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Home My WebLink AboutExhibit BCITY OF MIAMI DOCUMENT ROUTING FORM ORIGINATING DEPARTMENT: Office of Management & Budget DEPT. CONTACT PERSON: Gabriel Brito EXT. 305-416-1203 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: D2 -Believers of Authority Ministries, Inc. (Miami For Everyone) IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? ❑ YES ® NO TOTAL CONTRACT AMOUNT: $100,000.00 FUNDING INVOLVED? ® YES ❑ NO TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ® GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT OTHER: (PLEASE SPECIFY): MIAMI FOR EVERYONE GRANT FUNDING AGREEMENT PURPOSE OF ITEM (BRIEF SUMMARY): Findings & Recommendation Memo for Miami For Everyone District 2 Applicant: Believers of Authority Ministries, Inc. The organization proposes to continue operating its "BOA Placement Services", which will provide job readiness and job placement services to qualifying (50+) residents and create financial independence in the Community Funding will be used for office rent/maintenance, staffing, utilities, office supplies, and marketing. COMMISSION APPROVAL DATE: FILE ID: ENACTMENT NO.: IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: N/A ROUTING INFORMATION Date PLEASE PRINT AND SIGN APPROVAL BY DEPARTMENTAL DIRECTOR October 16, 2023 I 17:22:05 EDT PRINT: MARIE SIGNATURE: "MAGGIE" GOUIN ,-Docu5igned by: ________ SUBMITTED TO RISK MANAGEMENT N/A PRINT: AN-SF6E.83,17,154_951`l .,, 1� ..��_ SIGNATURE: SUBMITTED TO CITY ATTORNEY N/A PRINT: VICTORIA MENDEZ SIGNATURE: RECEIVED BY CFO/ ASSISTANT CITY MANAGER October 17, 2023 I 18:17:14 EDT PRINT: LARRY SPRING Docu5igned by: SIGNATUR (Ain 11ppri APPROVAL BY CITY MANAGER October 17, 2023 1 18:33:24 EDT PRINT: ARTnutc SIGNATUR C9D2602697E54D4... 1vutuhuA V. Docu5igned by: �j r 1 u^ 4a' ATTESTED BY CITY CLERK N/A PRINT: TODD B. HANNO SIGNATURE: PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Arthur Noriega V DATE: October 11, 2023 City Manager , —Docu5igned by: FROM: Marie "Maggie" Gouin Director 5F6E831796C5495... Office of Management z� buaget BACKGROUND SUBJECT District 2 Miami For Everyone Allocation of $100,000.00 to Believers of Authority Ministries, Inc. The City of Miami ("City") created the Miami For Everyone ("MFE") Program to assist communities facing the long-term complications resulting from declared emergencies and to address the specific needs of the most vulnerable residents and businesses, through a strategy of focusing the provision of support towards priority areas of need that will further stabilize economic conditions within City Districts. Believers of Authority Ministries, Inc. ("Believers of Authority"), is a 501c3 not -profit located in Coconut Grove at 3741 Grand Avenue. In 2006, the organization created the outreach "BOA Placement Services", an experienced job readiness and job placement entity with the mission to provide individuals with suitable employment in order to achieve financial independence. (Sunbiz.org, attached as Exhibit "A"). The organization proposes to continue its BOA Placement Services, which will maintain or increase the number of individuals being serviced; the organization's efforts will be focused on increasing number of residents being hired/employed and restoring the local community's workforce. The organization has submitted a completed MFE Application to the Office of Management and Budget along with statement of need, proposed budget, and scope of services. (Attached as Exhibit "B"). Believers of Authority has requested MFE funds in the amount of One Hundred Thousand and 00/100 Dollars ($100,000.00). The funds will be used for office rent/maintenance, staffing, utilities, office supplies, and marketing necessary to operate the Program. RECOMMENDATION The City's District 2 Commissioner ("Commissioner") has reviewed the MFE Application attached and wishes to provide grant funds from the Commissioner's share of MFE funding in an amount not to exceed One Hundred Thousand and 00/100 Dollars ($100,000.00) on a lump sum basis to Believers of Authority Ministries, Inc. In light of the above stated, approval of a waiver of the formal requirements of competitive sealed bidding methods as not being practicable or advantageous to the City as set forth in the City Code of Ordinances, as amended, specifically Section 18-85 (A), and the affirmation of these written findings and the forwarding of the same to the City Commission for ratification by a fourth -fifths vote is respectfully requested. APPROVED/ DISAPPROVED , —Docu5igned by: av Noriuda. 850CF6C372DD42A... Arthur Noriega V City Manager EXHIBIT "A" DIVISION OF CORPORATIONS DI If 1 .org J`I •1.