HomeMy WebLinkAboutR-78-0592O
RESOLUTION N0, 7
RESOLUTION AUTHORIZING THE
CItY MANAGER TO SIGN AN AGREEMENT WITH THE
STATE OF FLORIDA DEPARTMENT OF COMMUNITY
AFFAIRS UNDER THE FLORIDA FINANCIAL ASSISTANCE
FOR COMMUNITY SERVICES ACT IMPLEMENTING A GRANT
APPLICATION FOR THE'CITY CHILD SERVICES DAY
CARE PROGRAM USING CASH -MATCH FUNDS THEREFOR
FROM FEDERAL REVENUE SHARING FUNDS,
BE IT RESOLVED BY THE COMMISSION OF THE CITY
LORIDA:
Section 1. The City Manager is hereby
to sign it: the name and on behalf of the City an
agreement between the State of Florida Department of Community
Affairs and the City under the Florida Financial Assistance for
Community Services Act implementing the City's grant application
for the City's Child Services Day Care Program using Federal
Revenue Sharing Funds of the City to meet the required cash -match_
funding on the part of the City pursuant to the grant application,
copy of which is attached hereto and made a part hereof.
Section 2. All funds necessary to meet the contract
obligations of the City and its delegate agencies (if applicable)
ith the Department have been appropriated and said funds are
unexpended and unencumbered and are available for payment as
prescribed in the contract. The City shall be responsible for
the funds for the local share notwithstanding the fact that
or part of the local share is to be met or contributed by other
sources, i.e., contributions, other agencies or organization
funds.
"SUPPORTIVE
DOCUMENTS
FOLLOW"
PASSED AND ADOPTED this 18th day of September, 1978.
LPH G. ONGIE, CITY CLE
PREP .RED AND APPROVED BY:
0.44,74
ROBERT F. CLARK.
ASSISTANT CITY ATTORNEY
Maurice A. Ferre
MAURICE A. FERRE, MAYO R
GEO
CIT
ROV AS TO(FORM7 D CORRECTNESS:
E F. KNOX, !JR.
ATTORNEY
COMMISSION
MEETING OF
SEP , ;;;l s
TO:
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Joseph R. Grassie
City Manager
(7.11"/ c:F MIAMI, vLori
-4Z/7,/ A47,1
ti
Albert H. Howard, Director
Department of Leisure Services
'70
s
71k
3‘Tr. September 1, 1978
5
Corrit-nurtity Services Trust
runcl Day Care
,Ptrt;F:Eke-S5.
•cLur-
The City of Miami has submitted an application for
State Assistance through the Community Services
Trust Fund.
This application was submitted without a Resolution
passed by the City Commission, because the application
must be completed and returned to the Department of
Community Services no later than September 1, 1978.
The City of Miami was late in receiving its copy of
the grant application forms, and per a conversation
with Mr. Earl Billings we have been advised that
we may submit the Resolution of the City Commission
after September 1, 1978.
Enclosed for your review and forwarding to the Law
Department is a draft of the grant application and
resolution.
AHH/CTE/dw
cc: George F. Knox, Jr.
City Attorney
James E. Gunderson
Director of Finance
Carmen T. Evans
Day Care Administrator
Cbf•MUllltY StIVt LS ttl fi l"Wf )
rAct SHLLI
these fuhds are made available to local Govcrhmehts
through the Florida Financial Assistance for Community
Services Act of 1974.
The legislature has appropriated one million dollars
($1,000,000.00) to the Community Services Trust Fund to
be made available to local governm.nts. These funds are
specifically earmarked for human service programs designed
to meet unmet needs of Citizens by providing essential
and necessary hum.►n resource development programs and
activities.
The program year for the Community Services Trust Fund
Grants extend from October 1, 1978 to September 1, 1979.
A resolution of the governing body (City Commission,) must
accompany each application.
The City of Miami has been a recipient of this grant in t.he,
amount of $45,00(.00 since 1975.
This year the City of Miami Is requesting 'a.
amount of $50,000.00.
