HomeMy WebLinkAboutExhibit ADocuSign Envelope ID: 3D8A6BC2-F7FA-46C8-A96D-1 E645B07CEF3
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Arthur Noriega V
City Manager
[r4 y
FROM: Aa e Jerez, CPPO
Director/Chief Procurement Officer, Procurement
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DATE: 7/6/2023
SUBJECT: Emergency purchases
REFERENCES:
ENCLOSURES: Invoice 4446 and 4447
The Department of DREAM respectfully requests your approval of the following emergency
purchase(s) Cinema Lighting and Audio/Visual Equipment for the Tower Theater
The goods and/or services required herein are as a result of one or both of the following circumstance(s):
1) A public emergency (threats to health, life, welfare or safety); or
2) Convenience of the City.
Per the emergency procurement procedures as defined in Section 18-90 of the City Code, authorization to
waive the competitive bid process, albeit it is a retroactive authorization, is also requested for the
aforementioned emergency purchase if greater than $25,000.
This purchase is necessary for the following reason:
The Tower Theatre grand re -opening and Celia Cruz Exhibit are scheduled for Friday, July 14th, 2023. Procurement issued two (2) IFQ's pursuant
to the Trades Contract RFQ No. 184144. However, vendors either stated that they were not bidding or that the timeline could not be met due to the
market's supplier demand shortage. Orly Prosound Productions, a registered vendor for the City, is able to meet the timeline. Pursuant to Section
18-90, an emergency purchase for these items is necessary to ensure the grand re -opening of the Tower Theater on July 14, 2023 for the Celia
Cruz Exhibit.
CITY MANAGER:
Docusigned by.
Arthur Noriega V
El APPROVED DISAPPROVED
July 7, 2023 1 14:43:55 EDT
Date:
DIRECTOR, DEPARTMENT OF PROCUREMENT: APPROVED ❑ DISAPPROVED
Date:
Annie Perez, CPPO
July 7, 2023 1 14:07:34 EDT
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DocuSign Envelope ID: 3D8A6BC2-F7FA-46C8-A96D-1 E645B07CEF3
Additional certification required for emergency purchases treater than $25,000:
DIRECTOR, OFFICE OF
MANAGEMENT AND
BUDGET:
,—CloyoSygnetl by
Marie "Maggie" Gouin
®I certify the funds to cover this emergency purchase are available
Date:
July 7, 2023 1 14:37:42 EDT