HomeMy WebLinkAboutSubmittal-City Manager-Certified Copy of R-23-0448City of Miami
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on `Z- t k--2�3 . City Clerk
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3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 14645 Enactment Number: R-23-0448
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ADOPTING A FINAL BUDGET AND MAKING APPROPRIATIONS RELATING
TO OPERATIONAL AND BUDGETARY REQUIREMENTS FOR THE FISCAL
YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024;
RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY
ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY OFFICIALS IN
ORDER TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT
CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN
CONNECTION THEREWITH AND FOR GRANTS IN PROGRESS AND OTHER
FUNDING SOURCES IN PROGRESS AND FOR NECESSARY RELATED
DOCUMENT NEGOTIATIONS AND EXECUTIONS; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, pursuant to Sections 200.065(2)(a)(4) and (2)(c), Florida Statutes, the City
Manager has prepared and submitted to the City Commission a proposed budget of the
expenditures and revenues of all City of Miami ("City") Departments, Offices, and Boards for the
Fiscal Year beginning October 1, 2023, and ending September 30, 2024 ("Fiscal Year 2023-24");
and
WHEREAS, a copy of the proposed budget has been posted on the City's website and
has been on file in the Office of the City Clerk since July 27, 2023, and is incorporated herein by
this reference; and
WHEREAS, on September 9, 2023, the City held a public hearing as required pursuant
to Section 200.065(2)(c), Florida Statutes, and the City Commission adopted the proposed
budget as the tentative budget of the City pursuant to Resolution No. R-23-0377; and
WHEREAS, the General Fund Budget for Fiscal Year 2023-24 is $1,068,066,000 and the
total Budget for all non -capital funds is $1,633,659,000; and
WHEREAS, the City's proposed tentative general operating ad valorem millage rate is
7.4843; and
WHEREAS, the major source of revenue for the General Fund is derived from the
category identified as "Property Taxes" in the amount of $554,682,000; and
WHEREAS, it is in the best interests of the City to authorize the City Manager to make
any necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -
Year Financial Plan, Strategic Plan, and Multi -Year Capital Plan, all for the purposes set forth in
this Resolution; and
WHEREAS, it is in the best interests of the City to ratify, approve, and confirm certain
necessary actions of the City Manager and designated City Departments in order to update the
Cify of Miami
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Submitted into the public
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on . City Clerk
File Number: 14645 Enactment Number: R-23-0448
relevant financial controls, project close-outs, accounting entries, and computer systems in
connection therewith and for grants in progress; and
WHEREAS, provisions have been duly made by the City Commission for Public Hearings
on the proposed budget before the City Commission as a Committee of the Whole and Public
Hearings thereon have been held as required pursuant to Section 200.065, Florida Statutes; and
WHEREAS, this Resolution is adopted as amended by incorporating the applicable
changes listed in the memorandum including the attachments thereto and signed by the City
Manager, attached and incorporated as Exhibit °A" ("Information for Second Budget Hearing —
Fiscal Year 2023-24 Tentative Budget");
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The tentative budget, as described herein, is hereby adopted as the final
budget of the City as amended to include all of the applicable changes contained in Information
for Second Budget Hearing — Fiscal Year 2023-24 Tentative Budget, all of which is
incorporated herein.
Section 3. The following appropriations are made for the municipal operations of the
General Fund for the Fiscal Year 2023-24:
City of Miami Page 2 of 8 R-23-0448
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File Number: 14645 Enactment Number: R-23-0448
GENERAL FUND APPROPRIATIONS
Departments, Boards and Offices:
Mayor $ 3,261,000
Commissioners 11,333,000
City Manager 4,962,000
Agenda Coordination 409,000
Independent Auditor General 1,872,000
City Attorney 12,530,000
City Clerk 2,301,000
Civil Service 647,000
Code Compliance 11,440,000
Communications 1,630,000
Equal Opportunity and Diversity Programs 647,000
Finance 12,655,000
Grants Administration 2,030,000
Human Resources 6,049,000
Innovation and Technology 15,352,000
Management and Budget 3,984,000
Procurement 3,614,000
Resilience and Sustainability 1,171,000
Human Services 7,274,000
Building 36,075,000
Planning 7,216,000
Zoning 6,030,000
Housing and Community Development 2,281,000
Capital Improvements 1,959,000
General Services Administration 35,043,000
Resilience and Public Works 38,999,000
Solid Waste 45,906,000
Fire -Rescue 213,248,000
Police 345,923,000
Real Estate and Asset Management 18,853,000
Parks and Recreation 59,278,000
Risk Management 4,468,000
Non -Departmental Accounts (NDA) 75,167,000
Transfers - Out 74,459,000
Total $ 1,068,066,000
Reserves Based on Financial Integrity Principles: (Included in General Fund — NDA)
Contingency Reserves $ 5,000,000
Undesignated Reserves
TOTAL RESERVES $ 5,000,000
Section 4. The above appropriations for the municipal operations of the General Fund
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File Number: 14645 Enactment Number: R-23-0448
are made based on the following sources of revenues for Fiscal Year 2023-24:
GENERAL FUND REVENUES
Property Taxes $ 554,682,000
Franchise Fees and Other Taxes 131,767,000
Interest 11,508,000
Transfers -In 25,390,000
Fines and Forfeitures 6,743,000
Intergovernmental Revenues 111,569,000
Licenses and Permits 87,898,000
Other Revenues (Inflows) 5,772,000
Charges for Services 132,737,000
TOTAL GENERAL FUND $ 1,068,066,000 I
Section 5. The following appropriations are made for the municipal operations of Debt
Service Funds for Fiscal Year 2023-24:
DEBT SERVICE FUNDS APPROPRIATONS
General Obligation Bonds $ 25,958,000
Special Obligation Bonds 40,368,000
TOTAL DEBT SERVICE FUNDS $ 66,326,000
Section 6. The above appropriations for the municipal operations of Debt Service Funds
are made based on the following sources of revenues for Fiscal Year 2023-24:
DEBT SERVICE FUNDS REVENUES
Property Taxes $ 25,958,000
Transfers -In and Other Revenues 40,368,000
TOTAL DEBT SERVICE FUNDS $ 66,326,000
Section 7. The following appropriations are made for the municipal operations of Special
Revenue Funds for Fiscal Year 2023-24:
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File Number: 14645 Enactment Number: R-23-0448
SPECIAL REVENUE FUNDS APPROPRIATIONS
General Special Revenues $ 3,528,000
Sport Facilities and Activities 18,000
Planning Services 21,502,000
Planning and Zoning Tree Trust Fund 1,283,000
Public Art Fund 2,408,000
Historic Preservation Trust Fund 527,000
Fire Rescue Services 11,627,000
UASI-Fire Rescue 38,916,000
Parks and Recreation Services 801,000
Police Services 13,443,000
Law Enforcement Trust Fund 1,676,000
Public Works Services 8,111,000
Solid Waste Recycling Trust 116,000
City Clerk Services 1,794,000
Community and Economic Development 75,885,000
Homeless Program 2,407,000
Human Services 405,000
Bayfront/Riverfront Land Acquisition Rouse Trust 2,079,000
Mami Ballpark Parking Facilities 13,902,000
Departmental Improvement Initiatives 64,260,000
Transportation and Transit 23,710,000
Emergency Funds 17,953,000
American Rescue Plan Act 80,000,000
TOTAL SPECIAL REVENUE FUNDS $ 386,351,000
Section 8. The above appropriations for the municipal operations of Special Revenue
Funds are made based on the following sources of revenues for Fiscal Year 2023-24:
SPECIAL REVENUE FUNDS REVENUES
All Sources
TOTAL SPECIAL REVENUE FUNDS
$ 386,351,000
$ 386,351,000
Section 9. The following appropriations are made for the municipal operations of Internal
Service Funds for Fiscal Year 2023-24 :
INTERNAL SERVICE FUND APPROPRIATIONS
Life and Health Insurance 54,454,000
Workers' Compensation 22,441,00D
Others 36,021,000
TOTAL INTERNAL SERVICE FUND $ 112,916,000
Section 10. The above appropriations for the municipal operations of Internal Service
Funds are made based on the following sources of revenues for Fiscal Year 2023-24:
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File Number: 14645 Enactment Number: R-23-0448
INTERNAL SERVICE FUND REVENUES
All Sources $ 112,916,000
TOTAL INTERNAL SERVICE FUND $ 112,916,000
Section 11. This Resolution is a resolution of precedent and all other resolutions in
conflict with it are held null and void insofar as they pertain to these appropriations; however, no
provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as set
forth in Sections 18-500 through Sections 18-503 of the City Code. The appropriations are the
anticipated expenditure requirements for the City, but are not mandatory should efficient
administration of City Departments and Boards or altered economic conditions indicate that a
curtailment in certain expenditures is necessary or desirable for the general welfare of the City.
