HomeMy WebLinkAboutRFQCity of Miami
Request for Qualifications
Purchasing Department
Glenn Marcos, CPPB, Director
Miami Riverside Center
444 SW 2nd Avenue, 6th Floor
Miami, Florida 33130
Web Site Address: www.ci.miami.fl.us
RFQ Number:
02-03-163
RFQ Title:
ARCHITECTURAL, ENGINEERING, LANDSCAPE
ARCHITECTURAL AND SURVEYING SERVICES FOR
SPECIFIC CAPITAL PROJECTS AND FOR MISCELLANEOUS
CONTINUING SERVICE CONTRACTS
Type of Purchase:
TERM OF SPECIFIC PROJECTS AND FOR TWO (2) YEARS WITH OPTION
TO RENEW (OTR) FOR AN ADDITIONAL ONE (1) YEAR PERIOD FOR
MISCELLANEOUS CONTINUING SERVICE CONTRACTS.
M/WBE Set -Aside:
N/A
Purchasing Contact:
Michael Rath, CPPD, CPPB, Assistant Purchasing Director
Purchasing Contact Fax:
305-400-5153
E -Mail Address:
mrath@ci.miami.fl.us
Issue Date:
Wednesday, May 21, 2003
Deadline For Request
Of Additional Information / Clarification: Friday June 13, 2003
Proposal Submission Deadline
Day/Date:
Monday, June 23, 2003
Time:
2:00 PM
Location/Mail Address:
Office of the City Clerk
City Hall, 1st Floor
3500 Pan American Drive
Miami, Florida 33133-5504
Directions: FROM THE NORTH: 1-95 SOUTH UNTIL IT TURNS INTO USI. USI SOUTH TO SW 27TH AVE.,
TURN LEFT, PROCEED SOUTH TO SO. BAYSHORE DR. (3RD TRAFFIC LIGHT), TURN LEFT, 1
BLOCK TURN RIGHT ON PAN AMERICAN DR. CITY HALL IS AT THE END OF PAN AMERICAN
DR. PARKING IS ON RIGHT.
FROM THE SOUTH: USI NORTH TO SW 27TH AVENUE, TURN RIGHT, PROCEED SOUTH TO
SO. BAYSHORE DR. (3RD TRAFFIC LIGHT), TURN LEFT, 1 BLOCK TURN RIGHT ON PAN
AMERICAN DR. CITY HALL IS AT THE END OF PAN AMERICAN DR. PARKING IS ON RIGHT.
RFQ TABLE OF CONTENTS
1.0 Introduction to Request For Qualifications (RFQ) Process
2.0 RFQ Scope of Services
3.0 RFQ General Conditions
4.0 Special Conditions Of The Proposed Contract(S)
5.0 Instructions for Submitting a Response
6.0 RFQ Response Forms Including Checklist
Sealed written Responses must be received by the City of Miami, City Clerk's Office, no later than
the date, time and at the location indicated above for receipt. Submittal of Response by fax is not
acceptable. One original and nine (9) copies of your response and sets of response forms must be
returned to the City or your response may be disqualified.
City of Miami, Florida RFQ #02-03-163
''Op ..4
-� CITY OF MIAMI
" PUBLIC NOTICE
Sealed Responses will be received by the City of Miami, City Clerk's office located at City Hall, First Floor,
3500 Pan American Drive, Miami, Fla. 33133 until Monday, June 23, 2003 at 2:00 PM for the following:
RFQ No: 02-03-163
ARCHITECTURAL, ENGINEERING, LANDSCAPE ARCHITECTURAL AND SURVEYING SERVICES
FOR SPECIFIC CAPITAL PROJECTS AND FOR MISCELLANEOUS CONTINUING SERVICE
CONTRACTS
1. ORANGE BOWL STADIUM
Structural Remediation
2. VIRRICK PARK COMMUNITY CENTER
Library and Classroom Addition
3. DINNER KEY MARINA
Repairs and Improvements
4. PROTOTYPE FIRE STATION FOR NEW
FIRE STATION No. 11
5. STORM WATER/ROAD IMPROVEMENT/ DREDGING PROJECTS
6. WATSON ISLAND DEVELOPMENT — INFRASTRUCTURE DESIGN &
COORDINATION
7. ARCHITECTURAL, ENGINEERING, LANDSCAPE ARCHITECTURAL AND
SURVEYING SERVICES FOR MISCELLANEOUS CONTINUING SERVICE
CONTRACTS FOR CONSTRUCTION PROJECTS UNDER $1,000,000 AND
STUDY ACTIVITIES UNDER $50,000 (2003-2005)
ADA Compliance Consulting, Construction Cost Estimate Consultant, Mechanical
Engineering, Roofing Consultant, Architecture, Landscape Architectural, Electrical
Engineering, Environmental/Coastal Engineering, Structural Engineering, Civil
Engineering, Surveying, Specifications Consultant, Transportation Planning and
Planning/Urban Design
RFQ documents may be obtained via the internet using the City's website ai
http://ci.miami.fl.us/Procurement/bid.asp. If you do not have internet access, you may obtain the
documents upon request at the City of Miami Purchasing Department, 444 S.W. 2nd Avenue, 6th Floor,
Miami, Florida 33130.
Any Proposals received after the above stated date and time will not be considered and will be returned to
the bidder unopened.
The City of Miami reserves the right to waive any informalities or minor irregularities; reject any and all
Proposals which are incomplete, conditional, obscure, or which contain additions not allowed for; accept or
reject any proposal in whole or in part with or without cause; and accept the proposal(s) which best serves
the City.
City of Miami, Florida
SECTION I
1.0. INTRODUCTION TO REQUEST FOR QUALIFICATIONS
1.1. Invitation
RFQ #02-03-163
Thank you for your interest in this Request for Qualifications ("RFQ") process. The City of
Miami ("City"), through its Purchasing Department invites responses ("Proposals" or
"Responses") which offer to provide the services described in greater detail in Section
2.0: "Scope of Services."
1.2. Term of Contract
The proposer(s) qualified to provide the service(s) requested herein (the "Successful
Proposer(s)") shall be required to execute a contract ("Contract") with the City, which shall
include, but not be limited to, the following terms:
A. The term of the Contract for specific projects listed herein shall be for the duration
of the project.
B. The term of the Contract(s) for Miscellaneous Projects (basic construction costs
under $1 million each or study activities under $50,000) shall be for 2 years with an
option to renew (OTR) for an additional one (1) year period.
C. The City shall have the option to extend or terminate the Contract.
1.3 Not Used
1.4. Deadline for Receipt of Request for Additional Information / Clarification
Pursuant to the Cone of Silence, any request for additional information or clarification
must be received in writing no later than 5:00 p.m. Friday , June 13, 2003. Proposers
may fax or mail their requests to the attention of Michael A. Rath, CPPO, CPPB, Assistant
Purchasing Director at the City's Department of Purchasing, 444 S.W. 2"d Avenue, 6th
Floor, Miami, Florida 33130. The facsimile number is (305) 416-1925 or email:
mrath(@,ci.miami.fl.us. This RFQ is subject to the City's "Cone of Silence" in accordance
with Section 18-74 of the City's Ordinance No. 12271.
1.5. Cone of Silence
Pursuant to Section 18-74 of the City of Miami Ordinance No. 12271, a "Cone of Silence"
is imposed upon each RFP, RFQ, RFLI, or lFB after advertisement and terminates at the
time the City Manager issues a written recommendation to the Miami City Commission.
The Cone of Silence shall be applicable only to Contracts for the provision of goods and
services and for public works or city improvements for amounts greater than $200,000.
The Cone of Silence prohibits any communication regarding RFPs, RFQs, RFLIs or IFBs
(bids) between, among others:
Potential vendors, service providers, bidders, lobbyists or consultants and the
City's professional staff including, but not limited to, the City Manager and the City
Manager's staff, the Mayor, City Commissioners, or their respective staffs;
City of Miami, Florida
RFQ #02-03-163
• potential vendors, service providers, bidders, lobbyist or consultants, any member
of the City's professional staff, City Department Directors or their respective staffs
and any member of the respective selection/evaluation committee
The provision does not apply to, among other communications:
• oral communications with the City purchasing staff regarding Minority/Women
Business Enterprise (M/WBE) and local vendor outreach programs, provided the
communication is limited strictly to matters of process or procedure already
contained in the solicitation document;
• the provisions of the Cone of Silence do not apply to oral communications at duly
noticed site visits/inspections, pre -proposal or pre-bid conferences, oral
presentations before selection/evaluation committees, contract negotiations during
any duly noticed public meeting, or public presentations made to the Miami City
Commission during a duly noticed public meeting; or
• communications in writing or by email at any time with any City employee, official
or member of the City Commission unless specifically prohibited by the applicable
RFP, RFQ or bid documents.
• communications in connection with the collection of industry comments or the
performance of market research regarding a particular RFP, RFQ, RFLI OR IFB by
City Purchasing staff.
Proposers or bidders must file a copy of any written communications with the Office of
the City Clerk, which shall be made available to any person upon request. The City
shall respond in writing and file a copy with the Office of the City Clerk, which shall be
made available to any person upon request. Written communications may be in the
form of e-mail, with a copy to the Office of the City Clerk at JCerrato(a)ci.miami.fl.us
In addition to any other penalties provided by law, violation of the Cone of Silence by any
proposer or bidder shall render any award voidable. A violation by a particular Bidder,
Proposer, Offeror, Respondent, Lobbyist or Consultant shall subject same to potential
debarment pursuant to the City Code. Any person having personal knowledge of a
violation of these provisions shall report such violation to the State Attorney and/or may
file a complaint with the Ethics Commission. Proposers or bidders should reference
Section 18-74 of the City of Miami Code for further clarification.
