HomeMy WebLinkAboutExhibitINTERLOCAL AGREEMENT BETWEEN THE CITY OF CORAL
SPRINGS, FLORIDA AND THE CITY OF MIAMI TO ESTABLISH
DISASTER RECOVERY SITES
THIS AGREEMENT, entered into this day of , 2008, by and
between the City of Coral Springs, a municipal corporation organized and existing under the
laws of the State of Florida, its successors and assigns, hereinafter referred to as "Coral Springs;"
and the City of Miami, a municipal corporation organized and existing under the laws of the
State of Florida, its successors and assigns, hereinafter referred to as "Miami."
WHEREAS, Coral Springs and Miami have agreed to cooperate in good faith to establish
and operate a Disaster Recovery Site for their respective agencies; and
WHEREAS, the purpose of these sites are to provide at minimum costs a Disaster
Recovery Site in order to benefit their respective citizenry.
WHEREAS, Coral Springs' site will be located at 2801 Coral Springs Drive, Coral
Springs, Florida 33065.
WHEREAS, Miami's site will be located at the Miami Police department, 5th Floor,
Computer Room, 400 N.W. 2 Avenue, Miam4Florida, and
WHEREAS, it is the purpose and intent of this Interlocal Agreement, and the parties
hereto, pursuant to the Florida Interlocal cooperation Act of 1969, as amended, codified as
Section 163.01, Florida Statutes, to permit the parties to make the most efficient use of their
respective powers, resources and capabilities by enabling them to cooperate on the basis of
mutual advantage and thereby accomplish the objectives provided for herein in the manner that
will best accord with the existing resources available to each of them and with the needs and
developments within their respective jurisdictions; and
NOW, THEREFORE, in consideration of the mutual terms and conditions, promises, and
covenants hereinafter set forth, Coral Springs and Miami agree as follows:
1. Purpose:
Coral Springs and Miami agree to cooperate in good faith to establish and operate a
Disaster Recovery Site for their respective agencies. The purpose is to provide at minimum costs
a Disaster Recovery Site in order to benefit their respective citizenry.
2. Scope of Services:
2.1 Both parties acknowledge and pledge to cooperate and foster the exchange of
communication and information between the parties.
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2.2 Coral Springs and Miami will allow the involved parties to place Information
Technology hardware (servers, SRNs, tape libraries, networking equipment, etc.)
at the Production IT facilities of the other agency. This equipment will be treated
as Production equipment by the host agency; ensuring that the same due care and
environmental conditions are maintained for the guest equipment as is maintained
for the host's production equipment.
2.3 Neither party shall pay a fee for hosting the equipment (i.e. environmentals) so
long as the rack space required by each party maintains a one to one (1:1) ratio. It
shall be at the discretion of the host site as to whether the number of racks may be
increased beyond the one to one (1:1) ratio. For each rack that exceeds the one to
one (l:l) ratio, the party requiring more racks shall be assessed a $325 fee per
month.
2.4 Each agency will contract with their respective communications service vendor
directly for all communications lines connecting the host site to that agency's
production network. Each agency shall be responsible for their respective
communication costs (i.e. providing Metro Ethernet) in regard to the guest
equipment.
2.5 Procurement of all equipment needed to operate the "guest environment" at the
host facility will be the responsibility of the guest agency.
2.6 Floor space provided will be mutually agreed upon by both agencies. Each
agency will provide a comprehensive list of the equipment to be located at each
host site. This equipment list shall include the dimensions, electrical and cooling
requirements of each item hosted.
2.7 Each agency will be responsible for providing an access list of authorized agency
personnel who shall have access to the "guest equipment" at the host site. Both
parties shall provide reasonable access to the location of the host site. Each party
shall provide to the other party background checks on those personnel which shall
have access to the host site. Those having access shall prominently display their
city -issued identification at all times when on the premises of the host site.
2.8 Either party shall provide twenty-four hour (24) hour notice of its intention to
operate in disaster mode. For purposes of this Agreement, disaster mode shall
mean a time until the disaster is averted in which the guest party shall be provided
unlimited access to its equipment at the host site.
