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HomeMy WebLinkAboutBid 29-009RBid 29-009R Industrial Supplies, Tools and Accessories (Manufacturers' Catalogs) (Co-op) Summary of Bid Rejections and Coin Toss Results Reject bid from Republic Drill Corporation d/b/a SATCO Supply. Special Conditions 11 and 12 state that deliveries are to made within 15 business days subsequent to the date of the purchase order. General Condition 2e states that bid conditions and specifications shall not be changed, altered or conditioned in any way. The Board specifically reserves the right to reject any conditional bid. Bidder conditioned their bid by submitting both handwritten text and a letter stating varied delivery terms of 10 to 60 days would apply to shipments and this condition is not in compliance with Special Conditions 11 and 12 as well as General Condition 2e. Reject bid from World Electric Supply. General Condition 1c states that the bid must contain an original manual signature of an authorized representative in the space provided. Bidder failed to sign and execute the bid document with any signature and is not in compliance with General Condition 1 c. Item 10 Reject item from Fastenal Co. Special Condition 9 states that bidders shall offer their single fixed percentage discount to be calculated from the most current manufacturer's list price. The fixed percentage discount. quoted by the bidder shall apply to the catalog list price of all manufacturer catalog items. General Condition 2e states that bid conditions and specifications shall not be changed, altered or conditioned in any way. The Board specifically reserves the right to reject any conditional bid. Bidder conditioned their bid and submitted a three-level variable discount of 33-49% and is not in compliance with Special Condition 9 or General Condition 2e. Item 14 Reject item from Hanna Paint and Hardware. Special Condition 10 states that bidders shall furnish with this bid or upon request one copy of their most current industrial supplies, tools and accessories manufacturer catalogs/price lists. Failure to furnish catalogs and/or price lists as required will result in disqualification of bid submitted. Bidder did not furnish catalogs or price lists as requested by the deadline of April 4, 2007 and is not in compliance with Special Condition 10. Page 2 Items 16 and 18 Reject item from MSC Industrial Supply. Special Condition 9 states that bidders shall offer their single fixed percentage discount to be calculated from the most current manufacturer's list price. Special Condition 10 states that only the most current manufacturer's list prices will be considered. Price lists received that are older than the most current will not be considered. Bidder submitted a catalog and price list dated July 2007 when the most recent catalog and price list available is dated January 2008 and is not in compliance with Special Conditions 9 and 10. Item 24 Reject item from ITW d/b/a AAA Tool and Supply. Special Condition 9 states that bidders shall offer their single fixed percentage discount to be calculated from the most current manufacturer's list price. The fixed percentage discount quoted by the bidder shall apply to the catalog list price of all manufacturer catalog items. General Condition 2e states that bid conditions and specifications' shall not be changed, altered or conditioned in any way, The Board specifically reserves the right to reject any conditional bid. Bidder conditioned their bid and submitted a five -level variable discount of 20-60% and is not in compliance with Special Condition 9 or General Condition 2e. Items 27-28 Reject items from Hanna Paint and Hardware. Special Condition 9 states that the bidder should indicate in all spaces provided on the Bid Summary Sheet their single fixed percentage discount from the most current manufacturer's list price. Percentage mark-ups are not accepted unless the manufacturer does not publish a price list, verifiable by a letter from the manufacturer. Bidder submitted percentage mark-ups for both items and did not respond with letters from the manufacturers indicating that neither manufacturer's catalogs nor price lists were published by the deadline of April 4, 2008 and is not in compliance with Special Condition 9. Item 28 Tie bid received from two vendors. General Condition 46 states that when identical prices are received from two or more vendors and all factors are equal, priority for award shall be given to the vendors in sequence. ITW d/b/a AAA Tool and Supply breaks the tie with a coin toss. Page 3 Item 36 Reject item from Johnstone Supply. Special Condition 9 states that bidders shall offer their single fixed percentage discount to be calculated from the most current manufacturer's list price. Special Condition 10 states that only the most current manufacturer's list prices will be considered. Price lists received that are older than the most current will not be considered. Bidder submitted a catalog and price list dated July 2007 when the most recent catalog and price list available is dated April 2008 and is not in compliance with Special Conditions 9 and 10. Item 55 Reject item from Johnstone Supply. Special Condition 9 states that bidders shall -offer their