This language is only a summary of the key provisions of the Cone of Silence. Please
review City of Miami Ordinance No. 12271 for a complete and thorough description of the
Cone of Silence. You may contact the City Clerk at 305-250-5360, to obtain a copy of
same.
1.6. Additional Information or Clarification
Requests for additional information or clarifications must be made in writing and received
by the Senior Buyer specified on the cover sheet of this RFQ, in accordance with the
deadline for receipt of questions specified in the RFQ (see Section 1.4) and the Cone of
4
City of Miami, Florida RFQ #02-03-163
Silence (see Section 1.5). The request must contain the RFQ number and title,
Proposer's name, name of Proposer's contact person, address, phone number, and
facsimile number.
Electronic facsimile requesting additional information will be received by the Sr, Buyer for
this RFQ at the fax number specified on the cover sheet of this RFQ. Facsimiles must
have a cover sheet which includes, at a minimum, the Proposer's name, name of
Proposer's contact person, address, number of pages transmitted, phone number,
facsimile number, and RFQ number and title.
The City will issue responses to inquiries and any other corrections or amendments it
deems necessary in written addenda issued prior to the Proposal Submission Date.
Proposers should not rely on any representations, statements or explanations other than
those made in this RFQ or in any written addendum to this RFQ. Where there appears to
be conflict between the RFQ and any addenda issued, the last addendum issued shall
prevail.
1.7. Award of Contract
A Contract (the "Contract" or Agreement") will be awarded to the pre -qualified Proposer(s)
by the City Commission based upon the minimum qualification requirements reflected
herein. The City reserves the right to execute or not execute, as applicable, a Contract
with the pre -qualified Proposer(s) that is determined to be in the City's best interests.
Such contracts will be furnished by the City, will contain certain terms as are in the City's
best interests, and may be executed on a project by project basis.
1.8. Contract Execution
Contract will be negotiated and executed between the Successful Proposer(s) and the
City.
1.9. Unauthorized Work
The Successful Proposer(s) shall not begin work until a City Purchase Order is received.
The Purchase Order(s) shall specify the price and period of time allotted for the
completion of the work.
1.10. Instructions
Careful attention must be given to all requested items contained in this RFQ. Proposers are
invited to submit Responses in accordance with the requirements of this RFQ. PLEASE
READ THE ENTIRE SOLICITATION BEFORE SUBMITTING A PROPOSAL. Proposers
shall make the necessary entry in all blanks provided for the responses.
The entire set of documents constitutes the RFQ. The Proposer must return these
documents with all information necessary for the City to properly analyze Proposer's
response in total and in the same order in which it was issued. Proposer's notes, exceptions,
and comments may be rendered on an attachment, provided the same format of this RFQ
text is followed. All Responses shall be returned in a sealed envelope or package with the
RFQ number and opening date clearly noted on the outside of the envelope.
City of Miami, Florida RFQ #02-03-163
Proposers must provide a response to each requirement of the RFQ. Responses should be
prepared in a concise manner with an emphasis on completeness and clarity.
1.11. Changes /Alterations
Proposer may change or withdraw a Proposal at any time prior to Proposal submission
deadline; however, no oral modifications will be allowed. Written modifications shall not be
allowed following the proposal deadline.
1.12. Sub -Contractors) or Sub-Consultant(s)
A Sub -Consultant, herein known as Sub-Contractor(s) is an individual or firm contracted
by the Proposer or Proposer's firm to assist in the performance of services required under
this RFQ. A Sub -Contractor shall be paid through Proposer or Proposer's firm and not
paid directly by the City. Sub -Contractors are allowed by the City in the performance of
the services delineated within this RFQ. Proposer must clearly reflect in its Proposal the
major Sub -Contractors to be utilized in the performance of required services. The City
retains the right to accept or reject any Sub -Contractors proposed in the response of
Successful Proposer(s) or prior to contract execution. Any and all liabilities regarding the
use of a Sub -Contractor shall be borne solely by the Successful Proposer(s) and
insurance for each Sub -Contractors must be maintained in good standing and approved
by the City throughout the duration of the Contract. Neither Successful Proposer(s) nor
any of its Sub -Contractors are considered to be employees or agents of the City. Failure
to list all Sub -Contractors and provide the required information may disqualify any
proposed Sub -Contractors from performing work under this RFQ.
Proposers shall include in their Responses the requested Sub -Contractor information and
include all relevant information required of the Proposer. In addition, within five (5)
working days after the identification of the award to the Successful Proposer(s), the
Proposer shall provide a list confirming the Sub -Contractors that the Successful
Proposer(s) intends to utilize in the Contract, if applicable. The list shall include, at a
minimum, the name, location of the place of business for each Sub -Contractor, the
services Sub -Contractor will provide relative to any contract that may result from this
RFQ, any applicable licenses, references, ownership, and other information required of
Proposer.
1.13. Discrepancies, Errors, and Omissions
Any discrepancies, errors, or ambiguities in the RFQ or addenda (if any) should be reported
in writing to the City's Purchasing Department. Should it be necessary, a written addendum
will be incorporated to the RFQ. The City will NOT be responsible for any oral instructions,
clarifications, or other communications.
1.14. Disqualification
The City reserves the right to disqualify Responses before or after the submission date,
upon evidence of collusion with intent to defraud or other illegal practices on the part of
the Proposer. It also reserves the right to waive any immaterial defect or informality in any
Responses; to reject any or all Responses in whole or in part, or to reissue a Request for
Responses.
City of Miami, Florida RFQ #02-03-163
1.15. Responses/Proposal Receipt
Sealed Responses will be accepted in accordance with the instructions detailed on the
cover of this RFQ. After that date and time, Responses will not be accepted. The Proposer
shall filo all documents necessary to support its Proposal and shall include them with its
Proposal. Proposers shall be responsible for the actual delivery of Responses during
business hours to the exact address indicated on the cover and in the RFQ. Responses that
are not received by the CITY CLERK'S OFFICE by the deadline established in the RFQ
shall not be accepted or considered by the City.
1.16. Capital Expenditures
The Successful Proposer(s) understands that any capital expenditures that the
Successful Proposer(s) makes, in order to perform the services required by the City in
this RFQ, is a business risk which the Successful Proposer(s) may include in its proposed
price. The City, however, is not and shall not pay or reimburse any capital expenditures or
any other expenses, incurred by any Proposer in anticipation of a Contract award nor to
maintain the approved status of the Successful Proposer(s) if a Contract is awarded.
City of Miami, Florida
SECTION II
2.0 RFQ SCOPE OF SERVICES
RFQ #02-03-163
2.1 Background
The City is seeking the services of Architectural, Engineering, Landscape Architectural,
etc. firms to provide professional services that may include planning, programming,
production of plans, specifications, bidding/construction documents, estimates, and
construction administration/ management services for the specific projects identified
herein. Interested firms and consultants for related services may also apply to provide
professional services over a two (2) year period for miscellaneous projects under $1
million in construction cost and under $50,000 in study activities.
2.2 Scope of Work
The selected firm(s) will be responsible for reviewing existing Miami -Dade County, City of
Miami pertinent Codes, Resolutions and Ordinances and State of Florida Building Codes
and for incorporating the above data into complete construction documents including final
construction plans (working drawings), technical specifications, construction estimates,
and related bid documents necessary for the bidding and construction of the projects.
The selected firm(s) will be responsible for obtaining all Federal, State and local permits
or approvals (including Miami -Dade Water and Sewer, DERM, Environmental, HRS
approvals) and all Building permits necessary for the construction of the projects, and
firms may also be required to provide consulting services to the City on various matters
which do not result in drawings, specifications or construction documents.
2.3 PROCESS OF CONCEPTUAL DESIGNS AND CONTRACT ADMINISTRATION
Required designs will be developed with the input of City of Miami staff, the various City
Boards and Committees, as well as area residents and other interested individuals and
groups. The time for these activities shall be included in the selected firms proposals to
the City.
2.4 Separate Proposals Each Project
All Projects will be administered through the Department of Capital Improvements.
Respondents shall submit and clearly indicate individual proposals for one or more
projects as outlined in this Section and any award shall not be limited to one (1) project.
Each project will be evaluated independently. Firms applying to provide professional
services for miscellaneous projects will be evaluated independently in their area of
professional expertise based on the quality of the staff and the experience of the firm on
related projects.
City of Miami, Florida
PROJECT NO.1
ORANGE BOWL STADIUM — STRUCTURAL REMEDIATION
RFQ #02-03-163
TYPE OF TEAM DESIRED:
The design team should be headed by a structural engineering firm with structural steel
stadium experience. The design team should have experience with the inspection,
remediation and the prevention of corrosion of steel structures in a subtropical coastal
environment. The structural design team should also have experience in joining an
architectural team with mechanical and electrical engineers in providing renovations,
alterations and related improvements for upgrading an existing stadium.
PROJECT DESCRIPTION:
The City of Miami Orange Bowl stadium (1501 NW 3rd Street) is an older structural steel
framed stadium subject to the corrosive effects of salt from wind and rain. It needs
constant inspection and remedial repairs in order to maintain its structural integrity. In
recent years the City has been spending approximately $1.5 to $2.0 million annually in
structural and related repairs to the stadium and to make improvements. In the
Homeland Defense Neighborhood Bonds approved by the voters, the City has budgeted
$16.0 million for Orange Bowl Stadium Improvements.
The work to be performed under a contract with the City for structural remediation
includes annual structural inspection of the stadium, a report of stadium condition,
program for repairs and remedial work, construction documents (drawing & specifications)
and field supervision of the contractors work.
