HomeMy WebLinkAboutExhibitMEMORANDUM OF UNDERSTANDING REGARDING
OVERTIME REIMBURSEMENT
between
MONROE COUNTY SHERIFF'S OFFICE
and
CITY OF MIAMI POLICE DEPARTMENT
IN CONSIDERATION of the promises and mutual covenants and agreements contained herein,
the parties agree as follows:
I. PURPOSE AND PARTIES
The South Florida High Intensity Drug Trafficking Area (SFLHIDTA) is a task force program
funded by grants through the Office of National Drug Control Policy, Executive Office of the
President of the United States. SFLHIDTA is governed regionally by the SFLHIDTA Executive
Board which determines how said grant funds are allocated. The Monroe County Sheriffs Office
("MCSO"), a political subdivision of the State of Florida, serves as a fiduciary, receiving and
disbursing federal grant funds allocated to SFLHIDTA.
The South Florida HIDTA Executive Board has approved the City of Miami Police Department
$61,625 for overtime (and the purchase of evidence) in support of investigative efforts pertaining
to the Cocaine Strategy Initiative approved by ONDCP.
MCSO, as fiduciary for SFLHIDTA, and Agency do hereby agree as follows. In support of the
above named initiative the Agency may request reimbursement for:
OVERTIME
1. For task force officers assigned to the above name Initiative. Officer(s) must be eligible for
such compensation from their parent agency/department for work conducted in support of
the Initiative. SFLHIDTA funds shall not be used to pay for overtime related to training
attendance, or non -investigative administrative work, or fringe benefits.
2. SFLHIDTA funded overtime for fulltime participants shall not exceed the lower of applicable
state and local regulations for an officer's parent agency or 25% of the federal GS-12 Step-1
pay scale for federal law enforcement officer "Rest of US" that is in effect at the beginning
of the calendar year (January 1). The Agency of the individual receiving SFLHIDTA-funded
overtime shall ensure the maximum amounts are not exceeded. Funds must be spent in
compliance with established SFLHIDTA Program Policy, including multi -agency
participation, collocation and the SFLHIDTA intelligence sharing plan.
3. The Agency will submit a claim for reimbursement with the following documentation:
a. A letter on Agency letterhead outlining total amount of request, time period of the
overtime incurred, and instructions as to how check should be made payable and an
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address and contact person for remittance.
b. The Overtime Summary/Certification Sheet "Request for Reimbursement of South
Florida SFLHIDTA Overtime Expenses" filled out and signed by an authorized
representative of the agency.
c. Copies of the Agency's overtime authorization sheets providing reference to the
SFLHIDTA Initiative with signatures of the employee and supervisor.
d. Either the individual pay stubs or a report from the Agency's payroll system showing
the amount paid to the officer for that overtime.
e. Copies of the Agency's timesheets for the relevant time periods to verify the method
of overtime calculation.
PURCHASE OF EVIDENCE AND/OR INFORMATION (PE/PI):
Per ONDCP Program Guidance 7.24.1, your agency must have written procedures that
incorporate the elements listed below. This information must be made available to the HIDTA
Director, his/her representatives, or representatives of ONDCP upon request. When submitting
reimbursement requests include copies transaction records that reflect these elements:
• Case identifier;
• The date of payment(s) of confidential funds;
• The purpose for which funds were used;
• Informant number or other non -sensitive identifier;
• Adequate explanation to allow an auditor to determine that the funds were properly
categorized; and
• The names and signatures of the payer, the witness to the payment, and the person
approving the payment. These must be three separate individuals.
II. POINTS OF CONTACT:
MCSO:
Patrick McCullah, General Counsel
Monroe County Sheriffs Office
5525 College Road
Key West, Florida 33040
Telephone: 305.292.7020; Fax: 305.292.7070;
E-mail: pmccullahnkevsso.net
SFHIDTA:
Lissette Meneses
Fiscal Officer
3200 Meridian Parkway Suite 101
Weston, FL 33331
Phone: 954-430-4903
Email: lmmeneses@sflhidtaorQ,
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AGENCY:
The Agency's designated contact concerning this MOU, including reimbursement
requests and disclosures, shall be:
Major Jose Fernandez
City of Miami Police Department
400 NW 2 Avenue
Miami, FL 33128
Phone: 305-458-5673
Email: 27414@miami-police.org
111. TERM AND TERMINATION:
1. This MOU is effective as of September 5, 2023 and remains through September
5, 2024.
2. Either party may terminate this MOU at any time by providing (30) days prior
written notice of termination.
3. In the event of a material breach of this MOU, either party may immediately
terminate this MOU.
MONROE COUNTY SHERIFF'S OFFICE
Name:
Title:
Sign:
Date:
CITY OF MIAMI POLICE DEPARTMENT
Name: L LtOfccies
Title:
Sign: L.
Date: 9l/9/,k>
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South Florida High Intensity Drug Trafficking Area
Monroe County Sheriffs Office
Memorandum of Understanding
Cocaine Strategy Initiative
CITY OF MIAMI, a Florida Municipal Corporation
By: Date:
Arthur Noriega V, City Manager
Attest:
By: Date:
Todd B. Hannon, City Clerk
Approved as to Form and Correctness:
By: Date:
Victoria Mendez, City Attorney
Approved as to Insurance Requirements:
By: Date:
Ann -Marie Sharpe, Director of
Risk Management