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HomeMy WebLinkAboutR-24-0012City of Miami Resolution R-24-0012 Legislation City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 15123 Final Action Date: 1/11/2024 A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BIDS RECEIVED ON OCTOBER 13, 2023, PURSUANT TO INVITATION FOR BIDS ("IFB") NO. 1664387, FROM THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDERS, PMM CONSULTING ENGINEERS, CORP., A FLORIDA PROFIT CORPORATION ("PMM CONSULTING"), THE PRIMARY VENDOR, AND C.A.P. GOVERNMENT, INC., A FLORIDA PROFIT CORPORATION ("C.A.P. GOVERNMENT"), THE SECONDARY VENDOR, FOR THE PROVISION OF PLANS REVIEW, INSPECTION, AND PROFESSIONAL SERVICES, ON AN AS NEEDED BASIS, FOR THE CITY OF MIAMI ("CITY") BUILDING DEPARTMENT ("BUILDING") AND THE DEPARTMENT OF RESILIENCE AND PUBLIC WORKS ("RPW'), FOR AN INITIAL TERM OF TWO (2) YEARS WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL TWO (2) YEAR PERIODS; ALLOCATING FUNDS FROM VARIOUS SOURCES OF FUNDS FROM THE END USER DEPARTMENTS AND SUCH SOURCES OF FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, City of Miami ("City") Building Department ("Building") and Department of Resilience and Public Works ("RPW') have a continuous need for Plans Review, Inspection, and Professional Services; and WHEREAS, on September 13, 2023, the City's Department of Procurement ("Procurement"), on behalf of Building and RPVV, issued Invitation for Bids ("IFB") No. 1664387 for the provision of Plans Review, Inspection, and Professional Services, on an as needed basis, for an initial term of two (2) years with the option to renew for two (2) additional two (2) year periods; and WHEREAS, on October 13, 2023, Procurement received five (5) bid responses to the IFB, which were evaluated and tabulated following the required guidelines of the IFB, however, three (3) bids were found non -responsive; and City of Miami Page 1 of 2 File ID: 15123 (Revision: A) Printed On: 1/30/2024 File ID: 15123 Enactment Number: R-24-0012 WHEREAS, PMM Consulting Engineers, Corp., a Florida profit corporation ("PMM Consulting"), the primary vendor, and C.A.P. Government, Inc., a Florida profit corporation ("C.A.P. Government "), the secondary vendor, were deemed the lowest responsive and responsible Bidders; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bids received on October 13, 2023, pursuant to IFB No. 1664387, from the lowest responsive and responsible Bidders, PMM Consulting, the primary vendor, and C.A.P. Government, the secondary vendor, for the provision of Plans Review, Inspection, and Professional Services, on an as needed basis, for Building and RPW, for an initial term of two (2) years with the option to renew for two (2) additional two (2) year periods, are hereby accepted. Section 3. Funding shall be allocated from various sources of funds from the end user departments and such other sources of funds, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is hereby authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: sndez, ity Altor ey 1/2/2024 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. City of Miami Page 2 of 2 File ID: 15123 (Revision: A) Printed on: 1/30/2024