Currently underway is a feasibility study for proposed Stadium improvements to be
funded by above reference Bond funds. This work will require a complete
architecture/engineering design team. The structural engineering firm may be part of this
team.
The work to be performed, under a separate contract with the City for future Stadium
renovations and Improvements, will be to provide conceptual designs, prepare
construction documents for bidding and award, to provide construction estimates, to
assist with bidding of the project, and to inspect and administer the construction contract,
working closely with the CIP staff.
0
City of Miami, Florida
PROJECT NO.2
RFQ #02-03-163
VIRRICK PARK COMMUNITY CENTER — LIBRARY AND CLASSROOM ADDITION
TYPE OF TEAM DESIRED
The design team should be headed by an architectural firm with considerable parks and
public facilities and library experience, The team shall include a structural engineer,
mechanical (plumbing, HVAC, fire protection) engineers and an electrical engineer.
PROJECT DESCRIPTION
The Virrick Park Community Center (3580 Day Avenue) is a multipurpose park building
which consists of a gymnasium with a stage at one end and a teen room at the other end.
The building was designed to have a second phase addition of classrooms and a small
public library. The architecture of the building is unique. One project requirement is to
have the new addition of a compatible design to match the existing architecture. The
proposed program consists of a public library, a computer classroom, a classroom/crafts
room, a music practice room, and additional restrooms. The project has a construction
budget of $1.3 million.
The work to be performed under a contract with the City consists of conceptual design,
construction documents (plans and specifications) for the approved design, assist with the
bidding of the project, inspect the construction, and administer the construction contract.
The construction documents are to be coordinated with the existing site, building and
utilities.
City of Miami, Florida
PROJECT NO. 3
DINNER KEY MARINA — REPAIRS AND IMPROVEMENTS
RFQ #02-03-163
TYPE OF TEAM DESIRED:
The design team should be headed by a professional civil engineer with considerable
marina and environmental permitting experience. The team shall include an expert
consultant in the operation and economics of marina facilities. The civil engineer shall
join with architects, mechanical and electrical engineers to provide improvements to the
marina facilities as the City's program requires.
PROJECT DESCRIPTION:
In 1988, the original Dinner Key Marina (3400 Pan American Drive) was re -opened after
being totally reconstructed and the number of boat slips had been increased to 580. The
Marina had to be repaired after Hurricane Andrew and this work was completed in 1993.
The main piers are of a pre -stressed concrete construction. The finger piers and piles
(mooring, fender and fingers) are of a wood construction 10 to 15 years old.
The work to be performed under a contract with the City consists of a complete inspection
of the Marina and replacement of deteriorated existing wood piles and repairs of concrete
piers and finger piers where necessary. The inspection shall include bathymetric
investigating of the Marina bay bottom and where the bay bottom is silted upward, the
Marina shall be dredged to proper water depths for the boats.
A report of the Marina condition shall be prepared with a program for repairs and remedial
work. The scope of work for this project includes construction documents (drawings and
specifications), required environmental permits, bidding the project and field inspections
and administration of the contractors' work.
The inspection and report on the existing Marina shall include recommendations for
upgrading the facility. Some of the desired improvements are new pier gates with
electronic key locks, security camera system, improved and expanded restrooms,
showers and laundry facilities. Other improvements include a second floor for the dock
master's office and a marina clubhouse including restrooms, showers, lockers, exercise
room and lounge, possibly in the City Hall basement area. There is a marina fueling
facility under design and the new work and improvements shall be coordinated with this
fueling facility.
City of Miami, Florida
PROJECT NO. 4
FIRE STATION No. 11
RFQ #02-03-963
TYPE OF TEAM DESIRED:
The design team should be headed by an architectural firm with experience in the design
of Fire and Rescue Stations or similar facilities. The team should include but is not limited
to, a civil engineer, structural engineer, mechanical (plumbing, HVAC, fire protection)
engineers and electrical engineers.
PROJECT DESCRIPTION:
Fire Station No. 11 (5920 W. Flagler Street) is an older existing building that has had
several renovations and additions in the past. The Fire and Rescue Department wants to
replace the existing fire station with a new state-of-the-art facility that will also be a
prototype for several other fire stations they are planning to build. The project has a
budget of approximately $2.0 million for design and construction under the City's
Homeland Defense/Neighborhood Improvement Bond (HD/NIB) program.
The work to be performed under a contract with the City consists of conceptual design,
construction documents (plans and specifications), bidding of the project (through the
City), inspection of the construction, and administering of the construction contract. The
design of this fire station is intended to be a prototype for several other fire stations
planned to be built under the HD/NIB Program. Future fire stations will be built by using
the prototype building construction plans with a new site plan for each location. The
architect selected for the project shall be prepared to negotiate a fee for the prototype
design and construction plans as well as a fee for the re -use of these plans with a new
site plan, as appropriate.
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City of Miami, Florida
PROJECT NO. 5
STORM WATER SEWER/ ROAD IMPROVEMENT/
DREDGING PROJECTS
RFQ #02-03-163
TYPE OF TEAM DESIRED:
The design team should be headed by a Civil Engineering firm with experience in storm
sewer and drainage experience and with roadway improvement and waterway dredging
experience.
PROJECT DESCRIPTION:
The City of Miami has numerous flood prone areas in neighborhoods throughout the City.
(The locations of specific flood prone areas targeted for improvements can be provided by
the CIP Dept.) There will be individual large projects or groups of smaller projects to be
designed under contract with the City. Design teams are needed to provide designs,
construction documents, obtain permits and perform construction administration on
individual projects to remediate flooding in those areas. The design work includes but is
not limited to, ex -filtration trenches, storm water pumping stations, and related storm
sewer manholes, catch basins, curb and gutter, sidewalks and street improvements. The
work may also include traffic studies and traffic calming devices, dredging of canals and
shoreline stabilization. There is funding from Storm Water Utility Funds, FEMA, and from
City bond funds for these projects.
The work to be performed under a contract with the City consists of surveying,
geotechnical and drainage studies, preliminary engineering design; construction
documents (drawings and specifications), preparation of bid documents, assisting with the
bidding, inspection of the work, and administering the construction contract.
The projects include but are not limited to the following:
Avalon Storm Sewers Ph III
Garden Storm Sewers
Auburn Storm Sewers Ph I and II
Glenroyal Storm Sewers
Auburn Storm Sewers Ph III
Kinloch Storm Sewers
Belle Meade Storm Sewers Ph I
Lawnview Storm Sewers
Citywide Local Drainage Project
Liberty Storm Sewers
Englewood Storm Sewers Ph III
Little River Storm Sewer Retrofitting Ph II
Fairlawn Storm Sewers Ph III
Northwest Storm Sewers
Fairway Storm Sewers
NW 71 Street Trunk Main Storm Sewer
Projects may be awarded to more than one consultant.
1;
City of Miami, Florida
PROJECT NO. 6
WATSON ISLAND DEVELOPMENT
INFRASTRUCTURE DESIGN & COORDINATION
RFQ #02-03-163
TYPE OF TEAM DESIRED:
The consulting team should be headed by a civil engineering firm with experience in the
planning, engineering, construction, and administration of land development projects.
Consulting services are required from a civil engineer with support from a land planner
and surveyor, who can research, master plan and design interconnected utilities and
infrastructure, manage and coordinate construction, and provide permit assistance for
several different development projects on Watson Island. The site utilities include water,
electric, gas, telephone, sanitary sewers and storm drainage systems. The infrastructure
primarily consists of interior circulation roads and connections to access ramps from 1-
395. The various developments are described below.
The civil engineer will work independently, but in close interaction with City staff, the
City's tenants, lessees, design professionals, and contractors hired by the City and
others. Experience requirements include subsurface utility research and design, road
design, local zoning and permitting, drainage calculations for site development, and
construction management. Infrastructure design experience is required. Strong written
and oral communication skills, and computer skills, including CAD, are highly desired.
Activities shall include but are not limited to:
• Coordination of utilities and infrastructure improvements
• Coordination of construction staging for multiple projects
• Design & supervise construction of specified interior circulation roads
• Review and comment on requests from developers for variances, etc.
• Review and comment on conceptual and construction plans
• Coordination of quality assurance exercises to ensure that surveys, lease
boundaries, civil engineering, etc. for various projects are compatible
PROJECT DESCRIPTION:
There will be 2 to 3 projects under construction at all times during the next 5 to 7 years on
Watson Island. Currently, the Parrot Jungle and Miami Children's Museum are under
construction. Within the next month, two parking facilities and a Japanese Garden will be
under construction. The Visitor and Aviation Center will break ground in the next 6
months. Island Gardens, a mixed-use development with hotels, retail and a marina, are
expected to follow. All of the projects on Watson Island are considered public-private
ventures between a developer and the City. The civil engineer will be the City's project
representative in the coordination of the above projects.
I
City of Miami, Florida RFQ #02-03-163
PROJECT NO. 7
ARCHITECTURAL, ENGINEERING, LANDSCAPE ARCHITECTURAL AND
SURVEYING SERVICES FOR MISCELLANEOUS CONTINUING SERVICE
CONTRACTS FOR CONSTRUCTION PROJECTS UNDER $1,000,000 AND
STUDY ACTIVITIES UNDER $50,000 (2003-2005)
BACKGROUND AND GENERAL INFORMATION:
In November 2001, City of Miami voters approved a $255 million Homeland
Defense/Neighborhood Improvement Bond program for various improvements throughout
the City. The program is planned to be completed over a 10 year period. There are over
400 proposed projects that have been identified. The City is outsourcing the planning,
design and preparation of construction documents and related work, to professional firms
licensed in the State of Florida.
