HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #14444
Date: 08/10/2023
Commission Meeting Date: 09/14/2023
Requesting Department: Department of Real
Estate and Asset Management
Sponsored By:
District Impacted: District 2
Type: Resolution
Subject: Increase Capacity - Dinner Key Marina
Purpose of Item:
A Resolution of the Miami City Commission, retroactively authorizing an increase in
capacity beyond the allowable award amount of three hundred thousand ($300,000.00)
per project under Request for Qualifications ("RFQ") no. 184144, General Bldg./Eng. &
Specialty Trade Contractor Pool ("Trades"); for Invitation for Quotation ("IFQ") no.
1623389, pursuant to RFQ 184144, issued by Procurement, on behalf of the
Department of Real Estate and Asset Management ("DREAM"), awarded to Kearns
Construction Company ("Kearns") for the replacement of fifty (50) greenheart pilings at
Dinner Key Marina ("Project") for a total amount of one hundred and ninety one
thousand seven hundred and fifty dollars ($191,750.00), which was based on the scope
of work, that included parts, equipment, materials, labor, and mobilization costs for the
Project; as the Project progressed, it was discovered that an additional forty-eight (48)
greenheart pilings needed to be replaced to ensure the public's safety and to finalize the
project at Dinner Key Marina; due to the fact that Kearns' equipment and staff were
already at the site and to avoid stopping the project and incurring additional costs to re-
mobilize, DREAM authorized the additional scope for the forty-eight (48) greenheart
pilings for an additional amount of one hundred and eighty four thousand eighty dollars
($184,080.00) for a total amount of three hundred and seventy five thousand eight
hundred and thirty dollars ($375,830.00) for the Project.
Background of Item:
The City of Miami's ("City") Department of Real Estate and Asset Management
("DREAM") is requesting retroactive approval for the additional replacement of forty-
eight (48) greenheart pilings at Dinner Key Marina. Initially on December 15, 2022, an
Invitation for Quotation ("IFQ") No. 1623389 pursuant to RFQ 184144, was issued by
Procurement, on behalf of DREAM. Two (2) quotes were received, one (1) Bidder was
found to be non -responsive. Kearns was the sole responsive and responsible Bidder,
and a Best and Final Offer ("BAFO") letter was sent for which Kearns proposed an
amount of $191,750.00, based on the scope of work, that included, parts, equipment,
materials, labor, and mobilization costs for fifty (50) pilings. However, DREAM found
that forty-eight (48) additional greenheart pilings needed to be replaced in order to
ensure the safety of the public. This caused for the original quote to increase by an
additional amount of $184,080.00, which exceeded the allowable award amount of the
Trades contract which is $300,000.00. The total amount of the project, which will require
a change order to increase Purchase Order No. 2203805, is $375,830.00.
Budget Impact Analysis
Item is an Expenditure
Item is NOT funded by Bonds
Item is NOT Related to Revenue
Total Fiscal Impact:
Total Fiscal Impact: In an amount not to exceed $375,830.00.
General Account No 34000.221040.670000.0000.00000
CIP Project No: P: 40-B173401
A: 1437
T: 02
E: Construction
0: 221040 - DREAM - Dinner Key Marina
Reviewed B
Department of Real Estate and Asset Management
Review Completed 08/10/2023 1:38 PM
Office of Management and Budget Carolina Aguila
Office of Management and Budget Lai -wan McGinnis
Office of Management and Budget Marie Gouin
Department of Procurement Annie Perez
City Manager's Office Larry M. Spring
Legislative Division Valentin J Alvarez
City Manager's Office Arthur Noriega V
Office of the City Attorney Pablo Velez
Office of the City Attorney Victoria Mendez
City Commission Maricarmen Lopez
Office of the City Clerk City Clerk's Office
Andrew Frey
Budget Analyst Review
Budget Analyst Review
Budget Review
Procurement Review
Assistant City Manager
Legislative Division Review
City Manager Review
ACA Review
Approved Form and Correctness
Meeting
Rendered
Department Head
Skipped 08/17/2023 1:14 PM
Completed 08/24/2023 2:05 PM
Completed 08/24/2023 2:18 PM
Completed 08/28/2023 10:04 AM
Completed 08/31/2023 5:50 PM
Completed 08/31/2023 7:16 PM
Completed 08/31/2023 8:27 PM
Completed 09/01/2023 8:58 PM
Completed 09/05/2023 3:30 PM
Completed 09/14/2023 9:00 AM
Completed 09/21/2023 4:40 PM
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City of Miami
Legislation
Resolution
Enactment Number: R-23-0379
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 14444 Final Action Date:9/14/2023
A RESOLUTION OF THE MIAMI CITY COMMISSION, AUTHORIZING THE
RETROACTIVE APPROVAL OF AN INCREASE IN CAPACITY BEYOND THE
ALLOWABLE AWARD AMOUNT OF THREE HUNDRED THOUSAND DOLLARS
($300,000.00) PURSUANT TO REQUEST FOR QUALIFICATIONS ("RFQ") NO.
