Loading...
HomeMy WebLinkAboutR-24-0065City of Miami Resolution R-24-0065 Legislation City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 15510 Final Action Date: 2/22/2024 A RESOLUTION OF THE MIAMI CITY COMMISSION DELEGATING AUTHORITY TO THE CITY MANAGER TO AWARD A PROFESSIONAL SERVICES AGREEMENT ("PSA") TO RESPONSIVE AND RESPONSIBLE EXTERNAL INDEPENDENT AUDITING FIRMS ("FIRMS"), PURSUANT TO REQUEST FOR QUALIFICATIONS ("RFQ") NO. 1782387 FOR AN AUDIT SERVICES POOL ("AUDIT POOL"), FOR A PERIOD OF THREE (3) YEARS WITH TWO (2) ONE (1) YEAR OPTIONS TO RENEW; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS FROM THE USER DEPARTMENTS AND AGENCIES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER INCLUSION OF ADDITIONAL FIRMS IN THE AUDIT POOL, AS MAY BE DEEMED IN THE BEST INTEREST OF THE CITY OF MIAMI ("CITY"), WITHOUT NEED FOR FURTHER CITY COMMISSION APPROVAL; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A PSA WITH EACH OF THE FIRMS RECOMMENDED FOR AWARD, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE; AND, FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE, WITH A REPORT LISTING THE FIRMS AWARDED TO THE AUDIT POOL TO BE SENT FROM THE CITY MANAGER TO THE CITY COMMISSION. WHEREAS, on January 11, 2024, the City Commission approved Agenda Item RE.15, a resolution sponsored by Commissioner Manolo Reyes, directing the City of Miami ("City") Independent Auditor General ("IAG"), with the assistance of the City Manager, to retain external independent audit firms ("Firms"), to conduct comprehensive and detailed audits, including, but not limited to, compliance and operational audits (collectively, "Audits") of the City's boards, agencies, trusts, and community redevelopment agencies where the City Commission, or members thereof, serve as members of the same, including, but not limited to, the: a) Coconut Grove Business Improvement District, b) Virginia Key Beach Park Trust, c) Bayfront Park Management Trust, d) Downtown Development Authority of the City Of Miami, e) Midtown City of Miami Page 1 of 3 File ID: 15510 (Revision:) Printed On: 2/27/2024 File ID: 15510 Enactment Number: R-24-0065 Community Redevelopment Agency, f) Omni Community Redevelopment Agency, and g) Southeast Overtown Park West Community Redevelopment Agency; and WHEREAS, at said meeting, the City Commission directed that the IAG and the City Manager appear before the City Commission at its January 25, 2024 Meeting to provide an update as to the status of the engagement of the Firms and the commencement of the Audits and further directed that the IAG render assistance to Firms, as necessary, to ensure the timely and thorough completion of the Audits, with said Audits to be completed within forty five (45) to sixty (60) calendar days from the date of engagement, with submission of the written Audit results to the City Commission, and the presentation of said results at the next available City Commission Meeting; and WHEREAS, the procurement of the Firms will be conducted by the City's Procurement Department ("Procurement") through the issuance of Request for Qualifications ("RFQ") No. 1782387 for the establishment of an Audit Services Pool ("Audit Pool"); and WHEREAS, the RFQ process can typically take an approximate ninety (90) to one hundred twenty (120) days; and WHEREAS, in order to expedite the establishment of the Audit Pool resulting from the RFQ, and complete the aforementioned Audits on a timely basis, it is recommended for the City Commission to delegate authority to the City Manager to award those responsive and responsible Firms that shall comprise the Audit Pool; and WHEREAS, the time savings achieved through this delegation of authority to the City Manager is an approximate thirty (30) to forty five (45) days; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Commission delegation of authority to the City Manager to award a Professional Services Agreement ("PSA") to responsive and responsible Firms, pursuant to RFQ No. 1782387 for an Audit Pool, for a period of three (3) years with two (2) one (1) year options to renew, is hereby authorized.' Section 3. Funds shall be allocated from the various sources of funds from the user departments and agencies, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to include additional firms in the Audit Pool, as may be deemed in the best interest of the City, without need for further City Commission approval. City of Miami Page 2 of 3 File ID: 15510 (Revision:) Printed on: 2/27/2024 File ID: 15510 Enactment Number: R-24-0065 Section 5. The City Manager is further authorized' to negotiate and execute a PSA with each of the Firms recommended for award, in a form acceptable to the City Attorney, for said purpose. Section 6. The City Manager is further authorized1 to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose, with a report listing the Firms awarded to the Audit Pool to be sent from the City Manager to the City Commission. Section 7. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, City Httor ey , 2/12/2024 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. City of Miami Page 3 of 3 File ID: 15510 (Revision:) Printed on: 2/27/2024