Many of these Homeland Defense/Neighborhood Improvement Bond projects, Safe
Neighborhood Parks Bond projects, and City funded capital projects have been assigned
to architectural and engineering consulting firms that were previously selected for various
projects. Many of the consultants reached their contract limit on fees or their contracts
will soon expire. The City of Miami needs to conduct another selection process under
Florida Statute 287.055 (Consultants Competitive Negotiations Act) to engage new
consultants in specific disciplines of consulting as indicated herein.
Miscellaneous Projects are limited to projects under $1 million in construction costs and
$50,000 for study activities. The City has limited or may limit the maximum cumulative
fee amounts paid for each category of consulting work. The professional services
contract for miscellaneous projects will be for a two (2) year period with an option to
renew for one (1) additional year for projects underway. The contract will continue until
the assigned projects are completed or terminated by the City.
The following is a list of the Professional Services categories for which the City is seeking
consultants:
ADA Compliance Consulting
Assessing City facilities and plans for compliance.
2. Mechanical Engineering (HVAC, plumbing, fire sprinkler) -
Consulting services, including reports, energy calculations, studies, plans & specs,
estimating, and inspections. Expertise and experience in air conditioning, plumbing, water
& sewer, fire sprinkler improvements and conduct plans processing through WASD,
DERM, HRS and related permitting.
3. Architecture
Provide drawings and specification for additions, renovations, and projects under $1
million construction cost.
4. Landscape Architecture
Provide drawings and specification for landscaping projects under $1 million construction
cost.
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City of Miami, Florida
RFQ #02-03-963
Environmental / Coastal Engineering
Apply process and obtain permits from various environmental regulatory agencies, i.e.
DERM, DEP and COE for City projects. Provide the designs and construction documents
for environmental and marine projects.
6. Civil Engineering
Provide designs, construction plans and specifications for site improvements for City
facilities and for improvements in the public right-of-way.
7. Specifications Consultant
Improvements to the City's construction documents and provide technical assistance with
specifications.
8. Construction Cost Estimate Consultant
Provide preliminary cost estimates of proposed projects and estimating consulting on
construction plans and specs for projects under design.
9. Roofing Consultant
Assess condition of existing City facility roofs, inspections, roof tests (moisture, pull-out,
asbestos materials), and prepare roofing system, re -roofing recommendations & specs.
10. Electrical Engineering
Provide electrical consulting services including reports, plans & specs for improvements to
City facilities and public right-of-way. Expertise and experience in all electrical disciplines.
11. Structural Engineering
Provide consulting services, including structural assessments, reports, plans & specs, cost
estimating and "threshold" or special inspections for City properties.
12. Surveying
Provide boundary and topographical surveys of City properties and adjacent public right-
of-way as needed for capital improvement projects.
13. Transportation Consulting
Consulting services, including reports, studies, coordination with community organizations,
construction plans & specs, estimating and project management. Expertise and
experience in traffic engineering, transportation planning, street and highway design, traffic
calming design, transit planning, general engineering, coordination with the County Traffic
Director, and planning capabilities.
14. Planning/Urban Design
The work is defined as the town planning and urban design of neighborhoods with an
emphasis on new urbanist principles and the public process. Services include the design
of master plans, housing prototypes and regulations that emphasize human scale, historic
context, public open spaces and the pedestrian realm for neighborhoods in the City of
Miami.
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City of Miami, Florida RFQ #02-03-163
3.0. RFQ GENERAL CONDITIONS
3.1. Acceptance/Rejection
The City reserves the right to accept or reject any or all Responses or to select the
Proposer(s) that, in the opinion of the City, will be in the best interest of and/or the most
advantageous to the City. The City also reserves the right to reject the Response of any
Proposer(s) who has previously failed to properly perform under the terms and conditions
of a contract, to deliver on time contracts of a similar nature, and who is not in a position
to perform the requirements defined in this RFQ. The City reserves the right to waive any
irregularities and technicalities and may, at its discretion, withdraw and/or re -advertise the
RFQ.
3.2. City Not Liable for Delays
It is further expressly agreed that in no event shall the City be liable for, or responsible to,
the Consultant, any sub -consultant, or to any other person for, or on account of, any
stoppages or delay in the work herein provided for by injunction or other legal or equitable
proceedings or on account of any delay for any cause over which the City has no control.
The agreement will include a no damage for delay clause.
3.3. Contract Award and City's Rights
The City reserves the right to accept or reject any or all responses to this RFQ, waive
informalities, and request re -bids on the services specified in the RFQ.
3.4. Cost Incurred By Proposers
All expenses involved with the preparation and submission of Responses to the City, or
any work performed in connection therewith shall be borne by the Proposer(s).
3.5. Legal Requirements
This RFQ is subject to all applicable federal, state, county and local laws, ordinances,
rules and regulations that in any manner affect any and all of the services covered herein.
Lack of knowledge by the Proposer shall in no way be cause for relief from responsibility.
3.6. Minority / Women Business Enterprise (M/WBE) Program
Ordinance No. 10062, as amended, entitled the Minority and Women Business Affairs
and Procurement Ordinance of the City of Miami, Florida sets forth "..... a goal of
awarding at least 51 percent of the City's total annual dollar volume of all expenditures for
all goods and services, to Black, Hispanic and Women minority business enterprises on
an equal basis." A minority business enterprise is defined as a business firm "...in which
at least 51 percent of said enterprise is owned by Blacks, Hispanics, or Women and
whose management and daily business operations are controlled by one or more Blacks,
Hispanics or Women." To achieve the goal established by Ordinance 10062, vendors
doing business with the City are encouraged to include minority firms as participants in
their Responses.
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City of Miami, Florida
RFQ #02-03-163
3.7. Local Preference
Local preference regarding this RFQ will be considered during the evaluation process for
the provision of a specific service(s).
3.8. Non -Appropriation of Funds
In the event no funds or insufficient funds are appropriated and budgeted or funding is
otherwise unavailable in any fiscal period for payments due under the Contract, then the
City, upon written notice to the Consultant or his/her assignee of such occurrence, shall
have the unqualified right to terminate the Contract without any penalty or expense to the
City. No guarantee, warranty or representation is made that any particular or any
project(s)
Will be awarded to any firm(s).
3.9. Occupational License Requirement
Any Proposer with a business location in the City, who submits a Proposal under this
RFQ, shall meet the City's Occupational License Tax requirements in accordance with
Chapter 31.1, Article I of the City of Miami Charter. Proposers with a business location
outside the City of Miami shall meet their local Occupational License Tax requirements. A
copy of the license must be submitted with the Proposal; however, the City may at its sole
option and in its best interest allow the Proposer to supply the license to the City during
the evaluation period, but prior to award.
3.10. Payment
Payments to the Successful Proposer(s) shall be made in arrears, and based on work
performed to the satisfaction of the City. No advance payments will be made at any time.
Payment shall be made after delivery, within 45 days of receipt of an invoice for
services/goods and pursuant to Florida Statute 218.74 (Florida's Prompt Payment
Act) and other applicable laws.
3.11. One Proposal
Only one (1) Proposal from an individual, firm, partnership, corporation or joint venture will
be considered in response to this RFQ for each project and/or for each discipline for
miscellaneous projects.
3.12. Minimum Qualification Requirements
Each firm interested in responding to this Request for Qualifications must provide the
information on the firm's qualifications and experience, qualifications of the project team,
Project Manager's experience, and previous similar projects. See Section 5.0
"Instructions for Submitting a Response: (Submission Requirements). Submittals that
do not respond completely to all requirements may be considered non-responsive
and eliminated from the process.
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City of Miami, Florida RFQ #02-03-163
3.13. Proposer Registration
It is the policy of the City that all prospective Proposers complete a "Vendor Application"
indicating the commodities/services which the Proposer can regularly supply to the City
for inclusion on the City's Proposer/bidder's list. Should a prospective Proposer not be
currently listed on the City's Proposer/bidder's list, a Vendor Application will be enclosed
with the RFQ package. Proposers who have already submitted an application and
secured a Vendor number from the City are not required to submit a new Vendor
application. For any questions, contact the Vendor Registration Section at (305) 416-
1913.
3.14. Public Entity Crimes
A person or affiliate who has been placed on the convicted Proposer list following a
conviction for a public entity crime may not submit a proposal on a contract to provide any
goods or services to a public entity, may not submit a Response on a contract with a
public entity for the construction or repair of a public building or public work's project, may
not submit a response on a lease of real property to a public entity, may not be awarded
or perform work as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any public entity in excess of
the threshold amount provided in Section 287.017 of Florida Statutes for Category Two
for a period of 36 months from the date of being placed on the convicted Bidder /
Proposer list.
3.15. Resolution of Protests
Any actual or prospective contractual party who feels aggrieved in connection with the
solicitation or award of a contract may protest in writing to the Director of
Purchasing/Chief Procurement Officer who shall have the authority, subject to the
approval of the City Manager and the City Attorney, to settle and resolve a protest with
final approval by the City Commission. Bidders are alerted to Section 18-103 of the City's
Ordinance No. 12271 describing the protest ' procedures. Protests failing to meet the
requirements for filing shall NOT be accepted. Failure of a party to timely file shall
constitute a forfeiture of such party's right to file a protest. NO EXCEPTIONS.
3.16. Review of Responses for Responsiveness
Each Proposal will be reviewed to determine if it is responsive to the submission
requirements outlined in the RFQ. A "responsive" Proposal is one which follows the
requirements of the RFQ, includes all documentation, is submitted in the format outlined
in the RFQ, is of timely submission, and has appropriate signatures as required on each
document. Failure to comply with these requirements may deem a Proposal non-
responsive. A responsible Proposer is one that has the capability in all respects to fully
perform the requirements set forth in the Proposal, and that has the integrity and
reliability, which will assume good faith performance.