The City Manager is specifically authorized' to create awards and to transfer funds between
accounts and awards, and to withhold any of these appropriated funds from encumbrance or
expenditure should such action appear advantageous to the economic and efficient operation of
the City. The City Manager is also authorized' to transfer any excess unrestricted moneys from
other funds to the General Fund provided that those are appropriated moneys which are no
longer needed to implement the original purpose of the appropriation, which are legally available
at the time of such transfer, and whose expenditure is not limited to use for any other specified
purpose.
Section 12. The City Manager is authorized' to make any necessary changes to adjust,
amend and appropriate the City Operating Budget, Five Year Financial Plan, Strategic Plan, and
the Multi -Year Capital Plan, with transfers in and/or out, as necessary and applicable, of legally
available funds, and to designate projects, services, components, values, amounts, and uses, as
necessary and applicable, for purposes set forth in this Resolution.
Section 13. All departments and the number of employees designated therein provided
for in this budget either by position summary or by the organizational chart are deemed approved
by the City Commission. Any permanent change regarding same shall require City Commission
approval. 4
Section 14. The City Manager is authorized' to administer the executive pay plan and
benefit package, to disburse the funds appropriated herein for said purpose in a manner he or
she deems appropriate. The City Manager is also authorized' to administer and disburse the
City Commission benefit package. With the exception of those positions in which the salary is
established by City Commission action, the City Manager is further authorized' to establish the
salaries of those employees in executive and staff positions in accordance with the executive and
staff pay plan. These employees may receive any salary increases given in Section 16.
Section 15. The City Manager is authorized' to disburse any funds that may be
designated by the City Commission as cost -of -living or other pay adjustments to Civil Service,
executive and staff employees as may be approved by the City Manager.
Section 16. Nothing contained in this Resolution shall be construed as to prohibit or
prevent the City Manager, the administrative head of the City, who is responsible for the efficient
administration of all Departments, from exercising the power granted to and imposed upon him or
her in the Charter of the City of Miami ("Charter") to fix, adjust, raise, or lower salaries, and to
create, abolish, fill, or hold vacant, temporary or permanent positions whenever it has been
determined by the City Manager to be in the best interest of efficient and economical
1The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attomey, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
City of Miami Page 6 of 8 R-23-0448
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File Number: 14645 Enactment Number: R-23-0448
administration of the City and all its Departments.2 The authority contained in this Section shall
also be applicable whenever the City Manager shall cause a Department to reorganize itself to
perform its services more efficiently; such reorganization may include reduction of budgeted
positions, reclassification of positions, and alteration of the number of budgeted positions in any
given classification.'
Section 17. The transfer of funds between the detailed accounts comprising any
separate amount appropriated by the above sections hereof is approved and authorized' when
such transfer shall have been made at the request of the City Manager and when such transfer
shall have been made of any part of an unencumbered balance of an appropriation to or for a
purpose or object for which the appropriation for the herein fiscal year has proved insufficient.
Section 18. The transfer of funds between the detailed accounts comprising any
separate amount appropriated by the above sections hereof is approved and authorized' when
such transfer of funds is made at the request of the City Manager and when such transfer is to be
made between the detailed accounts appropriated to the same office, department, or division.
Section 19. To effect salary adjustments, the City Manager is further authorized' to make
departmental and other transfers from any reserve accounts established in the General Fund,
and is authorized' to approve transfers for any unforeseen requirements of all appropriated funds
as may be required so Tong as such transfer is consistent with the provisions contained in
Chapter 18, Article IX of the City Code.
Section 20. To facilitate effective budgetary control and sound fiscal management, the
City Manager is further authorized' to transfer funds from departmental budget reserve accounts
to the Emergency Account of Non -Departmental Accounts to other Funds, and to departmental
budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other
Funds.
Section 21. The Emergency Account is declared to be appropriate to meet emergency
expenses and is subject to expenditure by the City Manager for any emergency purpose.