GRANT APPLICATION Pagr 1 of 7
(Type and Complete ALI Items)
ICAtioh for State Assistance Through
COMMUNITY SERVICES TRUST FUND
;111,Y TO:
'PARTMF;NT OP COMMUNITY AF'F'ATRS
VISION OF COMMUNITY SERVICES
,71 EXECUTIVE CENTER CIRCLE, EAST
'I \I.LAIIA;suE, FLORIDA 32301
Local Governmental Unit Applying for Grant:
Name: City of Miami
(name of town, city or county)
3500 Pan American Drive, Miami, Florida
Address:
County:
sU8MI'r Pour (4) "ctipl ,s
(ONE MUST ui• ORt(iNAE)
Telephohet(305)579.6912
1)arle
zip: 33133
Delegate Agency(s):
Person with over-all responsibility of grant: (Our Department will
contact this person shou.,d questions arise)
Name: Carmen T. Evan:i Telephone: (305 579-6912
Address: City of Miami 1)ay Care P. 0. 13, 330708
Signature: _ _
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4. Due to legislative requirements, all services must be certified by
the Department of Health and Rehabilitative Services (HRS) District
Administrator as not being duplicative. In order to accomplish this
rc.c;uirement, all applicants must contact the District Administrator
�,ri �r tc► development of program proposals.
IIR". pi rson contacted:
Max Rothman
(District Administrator)
Telephone: (305) 377••.5u5R Date: August 29, 1978
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Contacted by: Carmen T. Evans Telephone (305) 579-6912
5. Following the completion of the grant application, formal approval of
the program proposal must be given by the HRS District Administrator.
Applications will npt be accepted unless the following statement is
completed by the HRS District Administrator:
I , Max Rothman
for District X/
of fact;
( gnat -tire),
the District HRS Administrator
hereby certify one of the following statements
The particular services to be offered in the
listed programs are not duplicative of IIRS programs.
Although similar services may be available from
11RS, we cannot provide these particular services
to these clients without the use of this money.
GRANT APPLfcW 'ION FACE; 2 of 7
7061(42z4.
(signature),.
2. IIRS his made maximum use of federal funds fof the
above listed program areas.
3. Funds for this program are available from !IRS and
the applicant will be eligible for funding during
the current grant period. The applicant should
contact Mr./Ms. for further infor-
matiun.
ANSWER THE FOLLOWING QUESTIONS IN DETAIL BY ATTACIDENT.
6� What is the objective of this program? To provide quality child care services
for 200 children, away from their parents. The program will also provide
)tut meals.
7. Describe the proposed program. The program will provide early -childhood
learning experiences for 184 children. -there will be an adult child ration of 1 : 5
1:10. Opportunities for socialization, parent training and involvement will also
be included.
8: is the program currently operating? Yes, four centers operate between
the hours of 7:00 A. M. to 6:00 P. M. to accommodate working parents.
What is the current number of clients served? What is the current
number of services provided? The current number of clients is 162.
The current services provided, three.
10.• What is the proposed number of clients to be served? What is the
proposed number of services to be provided? The City of Miami
proposes to serve 184 clients. Total services provided, four.
11. How does the proposed program differ from the existing one:
Proposed program will incorporate more inter -cultural activities, with greater
parent. involvement, through carnivals, and other cultural activities.
12. What are the existing sources and amounts of funds that sustain the
prc„lram? Funds sustaining the program are: Federal. Revenue Sharing Funds,
$2.I 3, 000; Chilcl Care Fees, $62., 000; USDA Grant, $27, 000; Community
Affairs Grant, $45, 000.
13. Identify all sources and amounts of funding for the proposed program.
Federal Revenue Sharing - $21 3, 000; Community Affairs Grant., $ 50,000;
Child Care Fees SL..nc'v
USDA Grant, $2ci 400
14. Have ogler souz'ces of funding been solicited? Identify and explain
acceptance or refusal. Additional fundin} has been solicited frurn the Dept.
of IIEW, Office of Human Development Services to operate a child care center
in the Haitian Community. ]his grant is still pending.
15. Are there any program revenues anticipated? Explain disposition of
these. There are anticipated program revenues from Child Care Fees. These
will be dispersed in the form of salaries and operating supplies.
16. Identify other services/programs that will be made available as a
result of this program. Workshops on effective parenting will be made available
to parents, counseling and referral services will be available to parents as well.
A nutrition education program will be available to parents, and children will
receive 2 hot meals,
17. I1ow will this program serve individuals who -are either recipients or
potential recipients of public assistance? The program will assist recipients
or potential recipients of public assistance by providing duality low cost child care
while they attend school, or seek employment, or maintain present employment.
The centers centers are located in low, -income areas.
18. Who will conduct the year end audit of the program?
111111111111111111111111IIMIIIIIMINNENIEN
GRANT AOLtcM tof4 WW1.: 2 of 7
tax,
(signature),
2. IIRS has made maximum use of federal`fUhcls fol the
above listed program areas.