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City of Miami, Florida
RFQ #02-03-163
3.17. Sales Tax
The City is State Sales Tax exempt. Notwithstanding, Proposers should be aware of the
fact that all materials and supplies which are purchased by the Proposer for the
completion of the contract is subject to the Florida State Sales Tax in accordance with
Section 212.08 Florida Statutes as amended and all amendments thereto and shall be
paid solely by the Proposer.
3.18. First -source Hiring Agreements.
(a) The commission approves implementation of the first -source hiring agreement
policy and requires as a condition precedent to the execution of service contracts for
facilities, services, and/or receipt of grants and loans, for projects of a nature that create
new jobs, the successful negotiation of first -source hiring agreements between the
organization or individual receiving said contract and the authorized representative unless
such an agreement is found infeasible by the city manager and such finding approved by
the city commission at a public hearing.
(b) For the purpose of this section, the following terms, phrases, words and their
derivations shall have the following meanings:
Authorized representative means the Private Industry Council of South
Florida/South Florida Employment and Training Consortium, or its successor as
local recipient of federal and state training and employment funds.
Facilities means all publicly financed projects, including but without limitation,
unified development projects, municipal public works, and municipal improvements
to the extent they are financed through public money services or the use of publicly
owned property.
Grants and loans means, without limitation, urban development action grants
(UDAG), economic development agency construction loans, loans from Miami
Capital Development, Incorporated, and all federal and state grants administered
by the city.
Service contracts means contracts for the procurement of services by the City
which include professional services.
Services include, without limitation, public works improvements, facilities,
professional services, commodities, supplies, materials and equipment.
(c) The authorized representative shall negotiate each first -source hiring agreement.
(d) The primary beneficiaries of the first -source hiring agreement shall be participants
of the City training and employment programs, and other residents of the City.
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City of Miami, Florida RFQ #02-03-163
3.19 Employees are Responsibility of Successful Proposer(s)
All employees of the Successful Proposer(s) shall be considered to be, at all times, the
sole employees of the Successful Proposer(s) under its sole direction and not an
employee or agent of the City. The Successful Proposer(s) shall supply competent and
physically capable employees. The City may require the Successful Proposer(s) to
remove an employee the City deems careless, incompetent, insubordinate or otherwise
objectionable and whose continued employment under this contract is not in the best
interest of the City. Each employee shall have and wear proper identification.
All the services required herein shall be performed by the Successful Proposer(s), and all
personnel engaged in performing the services shall be fully qualified to perform such
services.
All personnel of the Successful Proposer(s) must be covered by Workers Compensation,
unemployment compensation and liability insurance, a copy of which is to be provided to
the City. No personnel of the Successful Proposer may receive any City employment
benefit.
3.20. Use of Name
The City is not engaged in research for advertising, sales promotion, or other publicity
purposes. No advertising, sales promotion or other publicity materials containing
information obtained from this Proposal are to be mentioned, or imply the name of the
City, without prior express written permission of the City Manager or the City Commission.
3.21. Collusion
The Proposer, by submitting a Proposal, certifies that its Proposal is made without
previous understanding, agreement or connection either with any person, firm, or
corporation submitting a Proposal for the same services, or with the City's Purchasing
Department or initiating Department. The Proposer certifies that its Proposal is fair,
without control, collusion, fraud, or other illegal action. The Proposer further certifies that it
is in compliance with the conflict of interest and code of ethics laws. The City will
investigate all situations where collusion may have occurred and the City reserves the
right to reject any and all Responses where collusion may have occurred.
3.22 Ownership of Documents
Proposer understands and agrees that any information, document, report or any other
material whatsoever which is given by the City to Successful Proposer(s) or which is other
wise obtained or prepared by Successful Proposer(s) pursuant to or under the terms of
the RFQ is and shall at all times remain the property of the City. Successful Proposer(s)
agrees not to use any such information, document, report or material for any other
purpose whatsoever without the written consent of the City, which may be withheld or
conditioned by the City in its sole discretion.
3.23 Unauthorized Work
Neither the qualified Proposer(s) nor any of his/her employees shall perform any work
unless duly authorized by the Contract Administrator or his designated representative.
The qualified Proposer(s) shall not be paid for any work performed outside the scope of
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City of Miami, Florida
RFQ #02-03-163
the contract or any work performed by an employee not otherwise previously authorized.
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City of Miami, Florida RFQ #02-03-163
4.0. SPECIAL CONDITIONS OF PROPOSED CONTRACT(S)
4.1. Authorization
Upon authorization of the City Commission (if required) the City Manager or his
authorized designee shall negotiate all aspects of the Contract with the Successful
Proposer(s). The City Attorney's Office will provide assistance to the City Manager or his
designee during the negotiation of the Contract and must approve the Contract as to legal
form and correctness prior to the City Commission's authorization (if required) for the
execution of the Contract by the City Manager. The Contract shall comply with all
applicable laws, City Charter, and code provisions. The contract shall include certain
clauses which will safeguard the interests of the City including, without limitations,
cancellation for convenience, hold harmless/indemnity, no damages for delay and no
adverse interest to the City clauses.
4.2. General
The Contract shall address, but not be limited to, the following terms and conditions:
4.2.1. AMENDMENTS TO THE CONTRACT(S)
The City Manager shall have sole authority to amend the Contract on
behalf of the City.
4.2.2. ASSIGNMENT OF CONTRACT
The Successful Proposer(s) shall not assign any portions thereof, or any
part of his/her operations, without written permission granted by the City
through the City Manager, in the City's sole discretion.
4.2.3. COMPLIANCE WITH ORDERS AND LAWS AND CANCELLATION
The Successful Proposer(s) shall comply with all local, state, and federal
directives, ordinances, rules, orders, and laws as applicable to this RFQ. Non-
compliance with all local, state, and federal directives, orders, and laws may be
considered grounds for termination of Contract.
4.2.4. CONFLICT OF INTEREST
If any individual member of a proposing team, or an employee of a proposing
team/firm, or an immediate family member of the same is also a member of any
board, commission, or agency of the City, that individual is subject to the conflict of
interest provisions of the City Code, Section 2-611.
The Code states that no City officer, official, employee or board, commission or
agency member, or a spouse, son, daughter, parent, brother or sister of such
person, shall enter into any contract, transact any business with the City, or appear
in representation of a third party before the City Commission. This prohibition may
be waived in certain instances by the affirmative vote of 4/5 of the City
Commission, after a public hearing, but is otherwise strictly enforced and remains
effective for two years subsequent to a person's departure from City employment
or board, commission or agency membership.
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City of Miami, Florida
RFQ #02-03-163
This prohibition does not preclude any person to whom it applies from submitting a
Proposal. However, there is no guarantee or assurance that such person will be
able to obtain the necessary waiver from the City, even if such person were the
Successful Proposer(s).
A letter indicating a conflict of interest for each individual to whom it applies shall
accompany the submission package. The letter must contain the name of the
individual who has the conflict; the relative(s), office, type of employment or other
situation which may create the conflict; the board on which the individual is or has
served; and the dates of service.
4.3. CONTRACT ADMINISTRATOR
The Contract Administrator for the Contract shall be:
Name Allan I. Poms, Chief Architect
or His Designee
Department Department of Capital Improvement Projects
Address 444 S.W. 2nd Avenue, 8th Floor
Miami, Florida 33130
4.4. CONTRACT / PROJECT MANAGER
For each service proposed, Proposer shall include the name and telephone, and/or
beeper number of the firm's intended City's Project Manager. In the event the Contract is
awarded to Proposer, the City's Project Manager, designated by Successful Proposer(s),
shall be available at one of these contact numbers on a daily basis during at least regular
business hours, Monday through Friday, for purposes of addressing complaints and
receiving information as to Contract performance. Should the Project Manager deemed
acceptable by the City leave the Successful Proposer(s)'s firm for any reason, the City
reserves the right to accept or reject any other proposed Project Manager.
4.5. INDEMNIFICATION
The Successful Proposer(s) shall agree to indemnify, defend and hold harmless the City
and its officials, employees and agents (collectively referred to as "Indemnities") and each
of them from and against all losses, costs, penalties, fines, damages, claims, expenses
(including attorney's fees), liabilities (collectively referred to as "Liabilities") by reason of
any injury to or death of any person or damage to or destruction or loss of any property
arising out of, resulting from, or in connection with (i) the performance or non-
performance of the services contemplated by the Contract which is or is alleged to be
directly or indirectly caused, in whole or in part, by any act, omission, default or
negligence (whether active or passive) of the Indemnities, or any of them or (ii) the failure
of the Successful Proposer(s) to comply with any of the requirements specified within the
Contract, or the failure of the Successful Proposer(s) to conform to statutes, ordinances,
or other regulations or requirements of any governmental authority, federal or state, in
connection with the performance under the Contract. Successful Proposer(s) expressly
agrees to indemnify and hold harmless the Indemnities, or any of them, from and against
all liabilities which may be asserted by an employee or former employee of Successful
Proposer(s), or any of its subcontractors, if applicable and as provided above, for which
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City of Miami, Florida RFQ #02-03-963
the Successful Proposer(s)'s liability to such employee or former employee would
otherwise be limited to payments under state Workers' Compensation or similar laws.
The Indemnifications will be interpreted to comply with §725.06, Florida Statutes.
