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Home My WebLink AboutBack-Up DocumentsCITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Arthur Noriega V City Manager Digitally signed by Evans, Evans Chris Chas Date: 2023.07.13 11:57:31-04'00' DATE: 7/ 11 /2023 SUBJECT: Emergency purchases REFERENCES: FROM: Chris Evans Interim Director Parks and Recreation ENCLOSURES: Kal-Tech Controls, LLC Proposal The Department of Parks and Recreation respectfully requests your approval of the following emergency purchase(s) Ka1-Tech Controls, LLC will assess and repair the HVAC automated controls system at Roberto C. Park. The goods and/or services required herein are as a result of one or both of the following circumstance(s): I) A public emergency (threats to health, life, welfare or safety); or 2) Convenience of the City. Per the emergency procurement procedures as defined in Section 18-90 of the City Code, authorization to waive the competitive bid process, albeit it is a retroactive authorization, is also requested for the aforementioned emergency purchase if greater than $25,000. This purchase is necessary for the following reason: Repair the HVAC automated temperature controls at the Robert Clemente Community Center building, The repair is needed now to perform a "Test and Balance" protocol to the mechanical equipment. The Test and Balance report will determine what further repairs are needed to the HVAC system to prevent further accumulation of mold in the interior of the building. Funding is available for this repair work under the following B# - 40-B173524 Arthur oriega APPROVE n DISAPPROVED Date: 1,63 R, DEPARTMENT OF PROCUREMENT: ,® APPROVED jJ DISAPPROVED Date: CPPO Additional certification required for emergency purchases greater than $25,000: DIRECTOR, OFFICE OF MANAGEMENT AND BUDGET: Marie "Maggie" Gouin I certify the funds to cover this emergency purchase are available Date: ./0/20a3 Gonzalez, Arlene From: Osborne, Latoya Sent: Friday, July 14, 2023 12:52 PM To: Clark, Brittany; Gonzalez, Arlene Cc: Morley, Lacleveia; Mora, Jorge Subject: RE: Roberto Clemente Park HVAC controls This is an emergency so please print and include this email as an attachment with Jorge's direction below. Highlight his message below from 10:57am. We cannot wait until Chris returns next week. In Chris's signature field, put "See Email Attachment". Let me know if you have any issues. Thank you, Latoya Osborne From: Clark, Brittany <Bclark@miamigov.com> Sent: Friday, July 14, 2023 12:47 PM To: Osborne, Latoya <LTOsborne@miamigov,com>; Gonzalez, Arlene <ArleneGonzalez@miamigov.com> Cc: Morley, Lacleveia <LMorley@miamigov.com> Subject: Re: Roberto Clemente Park HVAC controls Hi Latoya I can create the routing slip for the documents, but it won't be sent up until Chris signs it. Not sure if anyone can sign in replace of him. Sincerely, Brittany Clark Information Clerk City of Miami, Parks & Recreation Department 444 SW 2nd Avenue Miami FI. 33130 Phone: (305) 416-1300 Email: Bciark@miamigov.com Website: www.miamigov.com/parks To nominate a Parks Employee for Employee of the Month, please click here! Follow us social media: CAPRA Accredited by the National Recreation and Park Association From: Osborne, Latoya <LTOsborne@miamigov.com> Sent: Friday, July 14, 2023 12:41 PM To: Clark, Brittany <Bclark@miamigov.com>; Gonzalez, Arlene <ArleneGonzalez@miamigov.com> Cc: Morley, Lacleveia <LMorley@miamigov.com> Subject: FW: Roberto Clemente Park HVAC controls 1 Hi Brittany and Arlene, Can you please prepare routing slip for Procurement, Budget, and City Manager's Office to approve. Please note on the routing form in bold that this is an emergency memo. Let me know if you have any issues. If this can be routed today, that would be ideal. Thank you, Latoya Osborne From: Mora, Jorge <JMora@miamigov.com> Sent: Friday, July 14, 2023 10:57 AM To: Osborne, Latoya <LTOsborne uCJmiamigov.com> Cc: Calautti, Tommaso <TCalautti@miamigov.com>; Rodriguez, Ricardo <RRodriguez@miamigov.com> Subject: Re: Roberto Clemente Park HVAC controls Chris is out so route it but please make sure the makes sure the routing document has emergency memo for approval front and center. Get Outlook for i05 From: Osborne, Latoya <LTOsborne@miamigov.com> Sent: Thursday, July 13, 2023 12:10;05 PM To: Mora, Jorge <JMora@miamigov.com> Cc: Calautti, Tommaso <TCalautti@miamigov.com>; Rodriguez, Ricardo <RRodriguez@miamigov.com> Subject: FW: Roberto Clemente Park HVAC controls Hi Jorge, Memo has been signed by Chris. Would you like us to go through the formal routing process for signatures from Annie/Maggie/Natasha/Art? Or will you or Chris be emailing this directly since it is an emergency? Thank you, Latoya Osborne From: Evans, Chris <CEvans@miamigov.com> Sent: Thursday, July 13, 2023 12:02 PM To: Osborne, Latoya <LTOsborne@miamigov.corn> Subject: RE: Roberto Clemente Park HVAC controls Good morning Latoya, Please see attached. 2 Chris Evans Director, Parks & Recreation Department Website: www.mlamigov.com/parks Social Media: @MiamiParks From: Osborne, Latoya <LTOsborne(rmiamigov.com> Sent: Wednesday, July 12, 2023 9:13 PM To: Evans, Chris <CEvans@miamigov.corn> Subject: FW: Roberto Clemente Park HVAC controls Importance: High Hi Chris, Can you please sign the attached emergency memo requesting to move forward with Roberto Clemente Park emergency purchase for HVAC repairs? We currently have funding to cover this repair work and the B# is included along with the proposal. Thank you, Latoya From: Mora, Jorge <JMora@miamigov.com> Sent: Tuesday, July 11, 2023 4:28 PM To: Osborne, Latoya <LTOsbornePmiamigov.com> Cc: Calautti, Tommaso <TCalautti@rniamigov.com>; Rodriguez, Ricardo <RRodriguez@miamigov.com>; Campoamor, Jorge <JCampoamor@miamigov.com> Subject: Roberto Clemente Park HVAC controls Latoya, please process for the Director's signature. Thank you, JLM From: Mora, Jorge Sent: Tuesday, July 11, 2023 12:18 PM To: Rodriguez, Ricardo <RRodriguez@miamigov.com>; Calautti, Tommaso <TCalautti@miamigov.corn>; Campoamor, Jorge <JCampoamor@miamigov.com> Cc: Osborne, Latoya <LTOsborne(a7miamigov.com> Subject: RE: Emergency Memo Form Folks - please review the memo and edit, correct, add as you deem appropriate. Once we get the proposal, I'll route the memo for signatures. This is an emergency request, so treat it as such. Thanks From: Rodriguez, Ricardo <RRodriguez@miamigov.com> Sent: Tuesday, July 11, 2023 11:19 AM To: Mora, Jorge <JMora@miamigov.com>; Osborne, Latoya <LTOsborne@miamigov.com>; Calautti, Tommaso 3 <TCalautti@miamigov.com> Subject: Emergency Memo Form 11[111 11 Ricardo Rodriguez Construction Coordinator City of Miami, Parks & Recreation Department, Capital Programs Division 444 SW 2nd Avenue - 8th Floor, Miami, FL 33130 (786) 553-1234 Cellular (305) 416-1359 Office Email: rrodriguez@miamigov.com Website: www.miamigov.com/parks To nominate a Parks Employee for Employee of the Month, please click here! Follow us social media: CAPRA Accredited by the National Recreation and Park Association Project Number 40-B173524 Award Number 1426 Budget V( Project Name CW Park Facility NC P. Award Name Contribution from GF 21-1 0 n Project CAN Park Facility A/C Replace Budget Version Award iContribution from GF Status iBaselined T.dpTask Tok Rorwoe Group R.os-•:d.irci,.: • Award Budgetary Control Level Start Date End Date I -Contribution from GFIAbsolutE127-APR-2017 130-SEP-2025 Funds Budget Actuals Encumbrances Available 1,028,853 681 845,839.38 89,753 85 93,260.45 €AT KAL-TECH CONTROLS, LLC 6586 Hypoluxo Rd., Suite 343, Lake Worth, FL 33467 Phone- (954)214-4103 Fax- (561)634-4500 E-Mail-Steve@KaltechControls.com Company: Attention: From: City of Miami Javier Olivera Steve Kaltsas Proposal No. Pages: Date: 071123 1 July 11, 2023 Project: Roberto Clemente Park — VAV Upgrade rev. 2 We are pleased to present our Automatic Temperature Controls / Building Management System