3. Punds for this program ate available from FIRS and
the applicant will be eligible for funding during
the current grant period. The applicant should
contact Mr./Ms. for further infor-
mation,
ANSWER THE FOLLOWING QUESTIONS IN DETAIL BY ATTACHMENT.
6. What is the objective of this program? To provide quality child care services
for 200 children, away frrrrn their parents. The program will also provide
hot meals.
7. Describe the proposed program. The program will provide early -childhood
learning experiences for 184 children. 1 here will be an adult child ration of 1 : 5
1:10. Opportunities for socialization, parent training and involvement will also
be included.
8. is the program currently operating? Yes, four centers operate between
the hours of 7:00 A.M. to 6:00 P. M. to accommodate working parents.
What is the current number of clients served? What is the current
number of services provided? The current number of clients is 162.
The current services provided, three.
10. What is the proposed number of clients to be served? What is
proposed number of services to be provided? The City of Miami
proposes to serve 184 clients. Total services provided, four.
the
11. How does the proposed program differ from the existing one.
Proposed program will incorporate more inter -cultural activities, with greater
parent involvement, through carnivals, and other cultural activities.
12. What are the existing sources and amounts of funds that sustain the
I)ro,lram? Funds sustaining the program are: Federal Revenue Sharing Funds,
$21 i, 000; Child Care Fees, $62, O010; USDA Grant, $27, 000; Community
Affairs Grant, $45, 000.
13. Identify all sources and amounts of funding for the proposed program.
Federal Revenue Sharing - $213, 000; Community Affairs Grant, $ 50,000;
Child Care Fees S�,,aov
(USDA Grant, 2c? � 00
14. Have °tiler s ur'ces of funding been solicited? Identify and explain
acceptance or refusal. Additional fundint has been solicited from the Dept.
of I-IEW, Office of Ilunman Development Services to operate a child care center
in the Haitian Community. "'his grant is stilt pending.
15. Are there any program revenues anticipated? Explain disposition of
these. There are anticipated program revenues from Child Care Fees. These
will be dispersed in the form of salaries and operating supplies.
16. Identify other services/programs that will be made available as a
result of this program. Workshops on effective parenting will be made available
to parents, counseling and referral services will be available to parents as well.
A nutrition education program will be available to parents, and children will
receive 2 hot meals.
17. How will this program serve individuals who -are either recipients or
potential recipients of public assistance? The program will assist recipients
or potential recipients of public assistance by providing quality low cost child care
while they attend school, or seek employment, or maintain present employment.
The centers centers are located in low-income areas.
18. Who will conduct the year end audit of the program?
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program Title:
GRANT APPLICATION PAGE 3 of 7
-oca1-=Governmental Unit Applying: City of Miami
(Town, County or City)
Child Day Care
19. WORK PROGRAM - Plan of Operation
(Use one sheet for each program)
A. Program Objectives
B. Major Activities and Substeps
C. Planned Results
Through Through
1..2/31/7 3/31/7
Through Through
6/30/7 9/30/7
To develop an interest and joy in learn-
ing through the use of creative rnaterial�
such as art, music, math, and language
arts. To develop eood habits relating
to hygiene and nutrition. To provide an
experience in group interaction under
guided supervision for many children.
*assure opportunities for physical,
ex�iotional, social and intellectual deve-
lopment. To provide nutritional meals
and snacks pproved by USDA through
Dept. of E, _:cation State of Florida. To
develop a positive relationship between
the community and the center and
improve the quality of child care for
families in the center as well as at
home..
I a). Staff members will attend seminars and training
classes in order to familiarize them with current
issues and perspectives in the child care field.
b). Centers will be equipped with early childhood learnini
materials, for use by children.
c). Seminars and training classes will be held for pa-
rents to familiarize them with method of parent
affectiveness training and resources available in the
community.
II Children enrolled will receive hot meals (breakfast,
lunch and one snack)
III Information of community resources and public
assistance will be made available to parents, through
newsletters, bulletin, and personal interaction where
applicable.
IIII111111II111II1
1111
III
II1IIIIII IIIII
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11
111111111
II
11/111/1
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III
1111
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1,
2
3.
