES: The right is reserved to acquire additional quantities of the bid products or services at the prices bid in this invitation_ If additional quantities are not acceptable, the bid sheets must be noted `BID IS FOR SPECIFM) QUANTI'T'Y ONLY". SAMPLES: Samples of items, when called for, must be furnished free of expense, and if not used, tested or destroyed, upon request, will be returned at the bidder's expense. Request for the return of samples may be made within ten (10) days following the opening of the bids. Each individual sample must be labeled with the bidder's -name, manufacturer's brand name and number, and item reference. DEMONSTRATIONS: Performance of the equipment/services upon request can be deemed a part of. the evaluation process in determining the award of bidder. Demonstrations of the merits of the equipment/services that meet City requirements shall be requested by Procurement Services. Equipment demonstrated shall be a minimum of one (1) year old. All required "staff, to be assigned per the individual bid product or service. application, will foim the Bid Award Committee to evaluate and submit a group award recommendation- The City reserves the right to make -separate and independent awards based on its needs and the combined evaluation results. SUBCONTRACTING: If a bidder subcontracts any portion of a Contract for any reason, they must state the name and address of the subcontractor and the name of the person to be contacted on the attached `schedule of Subcontractors". The City of Boynton Beach reserves the right to accept or reject any or all bids wherein a subcontractor is named and to make the award to the bidder, who, in the opinion of the City, will be in the best interest of and/or most advantageous to the City. The City also reserves the right to reject a bid of any bidder if the bid navies a subcontractor who has previously failed in the proper performance of an award or failed to deliver on time Contracts of a similar nature, or who is not in a position to perform properly -under this award. The City reserves all rights in order to make a determination as to the foregoing. ADDENDA: Flom time to time, the City may issue an addendum to change the intent or to clarify the meaning of the Contract documents. Since all addenda are available to bidders at Procurement Services, it is each bidder's responsibility to check with the issuing office -and immediately secure all addenda before submitting bids. It is the usual practice for the City to mail an addendum to known bidders, but it cannot be guaranteed that all bidders will receive ALL addendum(s) in this manner. Each bidder shall acknowledge receipt of ALL addenda by notation on the bid. ESCALATOR CLAUSE: Any bid which is submitted subject to an escalator clause will be rejected-. 11 MCFPTIONS: Incorporation in a bid of exceptions to any portion(s), of the Contract documents may invalidate the bid. Exceptions to the Technical and Special Provisions shall be clearly and specifically noted in the bidder's proposal on a separate sheet marked `EXCEPTIONS TO THE SPECIFICATIONS" and this sheet shall be attached to. the bid The use of bidder's standard forms, or the inclusion of manufacturer's printed documents shall not be construed as constituting an exception within the intent of the Contract documents. ALTERNATES: Where a base bid is provided for, the bidder shall submit a bid on the base bid and may exercise their own prerogative in submitting a bid on altemate items. The Owner reserves the right to accept or reject the alternates or base bid or any combination thereof. The Owner, or .a representative, further reserves the unqualified right to determine whether any particular item or items of material; equipment, or whatsoever, is an approved equal, and reserves the unqualified right to a final decision regarding the approval or rejection of the same - NONCONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for compliance with specifications under the &rection of appropriate testing laboratories. The data derived from any tests for compliance with specifications are public records and open to examination thereto in accordance with Chapter 119, Florida Statutes, 1971. Items delivered not confovning to specifications may be rejected and returned at vendor's expense. These items and items not delivered as per delivery date m the bid and or Purchase Order may result in the bidder being found in default in which event any and all reprocurement costs may be charged against the defaulted Contractor. Any violation of these stipulations may also result in the vendor's name being removed from the City of Boynton Beach's vendor mailing list. DISPUTES: "In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City