4.6. INSURANCE
Within ten (10) days after notification of award, the Successful Proposer(s) shall furnish
Evidence of Insurance to the Capital Improvements Department or to the Risk
Management Department. Both departments are located at City of Miami, 444 SW 2
Avenue, Miami, FL 33130. Please refer to Section 6.3 Indemnification and Insurance.
Execution of a Contract is contingent upon the receipt of proper insurance documents. If
the insurance certificate is received within the specified time frame but not in the manner
prescribed in this RFQ, the Successful Proposer(s) shall be verbally notified of such
deficiency and shall have an additional five (5) calendar days to submit a corrected
certificate to the City. If the Successful Proposer(s) fails to submit the required insurance
documents in the manner prescribed in this RFQ, within fifteen (15) calendar days after
the Successful Proposer(s) has been made aware of Commission award, the Proposer
may be in default of the contractual terms and conditions. Under such circumstances, the
Successful Proposer(s) may be prohibited from submitting future Responses to the City.
Information regarding any insurance requirements shall be directed to the Risk
Management Administrator, Risk Management Department, at (305) 416-1700.
Additionally, Successful Proposer(s) may be liable to the City for the cost of re -procuring
the services, caused by Successful Proposer(s)'s failure to submit the required
documents.
4.7. HOLD HARMLESS
The Successful Proposer(s) shall hold harmless and indemnify the City for any errors in
the provision of services and for any fines which may result from the fault of the
Successful Proposer(s).
4.8. AUDIT RIGHTS AND RECORDS RETENTION
The Successful Proposer(s) agrees to provide access to the City, or to any of its duly
authorized representatives, to any books, documents, papers, and records of the
Successful Proposer(s) which are directly pertinent to this Contract, for the purpose of
audit, examination, excerpts, and transcriptions. The Successful Proposer(s) shall
maintain and retain any and all books, documents, papers and records pertinent to the
Contract for three (3) years after the City makes final payment under the Contract and all
other pending matters are closed. Successful Proposer(s)'s failure to adhere to, or refusal
to comply with, this condition shall result in the immediate cancellation of the Contract by
the City.
4.9. PROPOSER'S WARRANTY
Proposer warrants that no one was paid a fee, commission, gift, or other consideration
contingent upon receipt of an award for the services specified herein.
4.10. OWNERSHIP OF DOCUMENTS
The Successful Proposer(s) is permitted to make and maintain duplicate copies of the
files, records, documents, etc. if the Successful Proposer(s) is desirous of such records
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City of Miami, Florida
RFQ #02-03-163
subsequent to contract termination. However, in no way shall the confidentiality as
permitted by applicable law be breached.
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City of Miami, Florida RFQ #02-03-163
5.0. INSTRUCTIONS FOR SUBMITTING A RESPONSE
The following information and documents are required to be provided with Proposer's
Response to this RFQ. Failure to do so may deem your proposal non-responsive.
5.1 Submission Requirements
The following documents must be submitted as part of the Response to this RFQ:
Separate submittal packages shall be submitted for each project and shall clearly indicate
the project for which it is being submitted. Each submittal must contain the following
documents, each fully completed, and signed as required. Submittals which do not
'include all required documentation, or are not submitted in the required format, or do not
have the appropriate signatures on each document, may be deemed to be non-
responsive. Non-responsive submittals will receive no further consideration.
A. CONTENTS OF QUALIFICATION STATEMENT
1. Table of Contents
The table of contents should outline in sequential order the major areas of
the submittal, including enclosures. All pages must be consecutively
numbered and correspond to the Table of Contents.
2. Proposal Letter
Provide a Letter on Interest indicating the specific project(s) for which the
firm is applying. Provide a narrative which addresses the scope of work, the
proposed approach to the work, and any other information called for by the
RFQ.
3. Qualifications of the Firm
Indicate the firm's number of years of experience in providing architectural,
engineering and or landscape architectural professional services. Licenses
and any other pertinent information shall be submitted. The minimum
qualification requirements for this RFQ are described below. Respondents
must submit the Proposer's Qualification Statement and Standard Form 254
for each project and provide any other documentation which demonstrates
their ability to satisfy all of the minimum qualification requirements.
Submittals which do not contain such documentation may be deemed non-
responsive.
4. Qualifications of the Proiect Team
Respondents must submit the Proposer Qualification Statement and
Standard Form 255 for each project. List the members of the project team.
Provide a list of the personnel to be used on each project and their
qualifications. A brief resume including education, experience, licenses and
any other pertinent information shall be included for each team member, for
each project, including sub -consultants to be assigned to each project.
Provide any other documentation which demonstrates their ability to satisfy
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City of Miami, Florida
RFQ #02-03-163
all of the minimum qualification requirements. Submittals which do not
contain such documentation may be deemed non-responsive.
5. Proiect Manager's Experience:
Provide a comprehensive summary of the experience and qualifications
of the individual(s) who will be selected to serve as the project managers
for the City. Individuals MUST have a minimum of five (5) years'
experience in architectural, engineering or landscape architectural
services, and have served as project manager/construction manager
on similar projects on a minimum of three previous occasions.
6. Previous Similar Proiects:
A list of similar projects must be submitted. Information should include:
* Client Name, address, phone number.
* Description of work.
* Year the project was completed.
* Total of fees paid to firm.
* Total cost of the construction, estimated and actual.
7. Minority/Women Participation
For Proposers seeking M/WBE consideration in the evaluation process,
proposers must be certified by the City of Miami, State of Florida, Miami -
Dade County School Board or Miami -Dade County as an M/WBErip or to
proposal submission date. Additionally, the following documents must be
submitted with Proposal, if applicable:
City of Miami Minority/Business Affairs Registration Affidavit or an
Affidavit from one of the above listed entities
8. Local Preference
• Complete the attached Local Office Location Affidavit.
• Provide location from which the Consultant will be based to perform
the work.
9. Acknowledgment of Addenda and Respondent Information Forms
(Section 6) "RFQ Response Forms" (see check list).
Any firm(s) involved in a joint venture in its Proposal will be evaluated individually, as
each firm of the joint venture would have to stand on its own merits.
Proposer must clearly reflect in its Proposal any Sub -Consultants proposed to be utilized,
and provide for the sub -consultant the same information required of Consultant. The City
retains the right to accept or reject any Sub -Consultants proposed.
Throughout this RFQ, the phrases "must" and "shall" will denote mandatory requirements.
Any Proposer's proposed system that does not meet the mandatory requirements is
subject to immediate disqualification.
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City of Miami, Florida
RFQ #02-03-163
When responding to this RFQ, all Proposers shall adhere to the guidelines defined below.
Any and all Responses that do not follow the prescribed format are subject to immediate
disqualification.
A. Completed Response forms, including all required forms included with this RFQ. Refer
to Checklist(s) for guidance on the information and documentation to be provided with
Response.
B. Copy of Current City / County Occupational License(s), where applicable
C. Additional forms and Acknowledgments
• Proposers shall complete and submit as part of its Proposal all of the following
forms and/or documents:
• 6.1
RFQ Information Form
• 6.2
Certificate of Authority
• 6.3
Insurance Requirements
• 6.4
Local Office Location Affidavit
• 6.5
Debarment and Suspension Certificate
• 6.6
Statement of Compliance with Ordinance 10032
• 6.7
Copy of Proposer's Occupational License
• 6.8
Proof of current Miami M/WBE Certification, if applicable
• 6.9
Conflict of Interest, if applicable
• 6.10
Complete Proposal, including all required documentation
Licenses, etc.
FAILURE TO SUBMIT ALL OF THE ABOVE REQUIRED DOCUMENTATION MAY
DISQUALIFY PROPOSER.
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City of Miami, Florida
5.2. Response Format
RFQ #02-03-163
One (1) original and nine (9) bound copies, for each project of your complete response
to this RFQ must be delivered to:
Ms. Priscilla A. Thompson, City Clerk
City of Miami
Office of the City Clerk
3500 Pan American Drive
First Floor
Miami, Florida 33133
Responses must be clearly marked on the outside of the package referencing
RFQ NO. 02-03-163, ARCHITECTURAL, ENGINEERING, LANDSCAPE
ARCHITECTURAL AND SURVEYING SERVICES FOR SPECIFIC CAPITAL
PROJECTS AND FOR MISCELLANEOUS CONTINUING SERVICE CONTRACTS.
Responses received after the date and time stated in the RFQ will not be accepted and
shall be returned unopened to Proposer.
Responses received at any other location than the aforementioned or after the
Proposal submission date and time shall be deemed non-responsive.
Responses should be signed by an official authorized to bind the Proposer to the provisions
given in the Proposal. Responses are to remain valid for at least 180 days. Upon award of
a Contract, the contents of the Proposal of the Successful Proposer(s) may be included as
part of the Contract, at the City's discretion.
Proposers must provide a response to each issue. Responses should be prepared in a
concise manner with an emphasis on completeness and clarity.
30
City of Miami, Florida
6.0. RFQ RESPONSE FORMS
RFQ #02-03-163
CHECK LIST
This checklist is provided to help you conform to all form/document requirements stipulated
in this RFQ and attached herein.
31
Submitted With
Proposal
6.1
RFQ Information Form
This form must be completed, signed, and returned with Proposal.
YES
6.2
Certificate of Authority, to be completed, signed and returned with Proposal.
Complete applicable form only.
