HomeMy WebLinkAboutSubstitution Memo from City ManagerCITY OF MIAMI
INTER -OFFICE MEMORANDUM
Honorable Mayor and Members DATE: September 11, 2023
of City Commission
Arthur Noriega V
City Manager /
SUBJECT: Revised Item RE.12
14578 2023-24 Miami for Everyone
Gift Card Program
Item RE.12 on the September 14, 2023 City Commission Meeting Agenda is allocating grant funds
from the District 3 Commissioner's share of the City of Miami's ("City") Miami for Everyone
Program in a total amount not to exceed two hundred fifty thousand and 00/100 dollars
($250,000.00) for the District sponsored "2023-24 Miami for Everyone Gift Card Program"
("Program").
The Legislation is being substituted to distribute Exhibit A.
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City of Miami
Miami For Everyone
Program Guidelines
Background:
On April 13th 2023, the Miami City Commission approved Resolution No. R-23-0178 establishing the
Miami For Everyone ("MFE") program. The following Miami For Everyone guidelines were adopted in
said Resolution R-23-0178, to ensure the accountability and utilization of the program funds meets the
intent of the MFE Program. Funding for the MFE Program will be allocated by the City Commission.
Purpose:
The purpose of the Miami For Everyone program is to assist communities facing the long-term
complications resulting from declared emergencies and to address the specific needs of the most
vulnerable residents and businesses, through a strategy of focusing the provision of support towards
priority areas of need that will further stabilize economic conditions within City District(s). The City of
Miami created the Miami For Everyone program to address the needs of the most vulnerable residents
who continue to experience hardships due to a declared emergency (pandemic, natural disaster, etc.).
Miami For Everyone focuses on projects and programs providing services directly benefitting City of
Miami residents in the following priority areas:
• Affordable Housing'
• Educational Programs for children, youth and adults
• Elderly meals, direct financial assistance, transportation, recreational and health/wellness related
activities _ 4't L '4
• Direct financial assistance, food assistance (gift card programs, voucher programs) -s C;11
• At -risk youth or youth summer job programs CO
• Transportation services and programs
• Job development, retention and training programs - ,,).i
• Homeless Services >
• Food Distribution programs
• Necessary climate and resiliency improvements in compliance with program purpose and
guidelines
• Essential supplies, during a State of Emergency, natural disaster, or economic
crisis.
• Necessary infrastructure improvements in compliance with program purpose and guidelines
The expenditure of Miami For Everyone funds allocated under this Initiative shall only be expended to
benefit the interest of disadvantaged residents of the City of Miami.
Eligible Entities and Organizations:
Miami For Everyone fund recipients must be an active and registered State of Florida entity:
1 All Affordable Housing projects shall be managed by the City of Miami's Department of Housing and Community Development
("HCD") and subject to compliance with HCD's applicable rules, guidelines, processes, and procedures, including but not limited
to, relevant funding agreements.
City of Miami
Miami For Everyone
Program Guidelines
(1) For Profit2; (2) Not -for profit organizations {501(3)(c)}; (3) Governmental units; (4) Educational
and academic institutions; (5) City of Miami departments, Offices of City Elected Officials, agencies,
or boards.
Additional Program Guidelines and Requirements
• Any organization considered for or selected to receive Miami For Everyone funds must comply
with any and ail local, state and federal laws, rules, regulations, or guidelines associated with the
programs funded, and such allocations may be revoked at the sole discretion of the City
Commission.
• Organization must complete a Miami For Everyone funding request form.
• MFE programs are subject to funding availability.
• MFE fund recipients will use funds for a program or initiative that reaches a significant number of
individuals and/or significantly mitigates the impacts of a declared emergency.
• Recipients will be required to enter into a grant agreement with the City of Miami prior to any
funding being disbursed. Said agreement shall include program/activity information and
language regarding:
o Resolution stating who is authorized to execute agreement with City of Miami
o Scope of Services including but not limited to number of residents being served, City of
Miami District/Location where services are being provided, program focus/priority area,
frequency of service, performance measures and any other performance metric deemed
relevant to the program priority area
o Budget detailing how funding will be utilized to provided services to City/District residents
as described in the Scope of Services
o Invoicing for activities and services provided and residents assisted or served
o Conflict of Interest
o Insurance as required by the City of Miami, which said requirements may be amended by
the City's Department of Risk Management ("Risk") and approved by Risk, which may be
withheld in the City's sole discretion.
o Any other material terms deem applicable to ensure appropriate use of public funds
• If an agreement is not executed in six {6) months from the date of Commission approval, the
recipient will be recommended for de -obligation.