Manager shall be final and binding on both parties. ANTITRUST CAUSE OF ACTION: In submitting a bid to the City of Boynton Beach, the bidder offers and agrees that if the bid is accepted, the bidder will convey, sell, assign or transfer to the City of Boynton Beach all rib ts, title and interest in and to all causes of action it may now or hereafter- acquire under the antitrust laws of the United States and State of Florida for price fixing relating to the particular commodities or services purchased or acquired by the City of Boynton Beach_ At the City of Boynton Beach's discretion, such assignment shall be made and become effective at the time the purchasing agency tenders final payment to the bidder. GO AL RESTRICTIONS: In the event any governmental restrictions may be imposed which would necessitate alteration of the material, quality, workmanship or performance of the items offered on this proposal prior to their delivery, it shall be the responsibility of the successful bidder to notify the City at once, indicating in a letter the specific regulation which required an alteration_ The City reserves the right to accept any such alterations, including any price adjustments occasioned thereby, or to cancel the Contract at no expense to the City.. LEGAL REQUIREMENTS: - Federal, State, County,- and City laws, ordinances, roles, and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the bidder will in no way be a cause for relief from responsibility.. 12 ON PUBLIC ENTITY CREMES - All Invitations to Bid as defined by Section 287.012(l 1), Florida Statutes, requests for proposals as defined by Section 287.012(16), Florida Statutes, and any contract document described by Section 287.058, Florida Statutes, shall contain a statement informing persons of the provisions of paragraph (2xa) of Section 287.133, Florida Statures, which reads as follows: "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a_ bid on a contract or provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list". ADVERTISING: In submitting a bid, the bidder agrees not to use the results therefrom as a part of any commercial advertising. Violation of this stipulation may be subject to action covered under "NONCONFORMANCE TO CONTRACT CONDITIONS". ASSIGNMENT: Any Purchase Order issued pursuant to this bid invitation and the funds which may be come due hereunder are not assignable except with the prior written approval of the City. LIAM TI`Y: The supplier hold and save the City of Boynton Beach, Florida its officers, agents, volunteers and employees harmless from liability of any kind in the performance of this Contract PURCHASING AGREI ENCS WITH OTHER GOVERNMENT AGENCIES: This bid may be expanded to include other goveniment?l agencies. In some cases, Cooperative Purchasing Agreement exists or an Interlocal Agreement for joint purchasing exists. between the City of Boynton Beach and the other public agency. All bidders submitting a response to this Invitation to Bid agree that such response also constitutes a bid to ALL POLITICAL SUBDIVISIONS OF PALM BEACH COUNTY, FLORIDA, and the Palm Beach County School Board, under 'the same conditions, for the same price(s) and the same effective period as this bid. This agreement in no way restricts or interferes with the right of ANY POLITICAL SUBDIVISION OF PALM BEACH COUNTY, FLORIDA, and. the Palm Beach County School Board, to re- bid any or allitems. It is hereby made a part of this Invitation to Bid that the submission of any bid in response to this advertised request constitutes a bid made under the same conditions, for the same Contract price, and for the same effective period as this bid, to the PALM BEACH COUNTY SCHOOL BOARD. AWARD OF CONTRACT: The low monetary bid will NOT in all cases be awarded the Contract or Purchase Order. Contracts or Purchase ' Orders will be awarded by the City to the most responsive, responsible bidder whose bid represents the most advantageous bid to the City, price and other factors considered. Evaluation of bids will be made based upon the evaluation factors and standards.heretofore set forth. The City reserves the right to reject any and all bids and to waive technical errors as heretofore set forth. In the event of a Court challenge to an award by any bidder, damages, if any, resulting from an improper award shall be limited to actual bid 13 preparation costs incurred by the challenging bidder. In no case will the award be made until all necessary investigations have been made into the responsibility of the bidder and the City is satisfied that the most responsive, responsible bidder is qualified to do the work and has the necessary organization, capital and equipment to carry out the required work within the time specified AS