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AGENDA ITEM SUMMARY FORM
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FILE ID • d
Date: 11/2/2008 Requesting Department:, Citywide
Commission Meeting Date: 1/15/2009 District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Photo Film Processing Services
Purpose of Item:
CA.2
The nature of this item is to establish a contract for Photo Film Processing Services on an as needed
basis from Best Photo Lab for an initial contract period of one (1) year with the option to renew for
four (4) additional one-year periods, allocating funds from the various sources of funds from the user
Departments and Agencies, subject to the availability of funds and budget approval at time of need.
Background Information:
The Purchasing Department has identified a need to establish a citywide contract for Photo Film
Processing services. This service will be utilized primarily by the Police Department, and other City
Departments and Agencies on an as needed contract basis. On October 28, 2008, the Purchasing
Department issued Invitation to Bid No. 108049. As required by the Procurement Code, the IFB was
advertised on-line. Bids were due and two (2) bids were received on November 17, 2008. Best Photo
Lab submitted the lowest responsive and responsible bid and is therefore recommended for award.
The estimated total contract value is $ 101,949.10.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
If using or receivmQ capital funds
Final Approvals
(SIGN AND DATE)
Budget
Manage nt
. Director
Manager
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