184144 FOR GENERAL BUILDING/ENGINEERING & SPECIALTY TRADES, WITH
INVITATION FOR QUOTATION ("IFQ") NO. 1623389 ISSUED, PURSUANT TO THE
SAME, BY THE CITY OF MIAMI ("CITY") DEPARTMENT OF PROCUREMENT
("PROCUREMENT"), ON BEHALF OF THE CITY'S DEPARTMENT OF REAL ESTATE
AND ASSET MANAGEMENT ("DREAM"), AWARDING KEARNS CONSTRUCTION
COMPANY, A FLORIDA PROFIT CORPORATION ("KEARNS"), FOR THE
REPLACEMENT OF FIFTY (50) GREENHEART PILINGS AT DINNER KEY MARINA
("PROJECT") FOR THE AMOUNT OF ONE HUNDRED NINETY ONE THOUSAND
SEVEN HUNDRED FIFTY DOLLARS ($191,750.00), BASED ON THE SCOPE OF
WORK, INCLUSIVE OF PARTS, EQUIPMENT, MATERIALS, LABOR, AND
MOBILIZATION COSTS FOR THE PROJECT, WITH THE DISCOVERY OF AN
ADDITIONAL FORTY EIGHT (48) GREENHEART PILINGS IN NEED OF
REPLACEMENT TO ENSURE PUBLIC SAFETY AND PROPER COMPLETION OF
SAID PROJECT, THEREBY AVOIDING THE HALTING OF ALL FURTHER WORK
PRIOR TO TOTAL COMPLETION AND INCURRING THE ADDITIONAL COSTS OF
REMOBILIZATION, DREAM APPROVED THE ADDITIONAL SCOPE FOR SAID
FORTY EIGHT (48) GREENHEART PILINGS FOR AN ADDITIONAL AMOUNT OF
ONE HUNDRED EIGHTY FOUR THOUSAND EIGHTY DOLLARS ($184,080.00), FOR
A TOTAL AMOUNT OF THREE HUNDRED SEVENTY FIVE THOUSAND EIGHT
HUNDRED THIRTY DOLLARS ($375,830.00) FOR COMPLETION OF THE PROJECT.
WHEREAS, the City of Miami ("City") Department of Real Estate and Asset
Management ("DREAM") required the replacement of fifty (50) greenheart pilings at Dinner Key
Marina ("Project"); and
WHEREAS, the City's Department of Procurement ("Procurement"), on behalf of
DREAM, issued Invitation for Quotation ("IFQ") No. 1623389, pursuant to Request for
Qualifications ("RFQ") No. 184144 for General Building/Engineering & Specialty Trades, in order
to find competitive pricing as well as the best solution possible for replacement of the same, for
the amount of One Hundred Ninety One Thousand Seven Hundred Fifty Dollars ($191,750.00);
and
WHEREAS, DREAM found that forty eight (48) additional greenheart pilings needed to
be replaced in order to ensure the public safety and proper completion of said Project, for the
additional amount of One Hundred Eighty Four Thousand Eighty Dollars ($184,080.00), at a
total amount of Three Hundred Seventy Five Thousand Eight Hundred Thirty Dollars
($375,830.00), well above the Three Hundred Thousand Dollars ($300,000.00) allowable award
amount per Project pursuant to RFQ No. 184144; and
WHEREAS, due to the fact that the Kearns Construction Company, a Florida profit
corporation ("Kearns"), equipment and staff were already at the site and to avoid the halting of
the Project and the incurring of the additional costs of remobilization, DREAM approved the
additional scope for the forty eight (48) greenheart pilings for an additional amount of One
Hundred Eighty Four Thousand Eighty Dollars ($184,080.00) for a total amount of Three
Hundred Seventy Five Thousand Eight Hundred Thirty Dollars ($375,830.00);
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The retroactive approval of an increase in capacity beyond the allowable
award amount of Three Hundred Thousand Dollars ($300,000.00) pursuant to RFQ No. 184144
for General Building/Engineering & Specialty Trades, with I FQ No. 1623389, issued pursuant to
the same, by Procurement, on behalf of DREAM, awarding Kearns, for the replacement of fifty
(50) greenheart pilings at Dinner Key Marina ("Project") for the amount of One Hundred Ninety
One Thousand Seven Hundred Fifty Dollars ($191,750.00), based on the Scope of Work,
inclusive of parts, equipment, materials, labor, and mobilization costs for the Project, with the
discovery of an additional forty eight (48) greenheart pilings in need of replacement to ensure
public safety and proper completion of said Project, thereby avoiding the halting of all further
work prior to total completion and incurring the additional costs of remobilization, DREAM
approved the additional scope for said forty eight (48) greenheart pilings for an additional
amount of One Hundred Eighty Four Thousand Eighty Dollars ($184,080.00), for a total amount
of Three Hundred Seventy Five Thousand Eight Hundred Thirty Dollars ($375,830.00) for
completion of the Project, is hereby authorized.'
Section 3. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Attor ey ) 9/572023
Pursuant to the resolution, this item became effective immediately upon adoption by the Commission.
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.