single fixed percentage discount to be calculated from the most current manufacturer's list price. Special Condition 10 states that only the most current manufacturer's list prices will be considered. Price lists received that are older than the most current will not be considered. Bidder submitted a catalog and price list dated November 2007 when the most recent catalog and price list available is dated January 2008 and is not in compliance with Special Conditions 9 and 10. Item 56 Reject item from Hanna Paint and Hardware. Special Condition 9 states that the bidder should indicate in all spaces provided on the Bid Summary Sheet their single fixed percentage discount from the most current manufacturer's list price. Percentage mark-ups are not accepted unless the manufacturer does not publish a price list, verifiable by a letter from the manufacturer. Bidder submitted a percentage mark-up and did not respond with a letter from the manufacturer indicating that neither a manufacturer's catalog nor a price list were published by the deadline of April 4, 2008 and is not in compliance with Special Condition 9. Item 73 Reject item from MSC Industrial Supply. Special Condition 9 states that bidders shall offer their single fixed percentage discount to be calculated from the most current manufacturer's list price. Special Condition 10 states that only the most current manufacturer's list prices will be considered. Price lists received that are older than the most current will not be considered. Bidder submitted a catalog and price list dated 2007 when the most recent catalog and price list available is dated 2008 and is not in compliance with Special Conditions 9 and 10. l Page 4 Item 80 Tie bid received from two vendors. General Condition 46 states that when identical prices are received from two or more vendors and all factors are equal, priority for award shall be given to the vendors in sequence. Hanna Paint and Hardware breaks the tie with a coin toss. Item 92 Reject item from MSC Industrial Suyply. Special Condition 9 states that bidders shall offer their single fixed percentage discount to be calculated from the most current manufacturer's list price. Special Condition 10 states that only the most current manufacturer's list prices will be considered. Price lists received that are older than the most current will not be considered. Bidder submitted a catalog and price list dated October 2007 when the most recent catalog and price list available is dated 2008 and is not in compliance with Special Conditions 9 and 10. Item 94 Reject item from Fastenal Co. Special Condition 9 states that bidders shall offer their single fixed percentage discount to be calculated from the most current manufacturer's list price. The fixed percentage discount quoted by the bidder shall apply to the catalog list price of all manufacturer catalog items. General Condition 2e states that bid conditions and specifications shall not be changed, altered or conditioned in any way. The Board specifically reserves the right to reject any conditional bid. Bidder conditioned their bid and submitted a two-level variable discount of 40-62% and is not in compliance with Special Condition 9 or General Condition 2e. Tie bid received from two vendors. General Condition 46 states that when identical prices are received from two or more vendors and all factors are equal, priority for award shall be given to the vendors in sequence. Hanna Paint and Hardware breaks the tie with a coin toss. Item 101 Reject item from Interline Brands d/b/a J. A. Sexauer. Special Condition 9 states that bidders shall offer their single fixed percentage discount to be calculated from the most current manufacturer's list price. Special Condition 10 states that only the most current manufacturer's list prices will be considered: Price lists received that are older than the most current will not be considered. Bidder submitted a catalog and price list dated January 2008 when the most recent catalog and price list available is dated February 2008 and is not in compliance with Special Conditions 9 and 10. Page 5 Item 104 Reject item from MSC industrial Sunaly. Special Condition 9 states that bidders shall offer their single fixed percentage discount to be calculated from the most current manufacturer's list price. Special Condition 10 states that only the most current. manufacturer's list prices will be considered. The price list cited on the Bid Summary Sheet is dated May 2008, 45 or more days prior to its actual publication.. Therefore, the most recent published price list before the bid was released the in 2008, prior to the bid due date and is not in compliance with Special Conditions 9 and 10. Reject item from Small Parts, Inc. Special Condition 9 states that bidders shall offer their single fixed percentage discount to be calculated from the most current manufacturer's list .price. Special Condition 10 states that only the most current manufacturer's list prices will be considered. Price lists received that are older than the most current will not be considered. Bidder submitted a catalog and price list dated 2007 when the most recent catalog and price list available is dated 2008 and is not in compliance with Special Conditions 9 and 10.