HomeMy WebLinkAboutR-23-0481City of Miami
Resolution R-23-0481
Legislation
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 14785 Final Action Date: 10/26/2023
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID
RECEIVED ON APRIL 28, 2023, PURSUANT TO INVITATION FOR BID ("IFB")
NO. 1635386, FROM THE LOWEST RESPONSIVE AND RESPONSIBLE
BIDDER, EMAG DAYTONA HD LLC, A FLORIDA LIMITED LIABILITY
COMPANY D/B/A TEDDY MORSE'S DAYTONA HARLEY-DAVIDSON
("DAYTONA HARLEY-DAVIDSON"), FOR THE LEASING OF THIRTY-ONE (31)
HARLEY-DAVIDSON ELECTRA GLIDE POLICE MOTORCYCLES, FOR THE
CITY OF MIAMI ("CITY") POLICE DEPARTMENT ("POLICE"), FOR AN INITIAL
TERM OF TWO (2) YEARS WITH THE OPTION TO RENEW FOR TWO (2)
ADDITIONAL TWO (2) YEAR PERIODS; ALLOCATING FUNDS FROM POLICE
GENERAL FUND ACCOUNT NO. 00001.190101.544000 AND SUCH OTHER
VARIOUS SOURCES OF FUNDS FROM THE USER DEPARTMENT, SUBJECT
TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE
TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS,
RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS,
APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH
ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI,
FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S
PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN
COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS,
AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") Police Department ("Police") has a continuous
need for Harley-Davidson motorcycles; and
WHEREAS, on April 3, 2023, the City's Department of Procurement ("Procurement"), on
behalf of Police, issued Invitation for Bid ("IFB") No. 1635386 for the leasing of thirty-one (31)
Harley-Davidson Electra Glide Police Motorcycles, for an initial term of two (2) years with the
option to renew for two (2) additional two (2) year periods; and
WHEREAS, on April 28, 2023, Procurement received three (3) bid responses to the IFB,
which were evaluated and tabulated following the required guidelines of the IFB, with only one
bid response determined as both responsive and responsible; and
WHEREAS, EMAG Daytona HD LLC, a Florida limited liability company d/b/a Teddy
Morse's Daytona Harley-Davidson ("Daytona Harley-Davidson"), submitted said lowest
responsive and responsible bid;
City of Miami Page 1 of 2 File ID: 14785 (Revision:) Printed On: 11/6/2023
File ID: 14785 Enactment Number: R-23-0481
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bid received April 28, 2023, pursuant to IFB No. 1635386, from the
lowest responsive and responsible Bidder, Daytona Harley-Davidson, for the leasing of thirty-
one (31) Harley-Davidson Electra Glide Police Motorcycles, for Police, for an initial term of two
(2) years with the option to renew for two (2) additional two (2) year periods, is hereby accepted.
Section 3. Funding shall be allocated from Police General Account No.
00001.190101.544000 and such other various sources of funds from the user department,
subject to the availability of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized1 to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code
of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18
of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable
laws, rules, and regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Actor
ey 10/16/2023
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.
City of Miami Page 2 of 2 File ID: 14785 (Revision:) Printed on: 11/6/2023