SPECRUE D: A Purchase Order will be issued to the successful bidder with the understanding that all items/services delivered must meet- the specifications herein. Rems/services delivered not as specified, will be returned at no expense or penalty to the City of Boynton Beach. DELIVERY: Prices shall be quoted F.0 -B. Boynton Beach, Florida F.O.B. destination indicates that the seller is responsible for the shipment until it reaches its destination. Any and all freight charges are to be included in the bid total. The bidder's invoice payment teens must be shown. WARRANTY REOITIl2EMENTS: Each item, including all components and all installed accessories and equipment, shall be guaranteed by the bidder to be free of defective parts and workmanship. This warranty shall be for a period of 365 days or the time designated in the standard factory warranty, whichever is longer. The warranty will be the same as that offered to the commercial trade and shall be honored by any of the manufacturer's authorized dealers. Warranty will cover parts, labor and any necessary shipping. Warranty repairs may be accomplished on City property, if space is available; this will be at the discretion of the City. Contact Procurement Services, for permission to pefform warranty service on City property. Warranty to start at the time of acceptance by the City; however, in cases where vehicles or • equipment are not immediately placed in service, the bidder will provide a delay of warranty start-up time. The period of warranty delay will be coordinated by Procurement Services. PRICES. 'FRMS AND PAYMENT: Finn prices shall be quoted, typed. or printed in ink, and include all packing, handling, shipping charges and delivery to the destination shown herein. Bidder is requested to offer a cash discount for prompt invoice payment. Discount time will be computed from the date of satisfactory delivery at place -of acceptance or from receipt of correct invoice at the office specified, whichever is later. Upon delivery, the City shall make . final inspection. If this inspection shows that the equipment/service has been delivered/performed in a satisfactory manner in accordance with the specifications, the City shall, receive the same. Final payment due the bidder shall be withheld until visual inspection is made by the SOLID WASTE DEPARTMENT and merits of performance evaluated. This total acceptance will be done in a reasonable and timely manner. Acceptance shall not exceed thirty (30) days. If any equipment/service has to be rejected for any reason, the bidder shall be required to pick up the equipment, accomplish the necessary repairs and return the equipment to the City. Warranty repairs may be accomplished on City property if space is available; this wily be at the discretion of the City. Title to or risk loss or damage to all items shall be the responsibility of the bidder, unless such loss or damages have been proven to be the result of negligence by the City. 14 A. TAXES: Do not include State or Federal taxes- Not applicable to municipalities. B. MISTAKES: Bidders are expected to examine the specifications, delivery schedule, bid prices, extensions and all instructions pertaining to supplies and services. Failure to do so will be at bidder's risk. C. DISCOUN'T'S: Will be considered in determining the lowest net cost D. CONDITION AND PACKAGING: It is understood and agreed that any item offered or shipped as a result of this bid shall be new (current production model at the time of this bid). All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. E. SAFETY STANDARDS: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall carry U.L. approval and reexarni-nat;on listing where such has been established TIME OF DELIVERY: The bidder shall state in the bid the time of delivery of the commodity. Time is of importance to the City and the bidder is hereby notified that the date of delivery will be considered as a factor in the evaluation of the bids. . LICENSE AND PERMITS: It shall be the responsibility of the successful bidder to obtain all licenses and permits, if required, to complete this service at no additional cost to the City. Licenses and permitsshall be readily available for review by the Assistant to the Finance Director and City Inspectors. COMPLIANCE WIM OCCUPATIONAL SAFETY AND HEALTH: Bidder certifies that all material, equipment, etc-, contained in this bid meets all O.S.H.A- requirements. Bidder further certifies that if awarded as the successful bidder, and the material equipment, etc. delivered is subsequently found to be deficient in any O.S.HA requirement in effect on date of delivery, all costs necessary to bring the materials, equipment, etc., into compliance with the aforementioned requirements