Section 22. Except as herein provided, transfers between items appropriated shall be
authorized' by resolution amendatory hereto, except that transfers from the Non -Departmental
Accounts may be made by resolution.
Section 23. The City Manager is authorized' to invite or advertise for bids for the
purchase of any material, equipment, physical improvement, or service provided by the
aforementioned appropriations or which may be provided for in accordance with the authority of
Chapter 18 of the City Code, for which formal bidding is required, such bids to be returnable to
the City Commission or City Manager in accordance with Charter or City Code provisions.
Section 24. Further, expenditure of the herein appropriated funds is authorized' in the
procurement of goods and services by award or contract for the same by the City Commission
following the use, if applicable, of competitive negotiations unless the award of such contract by
the City Manager is expressly allowed under City Code provisions.
Section 25. Certain necessary actions by the City Manager and the designated City
Departments in order to update the relevant financial controls, project close-outs, accounting
entries, and computer systems in connection therewith and for grants in progress, are hereby
2 The provisions of this Section 16 are subject to the limitations and requirements set forth in City
l- Commission Resolution No. 22-0230.
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File Number: 14645
Enactment Number: R-23-0448
ratified, approved, and confirmed.
Section 26. The City Manager is authorized' to negotiate and execute any and all
agreements necessary, all in forms acceptable to the City Attorney, in order to accomplish any
of the appropriations and allocations stated herein
Section 27. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.3
DATE:
RESULT:
MOVER:
SECONDER:
AYES:
DATE:
ACTION:
9/28/2023
ADOPTED
Joe Carollo, Commissioner
Manolo Reyes, Commissioner
Christine King, Joe Carollo, Sabina Covo, Manolo Reyes
9/29/2023
Signed by the Mayor
I, Todd B. Hannon, City Clerk of the City of Miami, Florida, and keeper of the records
thereof, do hereby certify that this constitutes a true and correct copy of Resolution No. R-
23-0448, with attachment(s), passed by the City Commission on 9/28/2023.
ity Clerk, uty City Clerk
(for Todd B. Hannon, City
Clerk)
September 29, 2023
Date Certified
3 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City of Miami Page 8 of 8 R-23-0448
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City of Miami City Hall
3500 Pan American Drive
3133
Master ReportMiami, FL
j� www.miamigov.com
Enactment Number: R-23-0448
File Number: 14645 File Type: Resolution Status: ADOPTED
Revision: Controlling Body: City Commission
File Name: Approve Annual Budget FY'24 - City of Miami Introduced: 9/14/2023
Requesting Dept: Office of Management and Budget Final Action Date: 9/28/2023
Title: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ADOPTING A FINAL BUDGET AND MAKING APPROPRIATIONS RELATING TO
OPERATIONAL AND BUDGETARY REQUIREMENTS FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024; RATIFYING,
APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY
MANAGER AND DESIGNATED CITY OFFICIALS IN ORDER TO UPDATE THE
RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING
ENTRIES, AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR
GRANTS IN PROGRESS AND OTHER FUNDING SOURCES IN PROGRESS AND
FOR NECESSARY RELATED DOCUMENT NEGOTIATIONS AND EXECUTIONS;
PROVIDING FOR AN EFFECTIVE DATE.
Notes:
Links:
Attachments: 14645 Exhibit A (PDF)
14645 Form of Notice (PDF)
14645 Back -Up from Law Dept (PDF)
History of Legislative File:
Revision: Acting Body: Date: Action: Result:
Marie Gouin 9/15/2023 Department Head Review Completed
Calvin Fifer 9/15/2023 Budget Analyst Review Completed
Larry M. Spring 9/18/2023 Assistant City Manager Review Completed
Arthur Noriega V 9/18/2023 City Manager Review Completed
Legislative Division 9/18/2023 Legislative Division Review Completed
Xavier Alban 9/19/2023 ACA Review Completed
City Commission 9/28/2023 Meeting Completed
City Commission 9/28/2023 ADOPTED Passed
Mayor's Office 9/29/2023 Signed by the Mayor Completed
City Clerk's Office 9/29/2023 Signed and Attested by the City Completed
Clerk
Victoria Mendez 9/29/2023 Approved Form and Completed
Correctness
City Clerk's Office 9/29/2023 Rendered Completed
City of Miami Page 1 of 1 Printed on: 9/29/2023
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Exhibit A
To Be Distributed
File ID 14645