3. Term of Agreement:
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The term of this agreement shall be for a period of one (1) year, with the option to renew
for five (5) additional one-year periods. Due to the efforts required to relocate the
respective equipment in the case of termination of this agreement, a written notification
of intent to terminate must be provided with a minimum of nine (9) months advance
notice of said termination. Upon termination, the parties will cooperate in good faith to
ensure the return to each respective agency's equipment
4. Notices: Unless otherwise specifically provided herein, all notices to be given hereunder
shall be in writing and sent to the parties as hereinafter provided, postage prepaid,
certified or registered mail, return receipt requested, and shall be effective when
deposited in the United States mail:
Notices to Coral Springs shall be sent to:
Bryan Sastokas, Chief Information Officer
City of Coral Springs
9551 West Sample Road
Coral Springs, Florida 33065
Notices to Miami shall be sent to:
Pedro G. Hernandez, City Manager
City of Miami
Attention: Peter W. Korinis, Chief Information Officer
3500 Pan American Drive
Miami, Florida 33133
5. Indemnification: To the extent permitted by law, each party to this Interlocal Agreement
shall indemnify and save each other harmless, including its officers, employees and
agents from and against, any and all claims, injuries, damages, omissions, actions or
causes of action arising out, or as a result of the legal responsibility of each party under
this Interlocal Agreement. Provided, however, this indemnification shall only be to the
extent and within the limitations of Section 768.28, Florida Statutes (2008).
6. Prior Agreements: It is understood and agreed that this document incorporates and
includes all prior negotiations, correspondence, conversations, agreements or
understandings applicable to the matters contained herein and the parties agree that there
are no commitments, agreements or understandings concerning the subject matter of this
Interlocal Agreement that are not contained in this document. Accordingly, it is agreed
that no deviation from the terms hereof shall be predicated upon any prior representations
or agreements whether oral or written.
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Amendments: It is further agreed that no modifications, amendments or alternations in
the terms or conditions contained herein shall be effective unless contained in a written
document executed with the same formality and of equal dignity herewith.
8. Recording: This Agreement shall be recorded in the public records of Broward County,
Florida and Miami -Dade County, Florida and shall be binding upon the successors and
assigns of Coral Springs and Miami.
8. Applicable Law and Venue: This Agreement shall be interpreted and construed in
accordance with and governed by the laws of the state of Florida. Venue for litigation
concerning this Agreement shall be in Broward County.
9. Disputes: Prior to any party filing suit against the other asserting any claim arising under
this Agreement, the procedural options required by the "Florida Governmental Conflict
Resolution Act, "sections 164.101-164.1061, Florida Statutes, as amended from time to
time, shall be exhausted.
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IN WITNESS WHEREOF, the CITY OF CORAL SPRINGS, FLORIDA and THE CITY
OF MIAMI, have caused this Interlocal Agreement to be executed, the day and year first
above written.
ATTEST:
CITY OF CORAL SPRINGS
PETER M_ J. RICHARDSON, CRM, SCOTT J. BROOK, Mayor
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
State of Florida
County of Broward
The foregoing instrument was acknowledged before me, the undersigned notary public in
and for the State of Florida, on this the day of , 20 , by
Scott J. Brook, and Peter M. J. Richardson, CRM, Mayor and City Clerk, respectively.
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Notary Public, State of Florida
Printed Name of Notary Public
Individuals Who Signed Are
Personally Known
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ATTEST:
Priscilla A. Thompson
City Clerk
Date:
APPROVED AS TO FORM AND
CORRECTNESS:
Julie O. Bru
City Attorney
State of Florida
County of Broward
CITY OF N E AMI, FLORIDA, a municipal
corporation
Pedro G. Hernandez
City Manager
Date:
Peter W. Korinis
Chief Information Officer
Date:
APPROVED AS TO INSURANCE
REQUIREMENTS:
LeeAnn Brehm
Risk Management Administrator
The foregoing instrument was acknowledged before me, the undersigned notary public in
and for the State of Florida, on this the day of , 20____, by
Notary Public
Seal of Office
Disaster Recovery Sites/City of Miami
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Notary Public, State of Florida
Printed Name of Notary Public
Individuals Who Signed Are
Personally Known
Identification Produced
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