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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #14245 Date: 06/30/2023 Commission Meeting Date: 09/14/2023 Requesting Department: Department of Resilience and Public Works Sponsored By: District Impacted: All Type: Resolution Subject: Accept Bids - Cast Iron Manhole Covers, Tops and Tree Grates Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the bids received on May 23, 2023 pursuant to Invitation for Bid ("IFB") No. 1659386 to establish a pre- qualified pool for the provision of cast iron manhole covers, tops and tree grates, on an as needed basis from: Core & Main LP ("Core & Main") and Ferguson Enterprises, LLC ("Ferguson"), for an initial contract term of four (4) years, with the option to renew for three (3) additional one (1) year periods; allocating funds from the City of Miami's various sources of funds from the user departments and Agencies; subject to the availability of funds and budgetary approval, at the time of need; authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions; subject to all allocations, appropriations, and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: On April 26, 2023, the Department of Procurement ("Procurement"), on behalf of the Department of Resilience and Public Works, issued IFB No. 1659386, Pre -Qualified Pool of Vendors for the Provision of Cast Iron Manhole Covers, Tops and Tree Grates, Citywide, under full and open competition. As required by the Procurement Code, the IFB was issued online via the City of Miami's Bid Sync Electronic Portal ("BidSync"). On May 23, 2023, at the bid closing, two (2) bids were received. The bids were evaluated and tabulated following the guidelines published in the Bid. Procurement is recommending award to Core & Main and Ferguson who were deemed responsive, which met all requirements, for inclusion in the pre -qualified pool of vendors. The estimated contract amount is approximately $30,000 annually. In addition, this is an open pool whereby vendors can be added in the future. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: Approximately $30,000.00 annually ($210,000.00 in the aggregate) Department of Resilience and Public Review Completed Office of Management and Budget Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Reviewed B Works 08/24/2023 11:17 AM Carolina Aguila Donovan Dawson Marie Gouin Annie Perez Nzeribe Ihekwaba Arthur Noriega V Valentin J Alvarez Pablo Velez Victoria Mendez Maricarmen Lopez City Clerk's Office Juvenal Santana Budget Analyst Review Budget Analyst Review Budget Review Procurement Review Deputy City Manager Review City Manager Review Legislative Division Review ACA Review Approved Form and Correctness Meeting Rendered Department Head Skipped 08/24/2023 11:21 AM Completed 08/28/2023 10:07 AM Completed 08/28/2023 12:06 PM Completed 08/30/2023 6:05 PM Completed 08/31/2023 8:09 PM Completed 08/31/2023 8:27 PM Completed 09/01/2023 7:50 AM Completed 09/01/2023 9:59 PM Completed 09/05/2023 3:29 PM Completed 09/14/2023 9:00 AM Completed 09/21/2023 4:43 PM City of Miami Legislation Resolution Enactment Number: R-23-0386 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 14245 Final Action Date:9/14/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS RECEIVED ON MAY 23, 2023, PURSUANT TO INVITATION FOR BIDS ("IFB") NO. 1659386 FOR A PRE -QUALIFIED POOL OF VENDORS FOR THE PROVISION OF CAST IRON MANHOLE COVERS, TOPS AND TREE GRATES, CITYWIDE, ON AN AS NEEDED BASIS, FROM THE RESPONSIVE AND RESPONSIBLE BIDDERS, CORE & MAIN LP, A FLORIDA LIMITED PARTNERSHIP ("CORE & MAIN"), AND FERGUSON ENTERPRISES, LLC, A FOREIGN LIMITED LIABILITY COMPANY AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA ("FERGUSON"), FOR THE CITY OF MIAMI ("CITY") DEPARTMENT OF RESILIENCE AND PUBLIC WORKS ("RPW'), FOR AN INITIAL TERM OF FOUR (4) YEARS, WITH THE OPTION TO RENEW FOR THREE (3) ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS FROM THE GENERAL FUND ACCOUNTS AND SUCH OTHER VARIOUS SOURCES OF FUNDS FROM RPW, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVALS AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") Department of Resilience and Public Works ("RPW') has a continued need for cast iron manhole covers, tops and tree grates; and WHEREAS, on April 26, 2023, the City's Department of Procurement ("Procurement") issued Invitation for Bids ("IFB") No. 1659386 to establish a Pre -Qualified Pool of Vendors for the provision of Cast Iron Manhole Covers, Tops and Tree Grates, on an as needed basis, for an initial term of four (4) years, with the option to renew for three (3) additional one (1) year periods; and WHEREAS, on May 23, 2023, Procurement received two (2) bid responses to the IFB, from Core & Main LP, a Florida limited partnership ("Core & Main"), and Ferguson Enterprises, LLC, a foreign limited liability company authorized to conduct business in Florida ("Ferguson"), which were evaluated and tabulated following the required guidelines of the IFB; and WHEREAS, both Bidders were deemed responsive and responsible; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bids received on May 23, 2023, pursuant to IFB No. 1659386 for a Pre - Qualified Pool of Vendors for the provision of Cast Iron Manhole Covers, Tops and Tree Grates, Citywide, on an as needed basis, from the responsive and responsible bidders, Core & Main and Ferguson, for RPW, for an initial term of four (4) years, with the option to renew for three (3) additional one (1) year periods, is hereby accepted. Section 3. Funding shall be allocated from the General Fund Accounts and such other various sources of funds from RPW, subject to the availability of funds and budgetary approvals at the time of need. Section 4. The City Manager is authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, ity ttor ey 9/5/2023 Pursuant to the resolution, this item became effective immediately upon adoption by the Commission. 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.