HomeMy WebLinkAboutBack-Up DocumentsBAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2023/2024
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET FOR FISCAL YEAR 2023/2024
Table of Contents
I. Trust Members
II. Letter of Introduction
III. Budget Summary
IV. Bayfront Park Operating Budget
V. Bayfront Park Capital Improvement Budget
VI. Revenue vs. Expenses & Organizational Chart
CHAIRPERSON
Commissioner Joe Carollo
TRUST MEMBERS
Alex Cardenas
Dr. Jorge Suarez -Menendez
Javier Banos
Marie Loussaint
Mary Lugo
Mercedes Ann Russ
Mercedes Rodriguez
INTERIM EXECUTIVE DIRECTOR
Miguel Ferro
MILDRED AND CLAUDE PEPPER
BAYFRONT PARK
MANAGEMENT TRUST
301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132
TELEPHONE: (305)358-7550 FAX: (305) 358-1211
TO: THE COMMISION OF THE CITY OF MIAMI, FLORIDA
FROM: MIGUEL FERRO, INTERIM EXECUTIVE DIRECTOR
SUBJECT: Resolution 23-018, Approving the BPMT Operating Budget for Fiscal Year
2023-2024 - Beginning Oct. 1, 2023 Q Ending September 30, 2024.
DATE: August 3, 2023
Section 38-109 of the Code of the City of Miami provides that the Trust submits its
annual budget for the operations and maintenance of Bayfront Park and Maurice A.
Ferre Park to the City Commission for approval. Please see the attached for your
approval, a copy of the Bayfront Park Management Trust Operating budget for fiscal
year 2023-24, beginning October 1,2023 and ending September 30, 2024.
Please contact me if you have any questions.
RESOLUTION 23-018
RESOLUTION OF THE BAYFRONT PARK MANAGEMENT TRUST ("TRUST") APPROVING AND
ADOPTING THE ANNUAL BUDGET, ATTACHED AND INCORPORATED HEREIN AS EXHIBIT "A" IN
THE AMOUNT OF TWENTY SIX MILLION SEVENTY SEVENTHOUSAND EIGHT HUNDRED SEVENTY
THREE DOLLARS (US$ 26,077,873) TO PROVIDE FOR THE MANAGEMENT, OPERATIONS,
MAINTENANCE, AND CAPITAL IMPROVEMENTS OF THE MILDRED AND CLAUDE PEPER
BAYFRONT PARK AND MAURICE A. FERRE PARK FOR THE FISICAL YEAR COMENCING OCTOBER 1,
2023 AND ENDING SEPTEMBER 30, 2022
WHEREAS THE BAYFRONT PARK MANAGEMENT TRUST ("TRUST") WAS CREATED BY THE MIAMI
CITY COMMISION TO DIRECT, OPERATE, MANAGE AND MAINTAIN ALL ASPECTS OF MILDRED
AND CLAUDE PEPER BAYFRONT PARK ("Bayfront Park") and Museum Park now known as
MAURICE A FERRE PARK; and
WHEREAS SECTION 38-109 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED,
PROVIDES THAT THE TRUST SHALL SUBMIT ITS ANNUAL BUDGET FOR THE OPERATION AND
MAINTENANCE OF BAYFRONT PARK AND MAURICE A FERRE PARK TO THE CITY COMMISSION
FOR APROVAL; and,
NOW THEREFORE, BE IT RESOLVED BY THE BAYFRONT PARK MANAGEMENT TRUST OF THE CITY
OF MIAMI, FLORIDA:
SECTION 1.- The recitals and findings contained in the preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this section.
SECTION 2.- The Bayfront Park Management Trust annual budget, attached and
incorporated as Exhibit "A", for the management, operations, maintenance and capital
improvements of the Mildred and Claude Pepper Bayfront Park and Maurice A. Ferre
Park in the amount of twenty six million seventy seven thousand eight hundred seventy
three dollars (US$ 26,077,873) for the fiscal year commencing October 1, 2023, ending
September 30, 2024, is hereby approved and adopted.