proposal for your consideration on this project. KAL-TECH Controls will provide and install the Carrier Open BACnet Direct Digital Control System for the heating, ventilation and air conditioning system as described below. VAV TERMINAL UNIT UPGRADE 18 total Existing VAV provisions to include heater control, high voltage provisions -New VAV provisions provided by KAL-TECH to include: • Carrier BACnet VAV controller with integrated actuator • Carrier wall mounted temperature sensor with display • New control transformer • Supply air temperature sensor • Low voltage control wiring and terminations. Pricing based on freewire application of plenum rated cable where concealed • Project Management, system engineering, check-out and control drawings. • Programming, start-up and commissioning of new controls • Integration of new VAV controls into existing i-Vu facility management system • One (1) year warranty on Carrier Controls, parts and installation • Operation and maintenance manuals Our net sell price for the products and services listed above is $31,000.00 OPTIONAL ADD - Supply lift for VAVs located in high area ADD $1,500.00 Items Not Included: • Power wiring 120vac or Higher • Overtime/premium labor • Test and balance commissioning • Service or repair of VAV terminals • Service or repair of existing HVAC Mechanical Equipment • Lift not included in base price for VAVs located in high areas • Tamper proof covers for wall mounted sensors by others • VAV terminal units are existing to be reused • IT Support and IP addresses by others • Roof penetrations are not included • Lighting control provisions • Minisplit provisions • Exhaust fan control • Fire/Smoke dampers or FSD control • LAN ethernet cable by others • Access panels are not included • Smoke Detectors/Interlocks • Drywall patching and/or painting • Motorized dampers and/or actuators other than listed above are not included • Any additional third -party device that is needed to translate a third -party proprietary protocol to BACnet MSTP is by others and specifically excluded • Manufacturers that provide any equipment or system with factory mounted controls are solely responsible for said control's ability to accomplish the needed sequence of operation • LEED commissioning hours • Bonding cost, badging fees and background checks are excluded and are to be quoted separately • Controls not connected or associated with Carrier Controls • Any items or fees not included in this quote !Ate. A el BEING RIB. Functional D' 7ic@s, In EIDEC 1 of 1 DIVISION OF CORPORATIONS It af r J1'•P rrifj an official iuhf of Florida w9bs1 e Department of State / Division of Corporations / Search Records / Search by Entity Name / Detail by Entity Name Florida Limited Liability Company KAL-TECH CONTROLS LLC Filing Information Document Number L09000020582 FEI/EIN Number 26-4403210 Date Filed 03/02/2009 Effective Date 03/02/2009 State FL Status ACTIVE Principal Address 6703 LAKE NONA PLACE LAKE WORTH, FL 33463 Changed: 08/28/2013 Mailing Address 6586 Hypoluxo Rd. Suite 343 LAKE WORTH, FL 33467 Changed: 06/08/2020 Registered Agent Name & Address KALTSAS, STATHIS S 6703 LAKE NONA PLACE LAKE WORTH, FL 33463 Address Changed: 03/20/2014 Authorized Person(s) Detail Name & Address Title MGR KALTSAS, STATHIS S 6703 LAKE NONA PLACE LAKE WORTH, FL 33463 Annual Reports Report Year Filed Date 2021 02/01/2021 2022 01/31/2022 2023 03/14/2023 Document Images 03/14/2023 --ANNUAL REPORT 01/31/2022 --ANNUAL REPORT 02/01 /2021 --ANNUAL REPORT 06/08/2020 --ANNUAL REPORT 02/21 /2019 --ANNUAL REPORT 04/11/2018 --ANNUAL REPORT 03/10/2017 --ANNUAL REPORT 01/23/2016 --ANNUAL REPORT 01/12/2015 --ANNUAL REPORT 03/20/2014 --ANNUAL REPORT 03/22/2013 --ANNUAL REPORT 01/04/2012 --ANNUAL REPORT 03/01/2011 --ANNUAL REPORT Q1/06/2010 --ANNUAL REPORT 03/02/2009 -- Florida Limited Liability View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format Florida Department of State, Division of Corporations