shall be borne by the bidder. Bidder certifies that all employees, subcontractors, agents, etc. shall comply with all O.S.H.A. and State safety regulations and requirements. QUESTIONS: Any questions relative to any item(s) or portion of this bid or Invitation to Bid should be directed to Contact person, Larry Quinn, Solid Waste Manager, Monday. throukh ;E+`rid2, 8:00 — 5:00 P.M. at {561) 742-6206 or e-mail at: @ci.bovnton-beach.fl.ns. RENEWAL: The Purchasing Agent may renew the contract, at the same terms, conditions, and prices, for two (2) years subject to vendor acceptance, satisfactory performance and determination that renewal will be in the best interest of the City. 15 SPECIAL CONDITIONS FOR BIDDERS 1. It will be the responsibility of the successful bidder to supply necessary labor for placement . of all equipment as specified. 2. Award is anticipated on an all -or -none basis; however, where applicable, item by item offers will be considered and the best combination will determine the award. 3. The City by written -notice, may terminate in whole or in part any Contract resulting from the invitation, when such action is in the best interest of the City. If the Contract(s) are so terminated the City shall be liable for only payment for services rendered prior to the effective date of termination_ Services rendered will be interpreted to include costs of items already delivered plus reasonable costs of supply actions short of delivery. 4. It shall be the responsibility of the successful bidder to maintain workers' compensation insurance, property damage, liability insurance and vehicular liability insurance, during the time any of his personnel are working on City of Boynton Beach property. Loss by fire or any other cause shall be the responsibility of the vendor until such time as the items and/or work has been accepted by the City. The vendor shall famish the City with a certificate of insurance after award has been made prior to the start of any work on City property. Said insured companies must be authorized to do business in the State of Florida and the City will not accept any company that has a rating less than B+ in accordance to A.M. Best's Key Rating Guide, latest edition. 5. When considering and evaluating bids, an advantage will be given on items for.which parts and service are sufficiently available locally so that excessive down time will not occur. Bidder should be wady to fiirnish information on availability on parts and service upon request by the City. 6. The City of Boynton Beach reserves the right, before. awarding the Contract to require a bidder to submit such evidence of qualifications as it may deem necessary, and may consider any evidence available to it of the financial, technical and other qualifications and abilities of a bidder, including past performance (experience) with the City in making the award in the best interest of the City. 7. The successful bidder shall at all times guard from damage or loss of property of the City or of other vendors or Contractors and shall replace repair any loss or damage unless such has been proven to have been caused by the City, other vendors or Contractors. The City may withhold payment or make such deductions, as it may deem necessary to insure reimbursement for loss or damage to property through negligence of the successful bidder or his agent. 8. Vendor to indicate number of days required for delivery and/or project completion. 16 BIDDER ACKNOWLEDGEMENT Submit Bids To: PROCUREACWr SERVICES 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 Telephone: (561) 742-6323 Broadcast Date (City): MARCH 19, 2008 . Bid Title: TWO YEAR BID FOR MOBILE REFUSE -CONTAINERS FOR AUTOMATED GARBAGE ' COLLECTION PROGRAM — INJECTION MOLDED MOBILE REFUSE CONTAINERS & PARTS Bid Number 042-25104)8/CJD Bid Received By.. APRIL 17, 2008, NO LATER THAN 2:30 P.M. (LOCAL THWE) Bids will be opened in Procurement Services unless specified otherwise_ Bid receiving date and time is scheduled for. APRIL 17, 2008, no later than 2:30 P.M. (local tame) and may not be withdrawn within ninety (90) days after such date and time. All awards made as a result of this bid .shall conform to applicable sections of the charter and codes of the City. Name of Vendor: Federal I.D. Number: A Corporation of the State of: Area Code: Telephone Number. - r Area Code: FAX Number_ Mailing Address: City/State,Zp: Vendor Mailing Date: Authorized Signature Name Typed THm PAGE TO BE sumn iED ALONG WITH PROPOSAL 17 PROPOSAL BLANK BID PROPOSAL TO TBE CITY OF BOYNI'ON BEACH, FLORIDA To All Bidders: Date: The undersigned declares that he has carefully ex mined the specifications and is thoroughly familiar with its provisions and with the quality, type and