6.2.1. Certificate of Authority (If Corporation)
6.2.2. Certificate of Authority (If Partnership)
6.2.3. Certificate of Authority (If Joint Venture)
6.2.4. Certificate of Authority (If Individual)
YES
6.3
Insurance Requirements
Acknowledgment of receipt of information on the insurance requirements for
this RFQ (must be signed)
YES
6.4
Primary Office Location Affidavit, if applicable
YES
6.5
Debarment and Suspension Certificate (must be signed)
YES
6.6
Statement of Compliance with Ordinance 10032
YES
6.7
Proof of current Occupational License
YES
6.8
Proof of current M/WBE Certification, if applicable
Applies to M/WBE firms registered with the City
See 3.6 of General Conditions
Provide copy of registration.
YES
6.9
Conflict of Interest, if applicable
See 4.2.5 of Special Conditions of Proposed Contract
YES
6.10
Complete Proposal with all required documentation
See 5.1 of Instructions for Submitting a Response
YES
31
City of Miami, Florida
6.1. RFQ INFORMATION FORM
RFQ #02-03-163
RFQ NO. 02-03-163
ARCHITECTURAL, ENGINEERING, LANDSCAPE ARCHITECTURAL AND
SURVEYING SERVICES FOR SPECIFIC CAPITAL PROJECTS AND FOR
MISCELLANEOUS CONTINUING SERVICE CONTRACTS
Please designate below, the project for which this response is submitted for. Each project
requires a separate submittal as defined in Section 5.2 of the INSTRUCTIONS FOR
SUBMITTING A RESPONSE.
1. ❑ ORANGE BOWL STADIUM
Structural Remediation
2. ❑ VIRRICK PARK COMMUNITY
CENTER
Library and Classroom Addition
3. ❑ DINNER KEY MARINA
Repairs and Improvements
4. ❑ PROTOTYPE FIRE STATION FOR
NEW FIRE STATION NO. 11
5. ❑ STORM WATER/ROAD
IMPROVEMENT/ DREDGING
PROJECTS
6. ❑ WATSON ISLAND DEVELOPMENT
INFRASTRUCTURE DESIGN &
COORDINATION
7. Miscellaneous Projects are limited to projects under $1 million in construction costs and
$50,000 for study activities. The City has limited or may limit the maximum cumulative
fee amounts paid for each category of consulting work. The professional services
contract for miscellaneous projects will be for a two (2) year period with an option to
renew for one (1) additional year for projects underway. The contract will continue until
the assigned projects are completed or terminated by the City. Please designate below,
the discipline(s) for which this response is submitted for
❑ ADA Compliance Consulting ❑
❑ Mechanical Engineering ❑
❑ Architecture ❑
❑ Environmental/Coastal Engineering ❑
Construction Cost Estimate Consultant
Roofing Consultant
Electrical Engineering
Structural Engineering
❑
Civil Engineering
❑
Surveying
❑
Specifications Consultant
❑
Transportation Planning
❑
Landscape Architecture
❑
Planning/Urban Design
32
City of Miami, Florida
RFQ #02-03-163
I certify that any and all information contained in this RFQ is true; and I further certify that
this RFQ is made without prior understanding, agreement, or connections with any
corporation, firm or person submitting a RFQ for the same materials, supplies, equipment,
or services and is in all respects fair and without collusion or fraud. I agree to abide by all
terms and conditions of the RFQ, and certify that I am authorized to sign for the Proposer
firm. Please print the following and sign your name:
Firm's Name:
Principal Business Address:
Telephone:
E-mail address: @
Name:
Title:
Authorized Signature:
Fax:
33
City of Miami, Florida
6.2.1 CERTIFICATE OF AUTHORITY
(IF CORPORATION)
STATE OF )
SS:
COUNTY OF )
I HEREBY CERTIFY that a meeting of the Board of Directors of the
a corporation existing under the laws of the State of
20 , the following resolution was duly passed and adopted:
, held on
RFQ #02-03-963
"RESOLVED, that, as President of the Corporation, be and is hereby authorized to execute the Proposal
dated, , 20 , to the City of Miami and this corporation and that their execution
thereof, attested by the Secretary of the Corporation, and with the Corporate Seal affixed, shall be the
official act and deed of this Corporation."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the corporation this
, day of 20
Secretary:
(SEAL)
FAILURE TO COMPLETE SIGN AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE
34
City of Miami, Florida
6.2.2 CERTIFICATE OF AUTHORITY
(IF PARTNERSHIP)
RFQ #02-03-163
STATE OF )
SS:
COUNTY OF )
I HEREBY CERTIFY that a meeting of the Partners of the
organized and existing under the laws of the State of , held on
, 20 , the following resolution was duly passed and adopted:
"RESOLVED, that, , as of the Partnership, be and
is hereby authorized to execute the Proposal dated, 20 to the City of Miami and
this partnership and that their execution thereof, attested by the
shall be the official act and deed of this Partnership."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand this day of
20
Secretary:
(SEAL)
FAILURE TO COMPLETE SIGN AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE
35
City of Miami, Florida
6.2.3
STATE OF
COUNTY OF
CERTIFICATE OF AUTHORITY
SS:
(IF JOINT VENTURE)
I HEREBY CERTIFY that a meeting of the Principals of
the
RFQ #02-03-163
organized and existing under the laws of the State of
held on , 20 the following resolution was duly passed
and adopted:
"RESOLVED,
as
Venture be and is hereby authorized to execute the Proposal dated, 20
City of Miami official act and deed of this Joint Venture."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand this day of
120
Secretary:
(SEAL)
of the Joint
, to the
FAILURE TO COMPLETE SIGN AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE.
36
City of Miami, Florida
6.2.4 CERTIFICATE OF AUTHORITY
(IF INDIVIDUAL)
STATE OF )
) SS:
COUNTY OF )
I HEREBY CERTIFY that as an individual, I
(Name of Individual)
and as a d/b/a (doing business as)
exist under the laws of the State of
Florida.
(if applicable)
RFQ #02-03-963
"RESOLVED, that, as an individual and/or d/b/a (if applicable), be and is hereby authorized to execute the
Proposal dated, , 20 , to the City of Miami as an individual and/or d/b/a (if
applicable) and that my execution thereof, attested by a Notary Public of the State, shall be the official act
and deed of this attestation."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of Notary Public this
, day of , 20
NOTARY PUBLIC:
Commission No.:
I personally know the individual/do not know the individual (Please Circle)
Driver's License #
(SEAL)
FAILURE TO COMPLETE SIGN AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE.
37
City of Miami, Florida RFQ #02-03-163
6.3. INDEMNIFICATION AND INSURANCE
INDEMNIFICATION
Successful Proposer(s) shall indemnify, defend and hold harmless the City and its officials, employees and
agents (collectively referred to as "Indemnities") and each of them from and against all loss, cost, penalties,
fines, damages, claims, expenses (including attorney's fees) or liabilities (collectively referred to as
"Liabilities") by reason of any injury to or death of any person or damage to or destruction or loss of any
property arising out of, resulting from, or in connection with (i) the performance or non-performance of the
services contemplated by the Contract which is or is alleged to be directly or indirectly caused, in whole or
in part, by any act, omission, default or negligence (whether active or passive) of Successful Proposer(s) or
its employees, agents, or subcontractors (collectively referred to as "Proposer"), regardless of whether it is,
or is alleged to be, caused in whole or part (whether joint, concurrent, or contributing) by any act, omission,
default or negligence (whether active or passive) of the Indemnities, or any of them or (ii) the failure of the
Successful Proposer(s) to comply with any of the provisions in the Contract or the failure of the Successful
Proposer(s) to conform to statutes, ordinances or other regulations or requirements of any governmental
authority, federal or state, in connection with the performance of the Contract. Successful Proposer(s)
expressly agrees to indemnify and hold harmless the Indemnities, or any of them, from and against all
liabilities which may be asserted by an employee or former employee of Proposer, or any of its
subcontractors, as provided above, for which the Successful Proposer(s)'s liability to such employee or
former employee would otherwise be limited to payments under state Workers' Compensation or similar
laws.
Successful Proposer(s) further agrees to indemnify, defend and hold harmless the Indemnities from and
against (i) any and all Liabilities imposed on account of the violation of any law, ordinance, order, rule,
regulation, condition, or requirement, in any way related, directly or indirectly, to Successful Proposer(s)'s
performance under the Contract, compliance with which is left by the Contract to the Proposer, and (ii) any
and all claims, and/or suits for labor and materials furnished by the Successful Proposer(s) or utilized in the
performance of the Contract or otherwise.
Where not specifically prohibited by law, Successful Proposer(s) further specifically agrees to indemnify,
defend and hold harmless the Indemnities from all claims and suits for any liability, including, but not limited
to, injury, death, or damage to any person or property whatsoever, caused by, arising from, incident to,
connected with or growing out of the performance or non-performance of the Contract which is, or is alleged
to be, caused in part (whether joint, concurrent or contributing) or in whole by any act, omission, default, or
negligence (whether active or passive) of the Indemnities. The foregoing indemnity shall also include
liability imposed by any doctrine of strict liability.
The Successful Proposer(s) shall furnish to City of Miami, c/o Capital Improvement Department, 444 SW 2nd
Avenue, 81h Floor, Miami, Florida 33130, Certificate(s) of Insurance prior to contract execution which
indicate that insurance coverage has been obtained which meets the requirements as outlined below:
COMMERCIAL GENERAL LIABILITY
A. Limits of Liability
Bodily Injury and Property
Combined Single Limit
Each Occurrence
General Aggregate Limit
Personal and Adv. Injury
Products/Completed Operations
B. Endorsements Required
City of Miami included as an Additional Insured
Employees included as insured
Contractual Liability
Waiver of Subrogation
Premises/ Operations
Care, Custody and Control Exclusion Removed
38
$1,000,000
$2,000,000
$1,000,000
$1,000,000
City of Miami, Florida
II. AUTOMOBILE BUSINESS
A. Limits of Liability
Bodily Injury and Property Damage Liability
Combined Single Limit
Any Auto
Including Hired, Borrowed or Non -Owned Autos
Any One Accident $ 1,000,000
B. Endorsements Required
City of Miami included as an Additional Insured
Employees included as insured
Waiver of Subrogation
III. WORKER'S COMPENSATION
Limits of Liability
Statutory -State of Florida
IV. PROFESSIONAL LIABILITY/ERRORS AND OMISSIONS COVERAGE
Combined Single Limit
Each Occurrence $2,000,D00
General Aggregate Limit $2,000,000
Deductible- not to exceed 10%
RFQ #02-03-183
The City is required to be named as additional insured. BINDERS ARE UNACCEPTABLE.