Dated this 25th day of July 2023
MISIONES JOE CAROLLO
airman, Bayfront Park Management Trust
BAYFRONT PARK MANAGEMENT TRUST
301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550
BAYFRONT PARK MANAGEMENT TRUST
OPERATING & CAPITAL BUDGET SUMMARY
FISCAL YEAR 2023/2024
Actual
Oct 1, 2022-June 30,
2023
Estimate
July 1, 2023 - Sep 30,
2023
Annualized
2022/2023
Proposed Budget
2023/2024
Approved
Budget
2022/2023
Budget Variance
Proposed vs Prior
Year Budget
REVENUES
General revenues
3,118,081
876,290
3,994,371
3,654,629
2,747,833
906,796
Special events & marketing revenues
3,853,459
195,253
4,048,712
4,137,000
1,721,000
2,416,000
CRA - Maurice A Ferre Reserve
2,000,000
2,000,000
4,000,000
2,000,000
4,000,000
(2,000,000)
Tree fund grant
950,000
50,000
1,000,000
-
-
-
Community donations
75,500
12,500
88,000
88,000
-
88,000
Reserve Transfer funds
16,198,244
8,106,221
8,092,023
TOTAL REVENUES
9,997,040
3,134,043
13,131,083
26,077,873
16,575,054
9,502,819
EXPENSES
Administrative expenses
486,507
156,900
643,407
1,011,240
1,050,950
(636,650)
Special events & marketing expenses
1,455,456
125,496
1,580,952
1,888,321
1,728,541
159,780
Maintenance expenses
1,263,205
421,069
1,684,273
2,058,760
1,676,512
382,248
Other Expense/(income)
-
-
-
-
(500)
500
TOTAL EXPENSES
3,205,168
703,465
3,908,632
4,958,321
4,455,503
502,818
EXCESS REVENUES OVER EXPENSES
6,791,872
2,430,578
9,222,451
21,119,552
12,119,551
9,000,001
Depreciation expense
352,164
117,388
469,552
469,552
469,551
1
Capital expenditures
20,650,000
11,650,000
9,000,000
NET INCOME
6,439,708
2,313,190
8,752,899
(0)
-
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2023/2024
Actual Estimate
Oct 1, 2022-June July 1,2023- Sept 30,
30, 2023 2023
Annualized
2022/2023
Proposed
Budget
2023/2024
Budget Variance
Approved Budget Proposed vs Prior
2022/2023 Year Budget
REVENUES
GENERAL REVENUES
101 - Boat dock income
103 - Film and video location rental
104 - Miscellaneous revenues
105 - Concessions
106 - Marquee revenues
107 - Parking operation income
108 - Interest income & Dividends
111 - Long term agreement income
202 -Amphitheater operations & management
Skyview Surcharge
303- Grants
TOTAL GENERAL REVENUES
434,300 144,767 579,067
40,891 13,630 54,521
2,588 863 3,451
67,226 22,409 89,635
15,000 5,000 20,000
844,725 281,575 1,126,300
113,184 37,728 150,912
232,459 77,486 309,945
695,459 231,820 927,279
183,039 61,013 244,052
489,210 - 489,210
3,118,081 876,290 3,994,371
583,700
55,000
4,000
163,200
20,000
1,127,000
151,000
310,000
973,729
267,000
3,654,629
500,000 83,700
16,000 39,000
3,000 1,000
5,000 158,200
15,000 5,000
1,000,000 127,000
1,000 150,000
290,000 20,000
917,833 55,896
267,000
2,747,833 906,796
Bayfront Park Management Trust - Operating Budget
Notes to Proposed Budget for 2023/2024
EXHIBIT 100 Administration
General Revenue
101 Boat Dock Income: proposed $583,700. Revenue based on North and South docks rental.
103 Film and Video Location Rental: proposed $55,000. Revenue based on prior years'
experience.
104 Miscellaneous Revenue: proposed $4,000. Revenue based on previous years' experience.
105 Concessions: proposed $163,200. Use fee based on agreements with park concessionaires.
106 Marquee Revenue: proposed $20,000. Revenue based on prior years' experience.
107 Parking Operation Income: proposed $1,127,000. Revenue projection based on parking
operation.
108 Interest Income: proposed $151,000.
111 Long Term Agreement Income: proposed $310,000.
202 Amphitheater Operation & Management: proposed $973,729. This revenue is based on
the management agreement with Live Nation.
Skyview Surcharge: proposed $267,000. Use fees based on surcharge agreement.
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2023/2024
Actual Estimate
Oct 1, 2022-June 30, July 1, 2023 - Sep 30, Annualized
2023 2023 2022/2023
EXPENSES
ADMINISTRATIVE
1100- Salaries and wages - all 239,211 79,468 318,679
1106 - Payroll processing costs - - -
1106.1 -Worker's compensation insurance 12,623 4,208 16,831
1106.6- Payroll Costs - Taxes 18,665 6,222 24,887
1107- Health & dental insurance contribution 56,425 18,808 75,233
1108- Life insurance & disability contribution 2,454 818 3,272
1109 Employees retirement plan -administrative 3,646 1,215 4,861
1111- Miscellaneous expenses 3,675 1,225 4,900
1112- Computer Supplies and Software - -
1113-Courier 1,669 556 2,225
1114 - Equipment purchases 798 266 1,064
1115 - Equipment rental & maintenance 1,482 494 1,976
1116 - Postage 282 94 376
1117-Printing 1,665 555 2,220
1118 - Office Supplies 4,022 1,341 5,363
1119.1 - Telephone 18,748 6,249 24,997
1119.3 - Cable services 2,587 862 3,449
1120- Bank charges - -
1121 - Newspaper public notices 347 116 463
1125 - Meeting expenses 11,554 3,851 15,405
1125 - Meeting & Entertainment
1126 - Membership and subscriptions 4,136 1,379 5,515
1127 - Business expenses
1128 - Director's liability insurance
1129 - Property insurance
1130 - Premises insurance
1131.5 - Accounting Services
1132 - Audit
1135- Contingency fund
1136 - Bad debt
1139 - Shredding Services
Fire extinguisher service
TOTAL ADMINISTRATIVE EXPENSES
2,426 809 3,235
1,333 444 1,777
1,147 382 1,529
25,693 8,564 34,257
43,669 14,556 58,225
15,000 - 15,000
12,162 4,054 16,216
918 306 1,224
170 57 227
486,507 156,900 643,407
Proposed Budget
2023/2024
596,940
17,000
46,000
76,000
3,300
5,000
5,000
2,500
2,000
5,000
1,000
3,000
7,000
25,000
7,500
1,000
18,000
24,000
6,000
4,000
6,000
2,000
35,000
59,000
15,000
20,000
17,000
2,000
1,011,240
Budget Variance
Approved Budget Proposed vs Prior
2022/2023 year Budget
600,000 (3,060)
3,200 (3,200)
17,500 (500)
35,500 10,500
70,000 6,000
12,000 (8,700)
55,500 (50,500)
1,500 3,500
2,000 (2,000)
2,000 500
2,000
5,000 -
2,500 (1,500)
2,500 500
7,000 -
30,000 (5,000)
9,000 (1,500)
1,500 (1,500)
2,000 (1,000)
20,000 (2,000)
24,000
3,000 3,000
8,000 (4,000)
6,000 -
2,000 -
40,000 (5,000)
68,000 (9,000)
25,000 (10,000)
20,000 -
17,000
250 1,750
1,050,950 (636,650)
Administrative Expenses
1100 Salaries and Wages: proposed $596,940. This includes the salary of the administrative
employees who provide overall management for the Bayfront Park Management Trust; and funds
for the payroll costs of the administrative employees proposed $46,000.
