HomeMy WebLinkAboutExhibit A-SUBCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
THIS DOCUMENT IS A SUBSTITUTION TO
ORIGINAL. BACKUP ORIGINAL CAN BE
SEEN AT THE END OF THIS DOCUMENT.
TO: Arthur Noriega V DATE: October 16, 2023
City Manager
f--DocuSiyned by:
Cluo,t,S QLfar'b
FROM: u0e73
aC va0nala, P.E., CFM SUBJECT: Additional Work Concerning Golden
Director Pines Roadway and Drainage Improvements
Department of Resilience & Public Works
REFERENCES: BidSafe/Request for Quotation
("RFQ") No. 21-22-005
By this memorandum, RPW is requesting to amend the Golden Pines Roadway and Drainage
Improvements ("Contract") authorized pursuant to BidSafe/RFQ No. 21-22-005 to increase the contract
capacity. It is necessary to increase the capacity of the contract by Five Million Four Hundred Sixty -Five
Thousand Four Hundred Fifty -Three Dollars and Fourteen Cents ($5,465,453.14) to award the additional
scope of work to cover Segment 2 (SW 24th Street from SW 27th Avenue to SW 32nd Avenue).
BACKGROUND:
On January 7, 2022, Procurement issued solicitation BidSafe/RFQ No. 21-22-005 under full and open
competition to obtain bids from qualified firms. On February 22, 2022, Procurement received two (2) bids
in response to the solicitation. After Procurement conducted its due diligence, the Contract was awarded
to David Mancini & Sons, Inc. for a not -to -exceed contract value of $8,049,891.10 for Segment 3 (SW 24th
Terrace from SW 27th Avenue to SW 32nd Avenue) and Segment 4 (SW 25th Street from SW 27th Avenue
to SW 32nd Avenue) on August 2, 2022. The solicitation was advertised concurrently with BidSafe/RFQ
No. 21-22-004 to include Segment 1 (SW 23rd Terrace from SW 27th Avenue to SW 32nd Avenue) and
Segment 2 (SW 24th Street from SW 27th Avenue to SW 32nd Avenue). The sole bid received for
BidSafe/RFQ No. 21-22-004 was considerably higher than the available budget at the time and, therefore,
not considered for award of a contract for Segments 1 and 2. On or about September 22, 2023, the
Commission District 4 in consultation with the Administration, Department of Resilience and Public Works,
Procurement, and the City Attorney's Office made the determination that is in the best interest of the City
and the District residents to complete Segment 2 without further delay while DMSI is still on site finalizing
Segments 3 and 4, and requested to retain DMSI to that effect. Subsequently, the City staff requested
DMSI to provide a price proposal to complete Segment 2, which was received on September 27, 2023.
Upon review by City staff, it was requested that DMSI provide a best and final offer, which was received
on October 10, 2023. Consequently, and after deliberate review of the final proposal by City staff, it was
determined that the proposed price is in line with current market conditions, and it is recommended for
approval.
Approved:
—DocuSigned by:
Q►fGw� 4 ity,
"-850CF6C372DD42A...
Arthur Noriega V, city Manager
DaOctober 18, 2023 1 10:03:12 EDT
te:
c: Nzeribe Ihekwaba, Ph.D, P.E., Deputy City Manager
Larry Spring, CPA, Assistant City Manager/Chief Financial Officer
Pablo R. Velez, Sr. Assistant City Attorney
Fernando V. Ponassi, MA Arch., MA PPA, LEED®AP, Assistant Director, Procurement
PR23195
-FA-508
CI
Exhibit A
From
# Project No.
From
Project Name
Amount
Fund #
Fund Name
To
Project No.
To
Project Name
Amount
Fund #
Fund Name
Award #
Award Name
1 40-B50412
SW 23 Terrace
from SW 27
Avenue to SW
32 Avenue
$ (970,000.00)
36000
Streets and
Sidewalks
40-850413
SW 24 Street
from SW 27
Avenue to SW
32 Avenue
$ 970,000.00
36000
Streets and
Sidewalks
2883
Miami Forever Bond -
Sea Level Rise and
Flood Prevention Tax
Exempt - S6A
$ (970,000.00)
$ 970,000.00
CO
CD
THIS DOCUMENT IS A SUBSTITUTION TO
ORIGINAL. BACKUP ORIGINAL CAN BE
SEEN AT THE END OF THIS DOCUMENT.
SUBSTITUTED
Exhibit A
To Be Distributed
File No. 14904