The insurance coverage required shall include those classifications, as listed in standard liability insurance
manuals, which most nearly reflect the operations of the Successful Proposer(s).
All insurance policies required above shall be issued by companies authorized to do business under the
laws of the State of Florida, with the following qualifications:
The Company must be rated no less than "A" as to management, and no less
than "Class X" as to financial strength, by the latest edition of Best's Key Rating
Insurance Guide or acceptance of insurance company which holds a valid Florida
Certificate of Authority issued by the State of Florida, Department of Insurance,
and are members of the Florida Guarantee Fund.
Certificates will indicate no modification or change in insurance shall be made without thirty (30) days
written advance notice to the certificate holder.
NOTE: CITY RFQ NUMBER AND/OR TITLE OF RFQ MUST APPEAR ON EACH CERTIFICATE
Compliance with the foregoing requirements shall not relieve the Successful Proposer(s) of his liability and
obligation under this section or under any other section of this Agreement.
The Successful Proposer(s) shall be responsible for assuring that the insurance certificates required in
conjunction with this Section remain in force for the duration of the contractual period; including any and all
option terms that may be granted to the Successful Proposer(s).
--if insurance certificates are scheduled to expire during the contractual period, the Successful
Proposer(s) shall be responsible for submitting new or renewed insurance certificates to the City at a
minimum of ten (10) calendar days in advance of such expiration.
--In the event that expired certificates are not replaced with new or renewed certificates which cover
the contractual period, the City shall:
39
City of Miami, Florida
RFQ #02-03-163
A) Suspend the Contract until such time as the new or renewed certificates are received by the City in
the manner prescribed in the RFQ.
B) The City may, at its sole discretion, terminate the Contract for cause and seek re -procurement
damages from the Successful Proposer(s) in conjunction with the violation of the terms and
conditions of the Contract.
The undersigned Proposer acknowledges that they have read the above information and agrees to comply
with all the above City requirements.
Proposer:
(Company name)
Date:
Signature:
Print Name:
FAILURE TO COMPLETE SIGN AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE.
40
City of Miami, Florida RFQ #02-03-963
6.4. LOCAL OFFICE LOCATION AFFIDAVIT
Please type or print clearly. This Affidavit must be completed in full, signed and notarized ONLY if your office is located
within the corporate limits of the City of Miami.
Legal Name of Firm: Entity Type: (check one box only) []
Partnership
[] Sole Proprietorship [j
Corporation
Corporation Doc. No
Date of Issuance:
PRESENT
Street Address:
Date Established: Occupational License No:
City: State: How long at this location:
PREVIOUS
Street Address:
City: State How long at this location:
The intention of this section is to benefit local bona fide bidders/proposers to promote economic development within the
corporate limits of the City of Miami.
I (we) certify, under penalty of perjury, that the office location of our firm has not been established with the sole purpose of obtaining
the advantage granted bona fide local bidders/proposers by this section.
Authorized Signature
Print Name
Title
Authorized Signature
Print Name
(Must be signed by the corporate secretary of a Corporation or one general partner of a partnership or the proprietor of a sole
proprietorship or all partners of a joint venture.)
STATE OF FLORIDA, COUNTY OF MIAMI-DADE
[] Personally known to me; or
Subscribed and Sworn before me that this is a true statement this day of 200_ [] Produced
identification:
Notary Public, State of Florida My Commission expires
Printed name of Notary Public
41
City of Miami, Florida
RFQ #02-03-163
Please submit with your bid copies of Occupational License, professional and/or trade License to verify local status. The
City of Miami also reserves the right to request a copy of the corporate charter, corporate income tax filing return and any
other documents(s) to verify the location of the firm's office location.
42
City of Miami, Florida
6.6. DEBARMENT AND SUSPENSION
RFQ #02-03-163
(a) Authority and requirement to debar and suspend:
After reasonable notice to an actual or prospective contractual party, and after reasonable opportunity
to such party to be heard, the City Manager, after consultation with the Chief Procurement Officer and
the City Attorney, shall have the authority to debar a contractual party for the causes listed below
from consideration for award of city contracts. The debarment shall be for a period of not fewer than
three (3) years. The City Manager shall also have the authority to suspend a contractor from
consideration for award of city contracts if there is probable cause for debarment. Pending the
debarment determination, the authority to debar and suspend contractors shall be exercised in
accordance with regulations which shall be issued by the Chief Procurement Officer after approval by
the City Manager, the City Attorney, and the City Commission.
(b) Causes for debarment or suspension include the following:
1. Conviction for commission of a criminal offense incident to obtaining or attempting to obtain a
public or private contract or subcontract, or incident to the performance of such contract or
subcontract;
2. Conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification
or destruction of records, receiving stolen property, or any other offense indicating a lack of
business integrity or business honesty;
3. Conviction under state or federal antitrust statutes arising out of the submission of bids or
Responses;
4. Violation of contract provisions, which is regarded by the Chief Procurement Officer to be
indicative of non -responsibility. Such violation may include failure without good cause to
perform in accordance with the terms and conditions of a contract or to perform within the time
limits provided in a contract, provided that failure to perform caused by acts beyond the control
of a party shall not be considered a basis for debarment or suspension;
5. Debarment or suspension of the contractual party by any federal, state or other governmental
entity;
6. False certification pursuant to paragraph (c) below; or
7. Any other cause judged by the City Manager to be so serious and compelling as to affect the
responsibility of the contractual party performing city contracts.
(c) Certification:
All contracts for goods and services, sales, and leases by the City shall contain a certification that
neither the contractual party nor any of its principal owners or personnel have been convicted of any
of the violations set forth above or debarred or suspended as set forth in paragraph (b) (5).
The undersigned hereby certifies that neither the contractual party nor any of its principal owners or
personnel have been convicted of any of the violations set forth above, or debarred or suspended as
set forth in paragraph (b) (5).
Company name:
Signature:
Date:
FAILURE TO COMPLETE SIGN AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE
43
City of Miami, Florida RFQ #02-03-163
6.6. STATEMENT OF COMPLIANCE WITH ORDINANCE NO. 10032
Proposer certifies that (s)he has read and understood the provisions of City of Miami Ordinance No. 10032
(Section 18-105 of the City Code) pertaining to the implementation of a "First Source Hiring Agreement."
Proposer will complete and submit the following questions as part of the RFQ Proposal.
Violations of this Ordinance may be considered cause for annulment of a Contract between the Successful
Proposer(s) and the City of Miami.
A. Do you expect to create new positions in your company in the event your company was awarded a
Contract by the City?
Yes No
B. In the event your answer to Question "A" is yes, how many new positions would you create to perform
this work?
C. Please list below the title, rate of pay, summary of duties, number of positions, and expected length or
duration of all new positions which might be created as a result of this award of a Contract.
1
3)
4)
5)
6).
7).
8)
(Use additional sheets if necessary)
PROPOSER NAME:
SIGNATURE/TITLE.-
DATE:
IGNATURE/TITLE:
DATE:
FAILURE TO COMPLETE SIGN AND RETURN THIS FORM MAY DISQUALIFY PROPOSAL.
44
City of Miami, Florida
7.0 EVALUATION/SELECTION PROCESS
The procedure for response evaluation and selection is as follows:
1. Request for Qualifications issued.
2. Receipt of responses.
3. Opening and listing of all responses received.
RFQ #02-03-963
4. A Certification Committee consisting of design professionals and City staff
will review each submission for compliance with the submission
requirements of the RFQ, including verifying that each submission includes
all documents required. In addition, the Certification Committee will
ascertain whether the provider is qualified to render the required services
according to State regulations.
5. An Evaluation Committee, appointed by the City Manager, shall meet to
evaluate each certified response in accordance with the requirements of this
RFQ. The Committee shall select a minimum of three (3) firms for each
project deemed to be the most highly qualified to perform the required
service, unless fewer than three proposals are received, to provide brief
public presentations.
6. The Evaluation Committee shall forward their recommendation to the City
Manager in rank order the response or responses of which the Evaluation
Committee deems to be in the best interest of the City.
EVALUATION CRITERIA
Responses shall be evaluated based upon the following criteria and weight:
r:RITFRIA
Proposer's Qualifications and Experience
Proposer's Ability to Perform Required Services
Approach to Scope of Work
Previous Similar Projects
Minority / Women Business Enterprise Participation
Local Preference (City of Miami)
45
PERCENTAGE
30
20
25
20
2.5
2.5
100%
City of Miami, Florida RFQ #02-03-163
EVALUATION/SELECTION PROCESS — Continued
7. After considering the recommendation (s) of the Evaluation Committee, the
City Manager shall recommend to the City Commission, in rank order, the
response or responses which the City Manager deems to be in the best
interest of the City.
8. The City Commission shall consider the City Manager's and the Evaluation
Committees recommendations) and, if appropriate and required, approve
the City Manager's recommendation (s). The City Commission may also
reject any or all responses
46