-.) r`r�rC� 1 an u/Jrial 3tute of Florida ',vet/site 1 / lepartment of State / Division of Corporations / Search Records / Search by Entity Name / Detail by Entity Name Florida Not For Profit Corporation BELIEVERS OF AUTHORITY MINISTRIES, INC. Filing Information Document Number N95000001576 FEI/EIN Number 65-0571004 Date Filed 03/31/1995 State FL Status ACTIVE Last Event AMENDMENT Event Date Filed 07/05/1996 Event Effective Date NONE Principal Address 3642 THOMAS AVE MIAMI, FL 33133 Changed: 04/29/2013 Mailing Address POST OFFICE BOX 330763 MIAMI, FL 33233 Changed: 05/08/2008 Registered Agent Name & Address CHAMBERS, JOAN 3642 THOMAS AVE MIAMI, FL 33133 Name Changed: 04/29/2012 Address Changed: 05/14/1998 Officer/Director Detail Name & Address Title President Chambers, John H. 3642 Thomas Avenue Miami, FL 33133 Title Treasurer Green, Anita 6241 S.W. 78TH Street #204 Miami, FL 33143 Title Secretary Chambers, Joan 3642 Thomas Avenue Miami, FL 33133 Title Director Russell, Cheryl 224 Washington Drive Miami, FL 33133 Title Director Baker, Everlyn 11412 S.W. 150th Drive Miami, FL 33176 Annual Reports Report Year Filed Date 2021 01/27/2021 2022 03/07/2022 2023 01/18/2023 Document Images 01/18/2023 --ANNUAL REPORT 03/07/2022 --ANNUAL REPORT 01/27/2021 --ANNUAL REPORT 03/30/2020 --ANNUAL REPORT 04/07/2019 --ANNUAL REPORT 03/09/2018 --ANNUAL REPORT 03/23/2017 --ANNUAL REPORT 04/27/2016 --ANNUAL REPORT 08/10/2015 --ANNUAL REPORT 04/30/2014 --ANNUAL REPORT 04/29/2013 --ANNUAL REPORT 04/29/2012 --ANNUAL REPORT 04/29/2011 --ANNUAL REPORT View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format 02/04/2010 --ANNUAL REPORT 05/02/2009 --ANNUAL REPORT 05/08/2008 --ANNUAL REPORT 05/29/2007 --ANNUAL REPORT 09/02/2006 --ANNUAL REPORT 04/11/2005 --ANNUAL REPORT 04/28/2004 --ANNUAL REPORT 09/10/2003 --ANNUAL REPORT 05/08/2002 --ANNUAL REPORT 05/15/2001 --ANNUAL REPORT 05/17/2000 --ANNUAL REPORT 05/10/1999 --ANNUAL REPORT 05/14/1998 --ANNUAL REPORT 05/20/1997 --ANNUAL REPORT 05/15/1996 --ANNUAL REPORT 03/31/1995 -- DOCUMENTS PRIOR TO 1997 View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format Florida Department of State, Division of Corporations EXHIBIT "B" DocuSign Envelope ID: 1F319501-191C-4435-86CC-241FF49D1CF1 City of Miami Miami For Everyone Program Guidelines Background: On April 13th 2023, the Miami City Commission approved Resolution No. R-23-0178 establishing the Miami For Everyone ("MFE") program. The following Miami For Everyone guidelines were adopted in said Resolution R-23-0178, to ensure the accountability and utilization of the program funds meets the intent of the MFE Program. Funding for the MFE Program will be allocated by the City Commission. Purpose: The purpose of the Miami For Everyone program is to assist communities facing the long-term complications resulting from declared emergencies and to address the specific needs of the most vulnerable residents and businesses, through a strategy of focusing the provision of support towards priority areas of need that will further stabilize economic conditions within City District(s). The City of Miami created the Miami For Everyone program to address the needs of the most vulnerable residents who continue to experience hardships due to a declared emergency (pandemic, natural disaster, etc.). Miami For Everyone focuses on projects and programs providing services directly benefitting City of Miami residents in the following priority areas: • Affordable Housing' • Educational Programs for children, youth and adults • Elderly meals, direct financial assistance, transportation, recreational and health/wellness related activities • Direct financial assistance, food assistance (gift card programs, voucher programs) • At -risk youth or youth summer job programs • Transportation services and programs • Job development, retention and training programs • Homeless Services • Food Distribution programs • Necessary climate and resiliency improvements in compliance with program purpose and guidelines • Essential supplies, during a State of Emergency, natural disaster, or economic crisis. • Necessary infrastructure improvements in compliance with program purpose and guidelines The expenditure of Miami For Everyone funds allocated under this Initiative shall only be expended to benefit the interest of disadvantaged residents of the City of Miami. Eligible Entities and Organizations: Miami For Everyone fund recipients must be an active and registered State of Florida entity: 1 All Affordable Housing projects shall be managed by the City of Miami's Department of Housing and Community Development ("HCD") and subject to compliance with HCD's applicable rules, guidelines, processes, and procedures, including but not limited to, relevant funding agreements. DocuSign Envelope ID: 1 F319501-191C-4435-86CC-241 FF49D1 CF1 City of Miami Miami For Everyone Program Guidelines (1) For Profit2; (2) Not -for profit organizations {501(3)(c)}; (3) Governmental units; (4) Educational and academic institutions; (5) City of Miami departments, Offices of City Elected Officials, agencies, or boards. Additional Program Guidelines and Requirements • Any organization considered for or selected to receive Miami For Everyone funds must comply with any and all local, state and federal laws, rules, regulations, or guidelines