HomeMy WebLinkAboutR-24-0039City of Miami
Resolution R-24-0039
Legislation
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 15227 Final Action Date: 1/25/2024
A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BID
RECEIVED ON AUGUST 8, 2023, PURSUANT TO INVITATION FOR BIDS
("IFB") NO. 1688386, FOR THE PROVISION OF PAINTING SERVICES AND
GENERAL BUILDING REPAIRS AT POLICE FACILITIES, ON AN AS NEEDED
BASIS, FROM THE APPARENT LOWEST RESPONSIVE AND RESPONSIBLE
BIDDER, TOMKA LLC, A FLORIDA LIMITED LIABILITY COMPANY ("TOMKA"),
FOR AN INITIAL TERM OF THREE (3) YEARS, WITH THE OPTION TO
RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING
FUNDS FROM THE CITY OF MIAMI ("CITY") POLICE DEPARTMENT
("POLICE") GENERAL FUND ACCOUNT NO. 0001.191501.546000, SUBJECT
TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE
TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS,
RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS,
APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH
ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI,
FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S
PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN
COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS,
AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") Police Department ("Police") has a continued need
for painting services and general building repairs at their various facilities; and
WHEREAS, on June 26, 2023, the City's Department of Procurement ("Procurement"),
on behalf of Police, issued Invitation for Bids ("IFB") No. 1688386 to establish a contract for
Painting Services and General Building Repairs at Police Facilities, on an as needed basis, to
be awarded, for an initial term of three (3) years, with the option to renew for two (2) additional
one (1) year periods; and
WHEREAS, on August 8, 2023, Procurement received five (5) bid responses to the IFB,
which were evaluated and tabulated following the required guidelines of the IFB, with two (2)
bids deemed non -responsive, and Tomka LLC, a Florida limited liability company ("Tomka"),
deemed the apparent lowest responsive and responsible Bidder;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
City of Miami Page 1 of 2 File ID: 15227 (Revision:) Printed On: 2/1/2024
File ID: 15227 Enactment Number: R-24-0039
Section 2. The bid received on August 8, 2023, pursuant to IFB No. 1688386, for the
provision of Painting Services and General Building Repairs at Police Facilities, on an as
needed basis, from the apparent lowest responsive and responsible Bidder, Tomka, for an initial
term of three (3) years, with the option to renew for two (2) additional one (1) year periods, is
hereby accepted.
Section 3. Funds shall be allocated from the Police General Fund Account No.
0001.191501.546000, subject to the availability of funds and budgetary approval at the time of
need.
Section 4. The City Manager is hereby authorized' to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code
of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18
of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable
laws, rules, and regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Attor ey 1/16/2024
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.
City of Miami Page 2 of 2 File ID: 15227 (Revision:) Printed on: 2/1/2024