1106 Worker's Compensation Insurance: proposed $17,000. These funds will be used to
purchase worker's compensation insurance for Trust administrative employees.
1107 Health & Dental Insurance Contribution: proposed $76,000. These funds will be used to
purchase health, dental and vision insurance for Trust administrative employees.
1108 Life Insurance & Disability Contribution: proposed $3,300. These funds will be used to
purchase life and disability insurance for Trust administrative employees.
1109 Executive Director / Employees' Retirement Plan: proposed $5,000. These funds will be
used for the Executive Director and employees' retirement plan.
1111 Miscellaneous Expenses: proposed $5,000. These funds will be used for miscellaneous
purchases of goods or services required during the year.
1113 Courier: proposed $2,500. These funds will be used to procure courier services.
1114 Equipment Purchases: proposed $2,000. These funds will be used to purchase equipment.
1115 Equipment Rental/Maintenance: proposed $5,000. These funds will be used for office
equipment rental, lease and maintenance contracts.
1116 Postage: proposed $1,000. These funds will be used to purchase postage.
1117 Printing: proposed $3,000. These funds will be used to pay expenses related to printing.
1118 Office Supplies: proposed $7,000. These funds will be used to purchase office supplies.
1119 Telephone, Cellular Phone, Pager, Cable Services, and Wi-Fi: proposed $32,500. These
funds will be used to procure telephone, cellular phone, pager, cable television services, and
Wi-Fi network.
1121 Newspaper Public Notices: proposed $1,000. These funds will be used for public notices
required by City of Miami procurement procedures.
1125 Meeting Expenses: proposed $18,000. These funds will be used for expenses associated
with the monthly Board Meetings of the Bayfront Park Management Trust.
1125 — Meeting & Entertainment: proposed 24,000. These funds will be used for expenses
associated with the entertainment of meetings of the Bayfront Park Management Trust.
1126 Memberships and Subscriptions: proposed $6,000. These funds will be used for
memberships in professional organizations and subscriptions to professional journals.
1127 Business Expenses: proposed $4,000. These funds will be used for general business
expenses.
1128 Director's Liability Insurance: proposed $6,000. These funds will be used to purchase
Directors and Officers Liability Insurance for the Bayfront Park Management Trust.
1129 Property Insurance: proposed $2,000. These funds will be used to purchase Property
Insurance for Trust property not adequately covered by the City of Miami Self Insurance Fund.
1130 Premises Liability Insurance: proposed $35,000. These funds enable the Trust to
purchase liability insurance for Bayfront and Museum Parks.
1131 Accounting Services: proposed $59,000. These funds will be used for the Bayfront Park
Management Trust bookkeeping service.
1132 Audit: proposed $15,000. These funds will be used to procure the annual audit of the
Trust's finances.
1135 Contingency fund: proposed 20,000.
1136 Bad Debt: proposed 17,000. This is an estimate for the invoices deemed to be uncollectible.
1137 Shredding Services: proposed 2,000. These fund will be used to procure services for paper
shredding.
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2023/2024
Actual Estimate
Oct 1, 2022-June 30, July 1, 2023 - Sep 30,
2023 2023
Annualized
2022/2023
Proposed Budget
2023/2024
Budget Variance
Approved Budget Proposed vs Prior
2022/2023 Year Budget
REVENUES
SPECIAL EVENT AND MARKETING
115 - Trash Hauling 14,878 4,959 19,837
201 - Special event rental income 2,643,959 - 2,643,959
203- Special event sponsorship 101,750 33,917 135,667
204-Tent rental - - -
205-Beer/alcohol location fees 3,200 1,067 4,267
206 - Food and soda location fees 3,250 1,083 4,333
207 -Arts/merchandise/sponsor location fees 4,500 1,500 6,000
208- Special event electrical 4,600 1,533 6,133
209 - Day of show staffing 56,162 18,721 74,883
211 - Special event contracted personnel 17,624 5,875 23,499
211.5-Settlements 4,236 1,412 5,648
212 - Special event clean-up services 93,200 31,067 124,267
215- Parking space rental 37,995 12,665 50,660
216- Special event equipment rental 3,189 1,063 4,252
217 - Fourth of July 31,500 10,500 42,000
219 - New Year's Eve 40,200 13,400 53,600
220- Miscellaneous services 3,384 1,128 4,512
221 - Park damages - events 34,653 11,551 46,204
222- Special Events Grants 623,741 - 623,741
305 - Miss Curry gift to challenger - - -
310- Utilities Reimbursement 131,438 43,813 175,251
TOTAL SPECIAL EVENT GRANTS 3,853,459 195,253 4,048,712
20,000
2,724,000
136,000
5,000
5,000
6,000
7,000
75,000
24,000
6,000
125,000
51,000
5,000
42,000
54,000
5,000
47,000
624,000
176,000
4,137,000
58,000.00 (38,000)
550,000 2,174,000
52,000 84,000
6,500 (6,500)
12,000 (7,000)
6,000 (1,000)
6,000 -
12,000 (5,000)
50,000 25,000
105,000 (81,000)
40,000 (34,000)
205,000 (80,000)
50,000 1,000
5,000
22,500 19,500
35,000 19,000
1,000 4,000
47,000
440,000 184,000
5,000 (5,000)
65,000 111,000
1,721,000 2,416,000
Bayfront Park Management Trust - Operating Budget
Notes to Proposed Budget for 2023/2024
EXHIBIT 200 Special Events and Marketing
Special Events and Marketing Revenue
115 Trash Hauling: proposed $20,000. Trash haul projected reimbursement.
201 Event Rental Income: proposed $2,724,000. Rental income reflects a projected 14-date
event calendar.
203 Special Event Sponsorship: proposed $136,000. Tent rental revenue is based on a projected
14 events scheduled in Trust facilities in 2023/2024.
205 Beer/Alcohol Location Fees: proposed $5,000. Beer and Alcohol Location Fees revenue is
based on a projected 14 events scheduled in Trust facilities in 2023/2024.
206 Food and Soda Location Fees: proposed $5,000. Food and Soda Location Fees revenue is
based on a projected 14 events scheduled in Trust facilities in 2023/2024.
207 Arts/Merchandise/Sponsor Location Fees: proposed $6,000. Arts, Merchandise, and
Sponsor Fees revenue is based on a projected 14 events scheduled in Trust facilities in 2023/2024.
208 Special Event Electrical: proposed $7,000. Special Event Electrical revenue represents
charges to promoters for electrician services and is based on events scheduled in Trust facilities in
2023/2024.
209 BPMT Show Staffing: proposed $75,000. BPMT Show Staffing revenue is based on events
scheduled in Trust facilities in 2023/2024 where event staff charges are not included in rental
fees.
211 Special Event Contracted Services: proposed $30,000. Special Event Contracted Services
are security and parking personnel required at all Trust hosted events. The revenue is based on a
projected 14 events scheduled in Trust facilities in 2023/2024.
212 Special Event Clean -Up Services: proposed $125,000. Special Event Clean -Up Services
revenue is based on a projected 14 events scheduled in Trust facilities in 2023/2024.
215 Parking Space Rental: proposed $51,000. This revenue represents fees charged to
promoters for additional parking locations rented from City of Miami Department of Off -Street
Parking.
216 Special Event Equipment Rental: proposed $5,000. Special Event Equipment Rental
revenue is based on events scheduled in Trust facilities in 2023/2024.
217 Fourth of July: proposed $42,000. Revenue represents income from the Trust' s annual July
4th celebration.
219 New Year's Eve: proposed $54,000. Revenue represents income from the Trust' s annual
New Year's Eve celebration.
220 Miscellaneous Services: proposed $5,000. Represents income from various services the
Trust provides promoters, outside of those listed above.
221 Park Damage - Events: proposed $47,000. Represents fees charged to promoters for
damages in Bayfront or Museum Parks resulting from Special Events.
222 Special Events Grants: proposed $624,000. Represents grants received for special events.
310: Utilities Reimbursement: proposed $176,000. Represents reimbursements for utilities
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2023/2024
Actual Estimate
Oct 1, 2022-June 30, July 1, 2023 - Sep 30, Annualized
2023 2023 2022/2023
Proposed Budget
2023/2024
Approved Budget Variance
Budget Proposed vs Prior
2022/2023 Year Budget
EXPENSES
SPECIAL EVENT AND MARKETING
2200 - Salaries and wages - special events
2201 - Event coordinator
2205 - Payroll Taxes
2206 - Health & dental insurance contribution
2206.1 - Employees Retirement Plan
2208 - Special event contracted personnel
2213 - Special event cleanup services
2216 - Special event tent rental
2217 - Special event equipment rental
2218 - BPMT sponsored events
2218.2 - BPMT sponsored Holiday events
2218.3 - BPMT sponsored New Year's event
2219 - Fourth of July
2222 - Website production and design
2223 - Website hosting, revision and maintenance
2225 -Advertising
2227 - Design & graphics
2228 - Photographic and video
2230 - Promotional
2231 - Special event Misc.
2232 - Special event damages
Community Outreach Programs -Additional
Friday's L.H. Program
TOTAL SPECIAL EVENT EXPENSES
38,712 12,904 51,616 59,750 52,500 7,250
2,961 987 3,948 4,571 4,241 330
8,134 2,711 10,845 11,000 7,000 4,000
2,302 767 3,069 4,000 6,300 (2,300)
92,796 30,932 123,728 124,000 8,000 116,000
41,241 13,747 54,988 55,000 205,000 (150,000)
10,000 (10,000)
- - - - 3,000 (3,000)
46,692 15,564 62,256 65,000 150,000 (85,000)
31,579 - 31,579 35,000 50,000 (15,000)
945,351 - 945,351 950,000 800,000 150,000
102,037 - 102,037 125,000 125,000 -
9,565 3,188 12,753 13,000 - 13,000
2,240 747 2,987 27,000 5,000 22,000
1,730 577 2,307 12,000 1,000 11,000
6,000 1,000 5,000
3,000 1,000 4,000 8,000 - 8,000
6,000 500 5,500
215 72 287 1,000 - 1,000
60,901 20,300 81,201 82,000 - 82,000
66,000 22,000 88,000 240,000 300,000 (60,000)
60,000 - 60,000
1,455,456 125,496 1,580,952 1,888,321 1,728,541 159,780
expenses paid in advance for special events.
Special Events and Marketing Expenses
2201 Salaries and Wages: proposed $59,750. This includes the salary of the Event Coordinator
2201 who is responsible for assisting the director in coordinating increase awareness of and
facility for the Trust; and funds for the payroll costs of the Special Event employees $4,571.
2206 Health & Dental Insurance Contribution: proposed $11,000. These funds will be used to
purchase health, dental and vision insurance for Trust Special Event and Marketing employees.
2206.1 Employee Retirement Plan: proposed $4,000. These funds will be used for Bayfront
Park special event, legal and marketing employees' retirement plan.
2208 Special Event Contracted Personnel: proposed $124,000. These funds will be used to
pay contracted personnel who provide special event parking and security services, as well as
manage the parking operation outside Bayfront Park offices.
2213 Event Cleanup Services: proposed $55,000. These funds will be used to pay during -event
and after -event cleaning contractor.
2218 BPMT Sponsored Events: proposed $65,000. These funds will be used to sponsor various
community events supported and approved by the Bayfront Park Management Trust.
2218.2 BPMT Sponsored Holiday Events: proposed $35,000. These funds will be used to
sponsor various community events supported and approved by the Bayfront Park Management
trust.
2218.3 BPMT Sponsored New Year's Eve: proposed $950,000. These funds will be used for the
production costs of the Trust' s annual New Year's Eve celebration.
2219 Fourth of July: proposed $125,000. These funds will be used for the production costs of
the Trust' s annual July 4th celebration, and the expenses associated with the event.
2222 Website Production and Design: proposed $13,000. These funds will be used to pay for
website production and design services for the Bayfront Park Management Trust website.
2223 Website Hosting, Revision and Maintenance: proposed $27,000. These funds will be
used to pay for website hosting, necessary revisions and maintenance services for the Bayfront
Park Management Trust website.
2225 Advertising: proposed $12,000. These funds will be used to purchase advertising which
includes but is not limited to radio, television and online ads, print advertising, or any advertising
outlet/service deemed appropriate to support Trust sponsored events, or to promote Bayfront Park
as a desirable destination for the general public, as well as event planners and promoters.
2227 Design and Graphics: proposed $6,000. These funds will be used to contract with a
designer to create advertising materials to support Bayfront Park Management Trust sponsored
events, or to promote Bayfront Park as a desirable destination for the general public, as well as
event planners and promoters.
2228 Photographic and Video: proposed $8,000. These funds will be used to creating
photographic and video promotional material to support Bayfront Park Management Trust
sponsored events, or to promote Bayfront Park as a desirable destination for the general public.
2230 Promotional: proposed $6,000. These funds will be used to purchase promotional related
expenses for Bayfront Park activities.
2230 Special Event Misc.: proposed $1,000. These funds will be used to purchase miscellaneous
items or services related to special events for Bayfront Park activities.
2232 Special Event Misc.: proposed $82,000. These funds will be used to pay for damages in
Bayfront or Museum Parks resulting from Special Events.
Community Outreach Program - Additional: proposed $240,000. These funds will be used to
support community outreach programs.
Friday's L.H. Program: proposed $60,000. These funds will be used to support Friday's L.H.
programs.
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2023/2024
Actual Estimate
Oct 1, 2022-June 30, July 1,2023- Sep 30, Annualized
2023 2023 2022/2023
Proposed Budget
2023/2024
Budget Variance
Approved Budget Proposed vs Prior
2022/2023 Year Budget
EXPENSES
MAINTENANCE
3300- Salaries and wages -maintenance 216,968 72,323 289,291 381,560 403,737 (22,177)
3307 - Payrolling cost -Taxes 20,404 6,801 27,205 30,000 25,475 4,525
3307.6 - Payroll Processing Fees 3,870 1,290 5,160 6,000 4,000 2,000
3307.1- Maintenance department overtime 47,463 15,821 63,284 64,000 75,500 (11,500)
3308- Health and dental insurance contribution 33,065 11,022 44,087 45,000 67,000 (22,000)
3308.1 - Employees Retirement Plan 7,255 2,418 9,673 10,000 41,000 (31,000)
3313 - New landscaping plants 3,689 1,230 4,919 30,000 1,000 29,000
3317 - Exterminator 3,530 1,177 4,707 5,000 2,000 3,000
3318 - Fertilizer & chemicals 384 128 512 3,000 3,000 -
3319 - Signage 7,005 2,335 9,340 10,000 2,000 8,000
3320- General park maintenance 87,044 29,015 116,059 120,000 140,000 (20,000)
3324- Painting and accessories 199 66 265 6,500 6,500
3325-Uniforms 7,960 2,653 10,613 11,000 5,000 6,000
3326 - Park vehicle maintenance and repair 1,917 639 2,556 6,000 6,000 -
3328- Equipment leasing and rentals 1,605 535 2,140 5,000 2,500 2,500
3328.2- Equipment repairs 3,238 1,079 4,317 5,000 8,000 (3,000)
3329- Miscellaneous supplies 6,958 2,319 9,277 10,000 9,000 1,000
3330- Gator maintenance and repairs 2,297 766 3,063 6,000 6,000
3333 - Electrical maintenance materials 3,084 1,028 4,112 5,000 5,000 -
3334- Bulbs, fixtures and poles - - 10,000 10,000
3336- Air conditioner maintenance contract 11,980 3,993 15,973 16,000 2,000 14,000
3337- Alarm monitoring services 1,267 422 1,689 2,000 5,000 (3,000)
3338 - Dade county water and sewer 34,714 11,571 46,285 50,000 55,000 (5,000)
3339 - FPL utilities 116,762 38,921 155,683 180,000 180,000
3341 -Trash Removal Fee 1,875 625 2,500 5,000 12,500 (7,500)
3344- Park vehicle insurance 4,763 1,588 6,351 7,000 5,000 2,000
3344.5- Vehicle registration 318 106 424 500 400 100
3346.1-Trash bags 2,203 734 2,937 21,000 21,000
3346.2 -Hand towels 2,021 674 2,695 5,000 2,000 3,000
3346.3 -Toilet paper 968 323 1,291 2,500 2,500 -
3346.4- Hand soap - - 1,000 1,000 -
3346.5 - Doggy Bags 1,092 364 1,456 10,000 4,000 6,000
3346- Cleaning Supplies - Other 455 152 607 5,000 4,000 1,000
3347- Tool purchases 2,985 995 3,980 5,000 1,500 3,500
3326.11 -Vehicle fuel 7,857 2,619 10,476 11,000 10,000 1,000
3348-Miscellaneous - - 10,000 10,000
3349- General plumbing repair and maintenance 2,642 881 3,523 4,000 4,000 -
3350- Maintenance of irrigation pumps 20,185 6,728 26,913 2,500 2,500 -
3351- Turf and irrigation supplies 3,401 1,134 4,535 5,000 5,000
3352 - Private security 291,765 97,255 389,020 500,000 425,000 75,000
4500.21- Maurice A Ferre Park landscape maintenance 94,513 31,504 126,017 130,000 130,000
4501 - Maurice A Ferre Park landscape supplies 1,152 384 1,536 20,000 20,000
4502- Maurice A Ferre Park infrastructure & furnishing - 4,000 4,000 -
4503 - Maurice A Ferre Park electricity 4,524 1,508 6,032 7,000 5,000 2,000
4504 - Maurice A Ferre Park water & sewer 150,139 50,046 200,185 201,000 70,000 131,000
4505- Maurice A Ferre Park consumables 348 116 464 1,000 1,800 (800)
4508- Maurice A Ferre Park contingency - 20,000 20,000 -
5503 - Fountain chemicals - - - 300 (300)
5505- Fountain miscellaneous maintenance 900 300 1,200 1,200 300 900
Sculptures maintenance 12,017 4,006 16,023 17,000 17,000
Trimming services 34,424 11,475 45,899 46,000 46,000
TOTAL MAINTENANCE EXPENSES 1,263,205 421,069 1,684,273 2,058,760 1,676,512 382,248
Bayfront Park Management Trust Operating Budget
Notes to Proposed Budget for 2023/2024
EXHIBIT 300 Maintenance
Maintenance Revenue
301 City Contribution: proposed $0.
302 Hurricane Reimbursement: proposed $0. Line item is included in the budget in the event
of a hurricane.
303 Grants: proposed $0.
304 FPL Fountain Contribution: proposed $0.
305 Miss Curry Gift to Challenger Memorial: proposed $0.
306 City Contribution for Capital Improvements: proposed $0.
Maintenance Expenses
3300 Salaries and Wages: proposed $381,560. This includes the salaries of the Maintenance
Department employees who are responsible for the management and coordination of all
maintenance related activities of the Trust facilities; funds for the payroll costs of the
Maintenance Department employees $30,000; funds for payroll processing fees $6,000.
3307.1 Maintenance Department Overtime: proposed $64,000. These funds will be used for
overtime hours worked by the Maintenance Department employees necessary for maintaining
Bayfront Park.
3308 Health and Dental Insurance Contribution: proposed $45,000. These funds will be used
to purchase health, dental and vision for the Maintenance Department employees.
3308.1 Employee Retirement Plan: proposed $10,000. These funds will be used for Bayfront
Park maintenance employees' retirement plan.
3313 New Landscape Plants: proposed $30,000. These funds will be used to replace damaged
or dying plants as needed.
3317 Exterminator: proposed $5,000. These funds will be used for a contract exterminator, to
keep rodents and insects to a minimum in Trust facilities.
3318 Fertilizer & Chemicals: proposed $3,000. These funds will be used to fertilize the turf,
palms, shrubs and deciduous trees in Bayfront and Maurice Ferre Park.
3319 Signage: proposed $10,000. These funds will be used for maintenance of existing signage
in Bayfront Park.
3320 General Park Contractor: proposed $120,000. These funds will be used to contract with
City of Miami approved General Contractors for necessary and ongoing repairs required to
maintain Trust facilities, often resulting from event related damages.
3324 Painting and Accessories: proposed $6,500. These funds will be used to contract a
painting service provider and painting materials to paint the Bayfront Park Offices.
3325 Uniforms: proposed $11,000. These funds are used to purchase and maintain uniforms for
the park maintenance staff.
3326 Park Vehicle Maintenance and Repairs: proposed $6,000. These funds will be used for
routine maintenance and repairs of the Park's pick-up trucks. This will include tires, tune-ups and
complete vehicle maintenance.
3328 Equipment Leasing & Rentals: proposed $5,000. These funds will cover the cost of a
wide range of equipment rentals necessary for the ongoing maintenance of Bayfront and Maurice
Ferre Park.
3328.2 Equipment Repairs: proposed $5,000. These funds will cover the cost of a wide range of
equipment repairs necessary for the ongoing maintenance of Bayfront and Maurice Ferre Park.
3329 Miscellaneous Supplies: proposed $10,000. These funds will allow designated staff
members to purchase miscellaneous supplies as the need arises.
3330 Gator Maintenance & Repairs: proposed $6,000. These funds will be used for
maintenance and repair of the Trust's five John Deere Gators.
3333 Electrical Maintenance Materials: proposed $5,000. These funds will be used to
receptacles and miscellaneous hardware related to the Bayfront Park electrical system. This will
cover most receptacles within park buildings -- administrative offices, service buildings,
maintenance buildings, and the amphitheater: wall duplex receptacles, cover plates, and small -
amperage fuse breaker; funds to purchase 3334 Bulbs, fixtures and poles proposed $10,000
3336 Air Conditioning Maintenance Contract: proposed $16,000. These funds will be used to
enter into a service contract with a vendor to provide air conditioning maintenance in the parks
administrative offices, amphitheater, laser tower, fountain booth and south end service building.
3337 Alarm Monitoring Services: proposed $2,000. These funds will be used for alarm
monitoring services in the administrative offices, the fountain control booth and the south -end
service building.
3338 Miami -Dade County Water and Sewer: proposed $50,000. These funds will be used for
all water and sewage services supplied by Miami -Dade County Water & Sewer Department.
3339 FP&L Utilities: proposed $180,000. These funds will be used to purchase electrical
services from FP&L and include an increase to cover projected rate changes.
3341 Trash Removal Fee: proposed $5,000. These funds will be used to trash pickup services
for all park needs.
3344 Park Vehicle Insurance: proposed $7,000. These funds will be used to purchase
insurance for the Park's trucks; funds also used to purchase vehicle registration fee $500.
3346 Cleaning Supplies: proposed $5,000. These funds will be used to purchase cleaning
supplies and other materials needed to keep the park' s administrative offices clean.
3346.1 Trash Bags: proposed $21,000. These funds will be used to purchase trash bags for all
park needs.
3346.2 Hand Towels: proposed $5,000. These funds will be used to purchase hand towels for
use in park' s restrooms.
3346.3 Toilet Tissue: proposed $2,500. These funds will be used to purchase toilet tissue for use
in park' s restrooms.
3346.4 Hand Soap: proposed $1,000. These funds will be used to purchase hand soap for use in
park' s restrooms.
3346.5 Doggy Bags: proposed $10,000. These funds will be used to purchase doggie bags for use
in park' s common areas.
3347 Tool Purchases: proposed $5,000. These funds will be used to purchase all tools
necessary to maintain Trust facilities. This includes hand or power tools needed for routine
maintenance.
3326.11 Vehicle Fuel: proposed $11,000. These funds will be used to purchase fuel for park's
vehicles and power equipment.
3348 Miscellaneous: proposed $10,000. These funds will be used for miscellaneous
maintenance.
3349 General Plumbing Repair and Maintenance: proposed $4,000. These funds will be
used for plumbing repair and maintenance throughout Bayfront Park, all restrooms, toilets, sinks,
and showers in the amphitheater, south end service building, light tower complex, and
administrative offices.
3350 Maintenance of Irrigation Pumps: proposed $2,500. These funds will be used to maintain
the Park' s irrigation pumps, located in the pump station adjacent to the Mildred & Claude Pepper
Fountain and the south -end service building.
3351 Turf and Irrigation Supplies: proposed $5,000. These funds will be used to maintain and
upgrade Bayfront and Museum Parks' turf and irrigation system.
3352 Private Security: proposed $500,000. These funds will be used to hire private security,
from an existing City of Miami contractor, to provide 24-hour security in Bayfront Park.
Sculptures Maintenance proposed $17,000. These funds will be used to maintain and upgrade
Bayfront and Museum Parks' sculptures.
Trimming Services proposed $46,000. These funds will be used to maintain Bayfront and
Museum Parks' trees and plants.
Maurice A. Ferre Park Maintenance
4500.21 Maurice A. Ferre Park Landscape Contractor: proposed $130,000. The Museum
Park Landscape Maintenance Contractor is responsible for partial mowing and trimming
maintenance of Museum Park.
4501 Maurice A. Ferre Park Landscape Supplies: proposed $20,000. These funds will be
used to obtain landscape materials for Museum Park, such as mulch, plants, etc.
4502 Maurice A. Ferre Park Infrastructure & Furnishing: proposed $4,000. These funds
will be used to maintain infrastructure in Museum Park.
4503 Maurice A. Ferre Park Electricity: proposed $7,000. These funds will be used to pay for
electricity in Museum Park.
4504 Maurice A. Ferre Park Water & Sewer: proposed $201,000. These funds will be used
for all water and sewage services in Museum Park.
4505 Maurice A. Ferre Park Consumables: proposed $1,000. These funds will be used to
purchase trash bags, fuel, and irrigation supplies for Museum Park.
4508 Maurice A. Ferre Park Contingency: proposed $20,000. These funds will be used for
any unforeseen Museum Park expenses incurred during the year.
Mildred & Claude Pepper Fountain
5503 Chemicals: proposed $0. These funds will be used to purchase chlorine for the Mildred
and Claude Pepper Fountain in Bayfront Park.
5505 Miscellaneous Maintenance: proposed $1,200. These funds will be used for unforeseen
expenses associated with the Mildred and Claude Pepper Fountain in Bayfront Park.
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2023/2024
Actual
Oct 1, 2022-June 30,
2023
Estimate
July 1, 2023 - Sep 30,
2023
Annualized
2022/2023
Proposed Budget
2023/2024
Approved
Budget
2022/2023
Budget Variance
Proposed vs Prior
Year Budget
OTHER INCOME/EXPENSES:
OTHER EXPENSES
7700 - Depreciation expense
(352,164)
(117,388)
(469,552)
(469,552)
(469,551)
(1)
TOTAL DEPRECIATION EXPENSE
(352,164)
(117,388)
(469,552)
(469,552)
(469,551)
-
Other Income
-
-
-
-
500
(500)
TOTAL OTHER INCOME
-
-
-
-
500
(500)
TOTAL OTHER INCOME/EXPENSE
(352,164)
(117,388)
(469,552)
(469,552)
500
(500)
BAYFRONT PARK
MANAGEMENT TRUST
CAPITAL IMPROVEMENT BUDGET
FISCAL YEAR 2023/2024
Bayfront Park Management Trust -Capital Improvement Budget
Notes to Proposed Budget for 2023/2024
EXHIBIT 600
Capital Improvement Fund: $20,650,000
Fixed Assets and Land Improvements — Proposed $20,650,000. Fund to be utilized as deemed
appropriate by the board of directors. Below is a summary:
Bayfront Park
Bayfront Park Fountain Reconstruction - $10,000,000
Fencing at Bayfront Park - $150,000
Improvements at Bayfront Park - $375,000
Sculpture Gardens - $1,000,000
Office Building Improvements - $2,000,000
Maurice Ferre Park
Grading and Leveling for Improvements - $550,000
Landscape and Shrubbery - $250,000
Playground, Water Splash Park, 4 Pavilion, and 4 Double Bathrooms - $4,000,000
Playground Fencing - $275,000
Playground Equipment - $450,000
Soccer Field - $450,000
Small Fountain - $250,000
Lighting - $750,000
Landscape Design - $150,000
Revenues By Type
Requested Budget FY 23/24
General Revenue
Special Events &
Marketing Revenue
Reserve Fund Transfer
■ Intergovernment Revenue
Other Revenue
Expenses By Type
Requested Budget FY 23/24
42%
20%
38%
Administrative Expenses
Special Events & Marketing
Expenses
Maintenance Expenses
BAYFRONT PARK
MIAMI
SENIOR ADMINISTRATOR
ASSISTANT
CHAIRMAN OF THE BOARD
JOE CAROLLO
TRUST BOARD OF DIRECTORS
ADMINISTRATIVE
ASSISTANT
F
EXECUTIVE DIRECTOR
LEGAL
JIHAM SOLIMAN
1
RECEPTIONIST
CHIEF PARK &
MAINTENANCE MANAGER
M.A.F PARK
MANAGER
OPERATION MANAGER
M. Technician
M. Technician
BAYFRONT PARK
MANAGER
M. Technician
M. Technician
M. Technician
FINANCE MANAGER
i
BOOKKEEPER
EVENT MANAGER