associated with the programs funded, and such allocations may be revoked at the sole discretion of the City Commission. • Organization must complete a Miami For Everyone funding request form. • MFE programs are subject to funding availability. • MFE fund recipients will use funds for a program or initiative that reaches a significant number of individuals and/or significantly mitigates the impacts of a declared emergency. • Recipients will be required to enter into a grant agreement with the City of Miami prior to any funding being disbursed. Said agreement shall include program/activity information and language regarding: o Resolution stating who is authorized to execute agreement with City of Miami o Scope of Services including but not limited to number of residents being served, City of Miami District/Location where services are being provided, program focus/priority area, frequency of service, performance measures and any other performance metric deemed relevant to the program priority area o Budget detailing how funding will be utilized to provided services to City/District residents as described in the Scope of Services o Invoicing for activities and services provided and residents assisted or served o Conflict of Interest o Insurance as required by the City of Miami, which said requirements may be amended by the City's Department of Risk Management ("Risk") and approved by Risk, which may be withheld in the City's sole discretion. o Any other material terms deem applicable to ensure appropriate use of public funds • If an agreement is not executed in six (6) months from the date of Commission approval, the recipient will be recommended for de -obligation. • Unless otherwise approved or extended by City Commission, the agreement term will end a year following contract execution. • Recipients will be required to complete an end of program close-out report certifying the services provided, performance metrics, location of services, timeline for the provision of MFE related services and a narrative of the overall accomplishments of the program. The City, from time to time, may conduct on -site monitoring and/or audits of the MFE funded program/activity/service. • Funds cannot be used to pay expenditures such as: o Lobbying Activities o Traveling for non -program participants o Meals for non -program participants o Pay bad debt 2 Only eligible to be awarded funding for affordable housing projects. DocuSign Envelope ID: 1F319501-191C-4435-86CC-241FF49D1CF1 City of Miami Miami For Everyone Program Guidelines o Defense and prosecution of criminal and civil proceedings o Donations or fund raising activities o Individual or Personal expenses o Pay same expense charged to other funding source (e.g. CDBG funds) o Sponsorship of events and activities o Any other expenditures deemed ineligible by the City of Miami Organizations that discriminate based on race, color, sex, religion, national origin, age or disability will not be recommended for funding. Administrative/Indirect expenses cannot exceed 10% of the budget allocation. • These guidelines are further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. • The attached Funding Request Form (pages 1-6) must be completed in its entirety by the applicant. The completed form must besubmitted to the Office of Management and Budget before the entity may added to the Commission Agenda for approval. (March 28, 2023) DocuSign Envelope ID: 1F319501-191C-4435-86CC-241FF49D1CF1 Ity of Miami Miami For Everyone Program Funding Request Form CONTACT INFORMATION: Contact Person: Title: BERNARD PHANORD Marketing & Grant coordinator Phone number: Email Address: (786) 352-7014 B.PHANORD@YAHOO.COM Name of Person completing this form: BERNARD PHANORD Legal Name of Organization: BELIEVERS OF AUTHORITY MINISTRIES, INC. Address (Street, City, State, Zip Code): 3741 GRAND AVENUE, MIAMI, FL 33133 Executive Director of Organization: Executive Director email: ANITA GREEN GREEN768448@YAHOO.COM Executive Director Contact Phone Number: (786) 523-9327 The organization is a registered and active State of Florida Corporation (select one): For -profit organization Not -for profit organization {501(3)(c)} Local governmental unit State governmental unit Educational and academic institution City of Miami department, office of elected official, agency or board Page 1 of 6 Return this form to: gbrito@miamigov.com (March 28, 2023) DocuSign Envelope ID: 1F319501-191C-4435-86CC-241FF49D1CF1 ; ity of Miami Miami For Everyone Program Funding Request Form ORGANIZATION AND PROGRAM/PROJECT INFORMATION Organization History and Background Information: Believers of Authority (BOA) Ministries, Inc. is a 501c3 non-profit located in Coconut Grove. In 2006, BOA created the outreach BOA Placement Services; an expertise job readiness & job placement entity with the mission "to provide individuals w/ suitable employment for financial independence. The demographics serviced include: veterans, special needs, disabled, minorities, returning