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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #14269 Date: 07/05/2023 Commission Meeting Date: 09/14/2023 Requesting Department: Office of Capital Improvements Sponsored By: District Impacted: District 2 Type: Resolution Subject: Increase Capacity - West Flagler Street Pressure Cleaning Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, approving the increase in capacity beyond the City Manager's approved delegated authority of fifty -thousand dollars ($50,000.00) for the accessing of City of Hollywood, Florida ("Hollywood"), Contract No. F-4700-22-JE, Beach Community Redevelopment Agency ("CRA") Pressure Cleaning and Sealing, on a contractual basis, for the City of Miami's Office of Capital Improvements ("OCI"), pursuant to Section 18-111 of the Code of Miami, Florida, as amended with Santana Pressure Cleaning Services, Inc., ("Santana Pressure Cleaning"), which was competitively solicited for a term of five (5) years with the option to renew for one (1) additional five (5) year period, and will expire December 8, 2027, subject to any renewals, extensions, and/or replacement contracts by the Hollywood CRA; allocating funds OCI's various sources of funds from the user Department, subject to the availability of funds and budget approvals at the time of need; further authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions; subject to all allocations, appropriations, and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including the City of Miami's Procurement Ordinance, Anti - Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: On December 18, 2022, OCI accessed the Hollywood CRA Contract No. F-4700-22-JE under the City Manager's authority of $50,000.00. OCI expressed a need to increase capacity to cover expenses for the cleaning and sealing of West Flagler Street annually, for the remainder of the contract term of five (5) years with the option to renew for one (1) additional five (5) year period ending December 8, 2027. The estimated annual impact is approximately $175,186.56. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Total Fiscal Impact: Approximately $175,186.56 General Account No: Various Account Funds Office of Capital Improvements Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Hector L Badia Lai -wan McGinnis Marie Gouin Annie Perez Nzeribe Ihekwaba Valentin J Alvarez Arthur Noriega V Pablo Velez Victoria Mendez Maricarmen Lopez City Clerk's Office Reviewed B Department Head Review Budget Analyst Review Budget Review Procurement Review Deputy City Manager Review Legislative Division Review City Manager Review ACA Review Approved Form and Correctness Meeting Rendered Completed 07/05/2023 2:17 PM Completed 08/24/2023 12:44 PM Completed 08/25/2023 10:29 AM Completed 08/28/2023 10:11 AM Completed 08/29/2023 4:09 PM Completed 08/29/2023 4:11 PM Completed 08/29/2023 4:53 PM Completed 08/31/2023 2:44 PM Completed 08/31/2023 9:01 PM Completed 09/14/2023 9:00 AM Completed 09/21/2023 4:40 PM City of Miami Legislation Resolution Enactment Number: R-23-0378 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 14269 Final Action Date:9/14/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION, APPROVING AN INCREASE IN THE ACCESS CAPACITY BEYOND THE CITY MANAGER'S DELEGATED AUTHORITY OF FIFTY THOUSAND DOLLARS ($50,000.00) CONCERNING THE CITY OF HOLLYWOOD, FLORIDA ("HOLLYWOOD") BEACH COMMUNITY REDEVELOPMENT AGENCY ("CRA") CONTRACT NO. F-4700-22-JE FOR PRESSURE CLEANING AND SEALING SERVICES, WITH SANTANA PRESSURE CLEANING SERVICES, INC., A FLORIDA PROFIT CORPORATION ("SANTANA PRESSURE CLEANING"), ON A CONTRACTUAL BASIS, FOR USE BY THE CITY OF MIAMI ("CITY") OFFICE OF CAPITAL IMPROVEMENTS ("OCI"), PURSUANT TO SECTION 18-111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), WHICH CONTRACT WAS COMPETITIVELY SOLICITED FOR AN INITIAL TERM OF FIVE (5) YEARS WITH THE OPTION TO RENEW FOR ONE (1) ADDITIONAL FIVE (5) YEAR PERIOD, EFFECTIVE THROUGH DECEMBER 8, 2027, SUBJECT TO ANY RENEWALS, EXTENSIONS, AND/OR REPLACEMENT CONTRACTS BY THE HOLLYWOOD CRA; ALLOCATING FUNDS FROM THE APPROPRIATE OCI PROJECT AND DEPARTMENTAL BUDGETS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVALS AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI - DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, On December 18, 2022, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended ("City Code"), the City Manager, under his delegated authority of Fifty Thousand Dollars ($50,000.00), approved the access of the City of Hollywood, Florida ("Hollywood") Beach Community Redevelopment Agency ("CRA") Contract No. F-4700-22-JE for Pressure Cleaning and Sealing Services with Santana Pressure Cleaning Services, Inc., a Florida profit corporation ("Santana Pressure Cleaning"), for use by the City of Miami ("City") Office of Capital Improvements ("OCI"); and WHEREAS, OCI has indicated a need to increase the access capacity beyond the City Manager's authorized threshold, for continuity of services for pressure cleaning and sealing services for West Flagler Street; and WHEREAS, the current compensation limit is insufficient to address the costs associated with the City's need for future services; and WHEREAS, it is in the City's best interest to increase the existing access capacity to accommodate outstanding and foreseeable future assignments; and WHEREAS, any increase in the total compensation limit above said amount of Fifty Thousand Dollar ($50,000.00) requires City Commission approval; and WHEREAS, funding shall be allocated from the appropriate OCI projects and departmental budgets; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. An increase in the access capacity beyond the City Manager's delegated authority of Fifty Thousand Dollars ($50,000.00) concerning the Hollywood CRA Contract No. F- 4700-22-JE for Pressure Cleaning and Sealing Services, with Santana Pressure Cleaning, on a contractual basis, for use by OCI, pursuant to Section 18-111 of the City Code, which contract was competitively solicited for an initial term of five (5) years with the option to renew for one (1) additional five (5) year period, effective through December 8, 2027, subject to any renewals, extensions, and/or replacement contracts by the Hollywood CRA, is hereby approved. Section 3. Funding shall be allocated from the appropriate OCI project and departmental budgets, subject to the availability of funds and budgetary approvals at the time of need. Section 4. The City Manager is authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 8/3172023 Pursuant to the resolution, this item became effective immediately upon adoption by the Commission. 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions.