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HomeMy WebLinkAboutR-78-0507RESOLUTION NO. 597 A RESOLUTION AUTHORIZING AN IMMEDIATE INCREASE IN THE SCOPE OF THE CONTRACT BETWEEN THE CITY AND ORLANDO MENDEZ, INC. FOR THE RENOVATION OF DINNED KEY EXPOSITION HALL IN THE AMOUNT OF $173,000; AND FURTHER AUTHORIZING A FUTURE INCREASE IN THE SCOPE OF THE CONTRACT IN THE AMOUNT OF $21,344, IF REQUIRED; SAID FUNDS TO BE PROVIDED ENTIRELY BY ECONOMIC DEVELOPMENT ADMINISTRATION (EDA) APPROVED ADJUSTMENTS WITHIN THE FEDERAL LOCAL PUBLIC WORKS PROJECT GRANT FUNDS PROVIDED FOR THIS PROJECT, AND NOT TO INVOLVE THE ENCUMBRANCE OR EXPENDITURE OF ANY CITY OF MIAMI FUNDS. WHEREAS, City Commission Resolution No. 77-713 awarded the construction contract for the Dinner Key Exposition Hall renovation project to Orlando Mendez, Inc.; and WHEREAS, a contract was executed between the City and Orlando Mendez, Inc. on August 31, 1977, and construction commenced on September 18, 1977; and WHEREAS, this project was funded by a grant of $3,758,187 to the City of Miami from the U.S. Department of Commerce, Economic Development Administration, under the Local Public Works Program; and WHEREAS, during the course of the work various unforeseen circumstances have arisen and various decisions have been made which have expanded the scope of the existing general construction contract; and WHEREAS, all of the changes have been approved by EDA and only involve the readjustment of funds within the approved Federal funding amount, and do not involve the encumbrance or 4 "". expenditure of any City funds; and WHEREAS, the Directors of the Department of Public Works and Department of Stadiums and Marinas, and the City Manager, recommend the authorization of this increase in the scope of the existing contract; "SUPPC7T1VE DOC Li 0'.'; FOLLOW" CITY COMMISSION MEETING OF JUL2 r 1978 REDOUJTiON No. .; J NOW THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The scope of work and the amount of the contract between the City of Miami and Orlando Mendez, Inc. for renovation of the Dinner Key Exposition Hall is hereby immediately increased in the amount of $173,000, and authoriza- tion is granted to further increase the scope of the contract in the future in the amount of $21,344, if required, with funds for these increases to be provided entirely by EDA approved adjustments within the Federal Local Public Works Project Grant Funds provided for this project, and not to involve the encum- brance or expenditure of any City of Miami funds. PASSED AND ADOPTED this 27 day of July , 1978. ATTEST: Maurice A. Ferre MAURICE A. FERRE, MAYOR RLPH . ONGIE, CITY CLER PREPARED AND APPROVED BY: �. 4jc ROBERT F. CLARK, ASSISTANT CITY ATTORNEY APPROVED TO FORM AND CORRECTNESS: GEORGE ' . KNI , JR., C Tr Ti RNEY — 2 — 17.77,1 tO frd Joseph R. Orassie City Manager A.90S1: pep CITY OF' MIAMI. E ORIOA i •1T•mil=+:) Fic r MEMORANDUM enningij Director t ent of Stadiuths and Marinas nR'TE: -i t'tf L. July 13j 1978 ';ti0J5:cT: Increase in scope of Orlando Mendez] Inc. Contract for renovation of Dinner Key EXposition Hall. (1) Resolution authorizing �"=``' un"the subject action. (•24 Copy-o€-3:etter-af-dune-l.4,-•- 1978 from Project Coordinator, Mr. Jennings, to Mr. Russell of EDA. During the course of the construction work on the modernization of Dinner Key Exposition Hall various unforeseen circumstances have arisen and various on -site decisions have been made in the interest of fire and safety modifications, security of the structure, and other considerations arising from the un- certain nature of a "renovation" undertaking of this magnitude, which have made it necessary to increase the scope of the general construction project. For example, in the process of driving test pilings it was found that longer pilings would be required. This increased the project cost by approximately $45,000. The necessity for certain modifications dictated by fire, safety, and security considerations also added approximately another $55,000. Another change whereby $40,000 from an "equipment" item located elsewhere in the original EDA Line Item budget was transferred (with EDA approval) into the general construction contract for expenditure added that amount to the project cost. Other changes were dictated by situations encountered in the construction process which could not have been foreseen because of the age of the building and lack of "as -built" plans of the existing structure. In each case, Change Orders have been forwarded to EDA and approval obtained for any changes made. Costs of all changes have been, and will be, absorbed within the funds provided by the Federal Public Works Project Grant, and will not require commitment of City funds to this project. The request for authorization to further increase the scope of the general construction contract in the amount of $21,344, if required, merely gives the City Manager authority to utilize those dollars which are presently "contingency" dollars in the EDA Line Item budget by transferring them to the general construction contract for expenditure if this becomes necessary or advisable between now and completion of construction on about October 1, 1978. lir- F O LLO' ;gage 1 of 2 178-507 New MW 1 MIN mmw Miff mow MEW tit Joseph R4 di4a6bie July 13) 1978 The Department of Stadiums and Marinas recommends Enclosure (1) hereto be presented to the City CoMmission for their approval and adoption. Enclosure (2) hereto provides) for your information) a copy of the EDA Line Item budget as submitted to them for update on June 14) 1978 and approved by them on July 3) 1978. RLJ:cb cc: Dept. of Public Works Resident Engineer, Mr. Poms Page 2 of 2 =11•111W =7_E; ma NE MR ME MM. MW MW MEE EWA mw ME ree my clime tt-st Oi ECYOM xt � �► „It ✓�.��, ` •ter....+.... , s c...+x ti ,l... tb ► ORANGE [JOWL atAbiuM O. 0, aa* 33oyou PbOR DA 2a133 :tale 14, 1578 • Public Works Division U ► S . bepart'rent of Commerce Economic Development Adiinist1atidn Southeastern Regional Office Suite 700 5.365 Peachtree Street, N.B. Atlanta, Georgia 30309 Attention ►r. Dori Russell - Project N . 04-51-00592 ► IyllijiJfii ARkA i1S6•6ioht961 Dear Mr. Russell: In accordance with your recent instructions to me via telephone, 1 am enclosing herewith a revised Line .item budget for the subject project. It represents our first revision to the original Line item budget submitted at the time of the request for grant, and reflects our latest estimate regaruin6 the budget for our project based on experience thus far. Within the limits prescribed by your EDA requirements and regulations, it could conceivably ohange agair, prior to project completion, but we feel at this moment that any further changes would be extremely minor. I hope you will find the enclosures self-explanatory, but if there should be any expansion or further information required, we will be please to furnish it. 1 will forward two copies of this material and if you find it to be generally acceptable, it would be appreoiated•if you would so indicate on the copy and return it for our files. Thank you for your advice and assistanoe with the many questions which arise concerning the progress of our proj©ot. Sincerely, A -19 R. L. Direc RLJ:cb Enc. ginning or • r bo: !`/► rrs City Manager Project Resident Engineer, err. ?or The Grove Group, Mr. Don Lee Finance Dept., Mr. passer Publio Works Dept., Mr. Bible r. Loa!, PU G' lOi�iC5� R Jl,C L;.�iL;. TEM_ESIUTED_CPSIV3, EbA Project No, 04051..00592 State_; _ rJ'leric a Count;_ pAcIA, Line Items. Administrative Expense 2. Architectural/Engineering Other Architeotural/Engi neering Pees Project Inspection Fees 5. Relocation Expenses 6. Relocation Payments to , Individuals and Businesses 7. Demolition and Removal 8. Construction and Project Improvement 9. Equipment 10. Contingencies Total Estimated Costa ram.! i ,• '' re. M S' ' ' 4j (1 *• r �.• • 4i .r Y �t 1� JUL J� i J;a6,iN F;;•rai iES Li 4.0 oh 41144.601 r ADD,rov ed. 16,466 227,723 74,877 131,578 36,300 3,269,160 40,000 189,806 $3,985,910 Change 0 +17,000 -82,578 -36,300 +310,340 -40,000 -168,462 16,466 227,723 . 91►877 49,000 0 0 0 3,579,500 0 21,344 $3,985,910 i\PPr Oval: for 12,DiA311,pation contingont on availabii gy of •Urdu within tho a,i. rovi,ei, •,?r u: oc t; 1n,Ilaut loprovocl ',i)1'1 'i'1;1,t1�►; u,►l� &Iiipwort i): v. net►arks See Note (attached) See Note (attached) See Note ', (attached') MW M EW Nor mmw MMW MEW MME mimm mmw MMIg mmow mmw mom mmm See Note ' MEE (attached, See Note. ') (attaches.; See Mott: (attached, MM mai MW MOM 1111 41111111 Note Use of a construction Consultant firm for preparation of Critical. Path Activity data, design of a building security system by the project's original architectural firm, and our retention of the services of an interior design consultant and a graphics and signage consultant, Will increase the "other Architectural Engineering gees" expenditures by $ ,7,000 from $74+, 877 to $91, 877 6 Note 2 Project inspection fees have, and will continue to be, less than anticipated. Our cost commitments to date have been • $36,000 for a project resident Engineer, and $4,780 for laboratory testing. Our only further anticipated' costs in this area will be $2,000 for additional laboratory testing, and $4,000 for project audit fees. It is therefore.estimated that the final amount expended for "Project Inspectiorifiees" will be $49,000 or $82,578 less than originally eex4.matod. Err Note All demolition and removal required under this Project was accomplished by the General Contractor under his contract and, therefore, the original Line Item amount of $36,300 —' has been zeroed -out in this submission and that amount has been added to the G.C. contract. Note 4 The original Line Item estimate of "Construction and Project Improvement" cost was $3,269,160. The low (and successful) bid for the project came in, however, at $3,304,800, and the difference was, as can be seen, very nearly ($35,640), the amount budgeted for demolition and removal in the original Line Item budget estimate -- and which we are now incorporating with the G.C. budget and Zeroing -out in this new estimated Line Item budget (see Note 3, above). Additionally, as you will see in Note 5 below, we have zeroed -out the $40,000 item in the original "equipment" line item and now have added that amount to the."Furniture and Equipment" dollars placed in the G.C. contract, since we now estimate that furniture and equipment will exceed our original estimate by very nearly that amount and can best be expended and accounted for if it is all handled in the same fashion. ?age 1 of 2 Ma- There also was a "Roofing Contract" Sandron Corp.) aWarded on this project Which amounted to *101,700 and must also be added to the original $3,269,160 "Construction and ?rojeet Improvement" Line Item estimate, in addition to the above, $132,340 has been added to the G.C. contract to cover Change Orders already submitted or anticipated. The total increase to the G.C. contract Will therefore be *310,340 which will require use of all except v 21, 344 of the original Line Item "Contingency" estimated amount of $189,806. NOte 5 As explained_ above in Note 4, this new Line Item budget zeroes -out the original Line Item "Equipment" estimated amount of $40,000 and adds it to the G.C. contract -for ease of accounting and expenditure as well as better ornization of accounts. ' Note 6 As a consequence of all of the actions taken in the above Notes l through 5, the original Line Item "Contingency" estimated amount is now reduced from $189,806 to' $21,3:44. ?age 2 of 2