citizens, youth, & others Is your program/project providing direct services to residents of the City of Miami? Yes E1No ❑ Number of residents your entity will serve: 50+ Frequency of Service: Daily Age Group Served: 16-65 Is your program/project related to a declared emergency in the City of Miami? YesONo❑ Name of Declared Emergency: COVID Date of Official Declaration: March 12, 2020 Is your program/project impacting one of Miami's afflicted communities? Yes 0 NoE Geographic Area Served (specific to this project/program) District Served (1, 2, 3, 4, 5, Citywide) District 2 , citywide Neighborhood/Community being served: Program/Project Priority area (Select one): Affordable Housing riEducational Programs for children, youth, and adults Elderly meals, direct financial assistance, transportation, recreational and health/wellness related activities Direct financial assistance, food assistance (gift card programs, voucher programs) lJ At -risk youth or youth summer job programs Page 2 of 6 Return this form to: gbrito@miamigov.com (March 28, 2023) DocuSign Envelope ID: 1F319501-191C-4435-86CC-241FF49D1CF1 : ity of Miami Miami For Everyone Program Funding Request Form x Transportation services and programs Job development, retention and training programs Homeless Services Food Distribution programs Climate Resiliency Improvements Essential supplies, during a State of Emergency, natural disaster, or economic crisis Allowable Infrastructure Improvement per program purpose and guidelines Page 3 of 6 Return this form to: gbrito@miamigov.com (March 28, 2023) DocuSign Envelope ID: 1F319501-191C-4435-86CC-241FF49D1CFI City of Miami Miami For Everyone Program Funding Request Form Program/Project Title: BOA PLACEMENT SERVICES Project/Program Description: BOA Placement services assists individuals become a vital part of their financial security by helping them obtain gainful employment. BoA Placement Services assists the underserved demographics of Miami with achieving financial independence & security via job readiness & subsequent job placement. Program Start Date: October 30, 2023 Program End Date: October 30, 2024 Please describe how this program/project and funding will assist the community overcome the adverse effects of the declared emergency: BOA Placement Services program will assist the Miami community restore its workforce one employee at a time. Funding from the city will aid us in retaining the employees in the last grant, assist with hiring of at least one new staff, & help sustain/increase our employment services to those in need in the city of Miami. ►MPACT AND PERFORMANCE: Describe overall expected outcomes and performance measures for this project/program: Expected outcomes & performance measures will entail: 1)evidence of initial staff being maintained, 2)hiring of at least one new staff member, 3)continuation of services being provided, 4)increase in the number of individuals being serviced, which leads to increase number of people getting hired/employed. Please attach additional pages to the back of this packet, if the space above is not sufficient Return this form to: gbrito@miamigov.com Page 4 of 6 (March 28, 2023) DocuSign Envelope ID: 1F319501-191C-4435-86CC-241FF49D1CFI City of Miami Miami For Everyone Program Funding Request Form FUNDING REQUEST INFORMATION: Amount Requested: $ 100,000 Explain how the City of Miami's Miami For Everyone funding will be utilized: The Miami For Everyone funding will be utilized for the following: 1) office space rent & maintenance, 2)Salaries for the employees to maintain the employees hired last year, and hiring of additional staff, 3) Office space utilities, 4) office supplies, and 5) marketing Itemize MFE funding related to expenditures below: Personnel Salaries & Wages: $ 73, 500 Personnel Benefits $ Space Rental: $ 16,500 Utilities (Electricity, Phone, Internet): $ 6,750 Supplies: $ 1,000 Equipment $ 1,500 Marketing: $ 750 Transportation (Participants): Meals (Participants): Professional Services (List each): Construction (attach schedule of costs): $ Other (please describe): Other (please describe): Other (please describe): Page 5 of 6 Return this form to: gbrito@miamigov.com (March 28, 2023) /DS PDS 15 City of Miami Miami For Everyone Program Funding Request Form To be completed by the Entity/Recipient By signing below you agree to the guidelines and stipulate that the information provided on this form is accurate and complete. Completed by (Print & Sign): Date: 21245 Additional Comments: To be completed by District Commissioner/Mayor's Office Recommended for funding: Yes ❑NoE Funding Recommendation:$100,000.00 / Lump sum Commission Meeting Date:10/26/2023 Additional Comments: Completed by (Print & Sign): October 11, 2023 l 1 Date: DocuSigned by: �t� 7,e 571 °7PT To be completed by the Department DocuSigned by: Received by (Print & Sign): _ October 12 , 2023 I 2Ti1 94C5tET Date: Additional Comments: Return this form to: gbrito@miamigov.com Page 6 of 6 (March 28, 2023)