grade of product called for. When submitting more than one bid proposal price forthis product and/or service, indicate how many individual and/or combination items) are to be tabulated and. considered. Attach a separate proposal sheet for each.. The undersigned proposes to deliver the producUservice in accordance with the specifications for the sum of: INJECTION MOLDID MOBILE REFUSE CONTAINERS: (Esdmated Qty 3,000) DESCRIPT ION UNIT PRICE ASSEMBLY & ON STREET DELIVERY UNIT PRICE %leebm Molded Mobile Refuse Containers Per the attached specifications ions 90-100 Gallon Containers: $ $ Mfg -/Model 60-70 Gallon Containers: 30-45 Gallon Containers N fg./IvModel $ Mfg./Model $ $ ALTERNATE: Order track load quantities Truck load container capacity. $ $ 90-100 Gallon 60-70 Gallon fC._IIX-Ma • TffiS PAGE TO BE SUBWITED ALONG WTM PROPOSAL IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 18 ALL PRICES LOX. BOYNI'ON BEACH Prices quoted shall include any and all costs of delivery to and unloading at the Public Works Compound, 222 N.E. 9t° Avenue, Boynton Beach, Florida 33425. Prices quoted must be held for ninety (90) days to allow for evaluation. Bid price shall be good for two (2) years upon award- It wardIt is further agreed that The product will be delivered within calendar days from the date of the Purchase Order from the City. 96 discount off of list pricing will be extended to the City for the purchase of container spare parts on an "as needed" basis (enclose price sheet). Number of Bid Proposals submitted. Specification "check -off sheets (Pages 5-8) submitted F f3 ( �• f ff • � �S i7f i:. • if i �.• Warranty Enclosed COMPANY NAME Yes/No Yes/No Yes/No Yes/No SIGNATURE PRIN= NAME TITLE TffiS PAGE TO BE SMWI TED ALONG MIR PROPOSAL IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 19 ANTI KICKBACK AFFIDAVIT STATE OF FLORIDA ) : SS COUN'T'Y OF PALM BEACH ) I, the undersigned hereby duly sworn, depose and say that no portion of the sum herein bid will be paid to any employees of the City of Boynton Beach as a conMMM' ion, kickback, reward of gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. By. NAME - SIGNATURE Sworn and subscribed before me this day of ,20 i-1 - 1 1 1 [II . 1 1 NAME NOTARY PUBLIC, State of Florida at Large COMPANY "OFFICIAL NOTARY SEAL" STAMP THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 20 CONFIRMATION OF MINORITY OWNED BUSINESS A requested form to be made a part of our files for future use and information. Please fill out and indicate in the appropriate spaces provided which category best describes your company. Return this form with your bid proposal sheet making it an official part of your bid response. Is your company a Minority Owned Business ? Yes No If Yes, please indicate by an 'W' in the appropriate box: () AMERICAN INDIAN () ASIAN () BLACK () HISPANIC () WOMEN () OTHER (specify) { j NOT APPLICABLE Do you possess a Certification qualifying Your business as a Minority Owned Business? YES NO If YES, Name the Organization from which this certification was obtamn d and date: --Issuing Organization for Certification Date of Certification THIS PAGE TO BE SUBM =D ALONG WITH PROPOSAL MOB -1 Revised ()?/22/05 21 CONFIRMATION OF DRUG-FREE WORKPLACE Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the City of Boynton Beach or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4) In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction_ 5) Impose a sanction on, or require the satisfactory participation in a -drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted. 6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. Vendor's Signature THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 22 STATEMENT OF NO BID If you are not bidding this semc&commodity, please complete and return this form to: PROCUREMENT SERVICES, City of Boynton Beach, 100 E. Boynton Beach Boulevard, P.O. Boa 310, Boynton Beach, Florida 33425-0310. Failure to respond may result in deletion of vendor's name from the qualified bidder's list for the City of Boynton Beach. COMPANY NAME: ADDRESS: TELEPHONE: SIGNATURE: DATE: .WE, the undersigned have declined to bid on your Bid #442-2510-WCJD for TWO 'YEAR BID FOR MOBILE REFUSE CONTAINERS FOR AUTOMATED GARBAGE COLLECTION PROGRAM because of the following reasons: Specifications too "tight", i.e., geared toward brand or manufacturer only (explain below) Insufficient time to respond to the Invitation to Bid We do not offer this product or an equivalent - Our product schedule would not permit us to perform Unable to meet specifications Unable to meet bond requirements Specifications unclear (explain below) Other (specify below) IF YOU ARE NOT SUBMITTING A BID, PLEASE COMPLETE FORM 23 AND RETURN TO PROCUREMENT SERVICES