HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID:
Date: 11/26/2009 Requesting Department: Purchasing
Commission Meeting Date: 01/15/2009 District Impacted: ALL
Type: M Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: On -Site Shredding Services, Citywide, IFB 108059
Purpose ol' ltem:
CAA
The nature of this item is to establish a term contract for On -Site Shredding Services, Citywide, with
Sunshine State Shredding, d/b/a Proshred Security, for an initial contractual period of one (1) year
with options to renew for three (3) additional one-year periods. Allocating funds from the various
sources of funds from the user departments, subject to availability of funds and budgetary approval at
time of need.
Background Information:
The Purchasing Department has identified a need to establish a citywide contract for On -Site
Shredding Services. On October 24, 2008, the Purchasing Department issued Invitation for Bid No.
108059. As required by the Procurement Code, the IFB was advertised and issued on-line. On
November 14, 2008, at the bid opening, five (5) bidders submitted bids, two (2) bidders were deemed
non-responsive. Sunshine State Shredding, d/b/a Proshred Security, submitted the lowest responsive
and responsible bid as per bid specifications, and is therefore recommended for the award. The total
estimated annual amount is $15,965.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: As Required by Department
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIP Budget
If using or receiving capital funds
Grants Risk Management
Purchpsing j7L-IL ` /L�e�`�bept. Director
City Manager
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