• Unless otherwise approved or extended by City Commission, the agreement term will end a year
following contract execution.
• Recipients will be required to complete an end of program close-out report certifying the services
provided, performance metrics, location of services, timeline for the provision of MFE related
services and a narrative of the overall accomplishments of the program. The City, from time to
time, may conduct on -site monitoring and/or audits of the M FE funded program/activity/service.
• Funds cannot be used to pay expenditures such as:
o Lobbying Activities 7'jr c4
o Traveling for non -program participants
-:-+
o Meals for non -program participants
o Pay bad debt
2 Only eligible to be awarded funding for affordable housing projects.
City of Miami
Miami For Everyone
Program Guidelines
o Defense and prosecution of criminal and civil proceedings
o Donations or fund raising activities
o Individual or Personal expenses
o Pay same expense charged to other funding source (e.g. CDBG funds)
o Sponsorship of events and activities
o Any other expenditures deemed ineligible by the City of Miami
Organizations that discriminate based on race, color, sex, religion, national origin, age or disability
will not be recommended for funding. Administrative/Indirect expenses cannot exceed 10% of
the budget allocation.
• These guidelines are further subject to compliance with all requirements that may be imposed
by the City Attorney, including but not limited to, those prescribed by applicable City Charter and
City Code provisions.
• The attached Funding Request Form (pages 1-6) must be completed in its entirety by the applicant. The
completed form must besubmitted to the Office of Management and Budget before the entity may
added to the Commission Agenda for approval.
(March 28, 2023)
City of Miami
Miami For Everyone
Program Funding Request Form
CONTACT INFORMATION:
Contact Person: William Ortiz
Title: Chief of Staff District 3
Phone number: 305-303-2371
Email Address: wortiz@miamigov.com
Name of Person completing this form: William Ortiz
Legal Name of Organization: District 3 Commission Office
Address (Street, City, State, Zip Code): 3500 Pan American Drive
Executive Director of Organization: Commissioner Joe Carollo
Executive Director email:
Executive Director Contact Phone Number:
The organization is a registered and active State of Florida Corporation (select one):
❑ For -profit organization
❑ Not -for profit organization {501(3)(c)}
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73
❑ Local governmental unit <"ti$'i
❑ State governmental unit
❑ Educational and academic institution 4=i
City of Miami department, office of elected official, agency or board rf,
Page 1 of 6
Return this form to: gbrito@miamigov.com
(March 28, 2023)
City of Miami
Miami For Everyone
Program Funding Request Form
ORGANIZATION AND PROGRAM/PROJECT INFORMATION
anLization History and ackground Information
is your program/project providing direct services to residents of the City of Miami? Yes®No❑
Number of residents your entity will serve: 2500
Frequency of Service:
ou
1
Name of Declared Emergency:
Date of Official Declaration:
is your program/project impacting one of Miami's afflicted communities?
Geographic Area Served (specific to this project/program)
District Served (1, 2, 3, 4, 5, Citywide) 3
h prhogd/ ornT9,,, y being served All of District 3
Yes❑No❑
Yes ❑i■ No0
c.)
Program/Project Priority area (Select one):
▪ Affordable Housing
ElEducational Programs for children, youth, and adults
• Elderly meals, direct financial assistance, transportation, recreational anii
health/wellness related activities
L] Direct financial assistance, food assistance (gift card programs, voucher programs)
▪ At -risk youth or youth summer job programs
Return this form to: gbrito@miamigov.com
(March 28, 2023)
Page 2 of 6
City of Miami
Miami For Everyone
Program Funding Request Form
• Transportation services and programs
DJob development, retention and training programs
El Homeless Services
111 Food Distribution programs
• Climate Resiliency Improvements
DEssential supplies, during a State of Emergency, natural disaster, or economic crisis
• Allowable Infrastructure Improvement per program purpose and guidelines
Return this form to: gbrito@miamigov.com
(March 28, 2023)
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Page 3 of 6