State (.rant
GPAW'1' APPLICATION Page 4 or 7
20 r TOTAL, .t in(,ET
. jtites ft-nrn all programs operated)
Cash :latch (no federal funds,
In-ki nd :Match
4. TOTAL REVENUE
5.
cxCejjt revenue sharing, allot_Jr_d)
50,000.00
100_, Ooo_,_uo
GRANTEE ADMINISTRATIVE EXPENSE
Salaries
6. Rental Space
7. Travel
8. Sn:Tl ies
9. Ut her (specify on attachment)
10. Total (lines 5 through 9)
DELEGATE ADMINISTRATIVE 1 XPENSE
11. Salaries
12. Rental SEace
13. Travel
14. SuEpl.ies
15. alter (silcci f.yon attachment)
16. Total (lines 11 thouryl- 16)
17. TOTAL ADMINISTRATIVECOSTS(line 10 and Line 16)
18.
19.
20.
.4.
25.
26.
27.
28.
29.
GRANTEE PROGRAM EXPENSES
Salaries
:'t'nt;11 Snace
1"X:01.
Lil..1 (:“lecit y on attachment) -
throu;jh 22 )
PROGPAM E::I`E NS
Salaries
Rental Space
TravelEuiEment
)then (sLecif:y on attachment)
Total (lines 24 through 28T
30. TOTAL PROGRAM EXPENSES (line 23 and line 29)
31. TOTAL, EXPINDITURES (line 17 and line 30)
32 . TCYVAL ADMINISTRATIVE AND SALARY EXPENSES (line
NOTE: TOTAL REVENUE MUST EQUAL TOTAL EXPENDITURES
*Ling 32 M y not exceed 15'6 of total budget.
• 15 , 000,,00
15 '00.00
85,000.00
- 85,000..00
18 & 24)
85,000.00
100,000.00
m Child hay Car Program consists of $273,115.00 in salaries.
%11 expenditures for operating the four (A) Child Day Car
Cehters are estimated to be approximately $391, 170.00 for the
Period October 1, 1978, through September 30, 197•1. The
assistance_ requested from the. Stale wi11 help the City cover
its budget needs for sor!tal service:, and instructional per=
sohnel salaries and program supplies.
I1IIIIII ■
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11111
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1
111111111
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MUIENNUMMUINIummum
CITY OF MIAMI
S;YXMARY OF BtDCET ?Er;UE=_
FISCAL YEAR 197E--9.
fund
1,epartment, yo�� t_
s_� ( 2 7 jam_ s.Alc,t - 1Coce
(1)
(2)`,
(3:
(4) . :�
C71
(3)-
:b.. jec
;ode
Description
AA,--.
197;-7E
modified
Adopted
_
197 r-78
!As c•: 3/31/78;
1 Request
1 1972-79
;
:_
_-___
under
e-:..re
(: ver)
Difference
4-5=7
under e (ov r)
Exrla-at,on
301-
031
Personnel Services-
Salaries and Wages
-
I o's 73, /3.5
050-
199
i-ersonn_i Services
,t ,er Pav
; , -' Ci W 7
301-
199 _Services
I jai . ersonnel
in r i C
i,�,( d C
799 ir.y€ra-1n Ex^eases
� ,/ 1 (!
J ((JJ]
-.
S 0 -
399 !Canita1 Du-1av
900- .
.924 'Debt Service
f
•
975-
1]99
.70: - z -+..1
io`. 1 , rer Exzense
i
i
i
I .
J
# f
1 o-3,
!Total Number
;of E?^iclo ees
3 6.1
This line is for D`:S use only.
3�e
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I. Cash Match
Source
1_ City of Miami Revenue Sharing 1. 50,000
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GRANT APPLICATION Page 5 of 7
.Local Governmental Unit Applying:
(Town,
12. Cash and In -Kind Match.
Amount
2. 2.
3. 3.
4. 4.
II.. In -Kind :1at:.h
A. Salaries and Benefits
Position Title and Name of Person
111111111 11111111111111
11
11111111111
Total Cash Match`
*This figure must equal the figure- speci-
fied on line 2, page 4.
1111111111111111111111111111111111111111111111111111111111111111101111
Number of Hours Amount (Hourly rate (X) number of
Hourly Rate To Be Worked hours to be worked)K
1. 1. 1.
2. 2.
3. 3. 3.
4. 4. 4 4.
(Continue on Separate Sheet if Necessary)
B. Other In -Kind
Description Source
1. 1. 1.
2. 2. 2.
3. 3.
4. 4. 4.
5. 5. 5.
G. G. 6.
7_ 7. 7.
III. Total Match Proviued
Unit Costs
(Or cost per
square feet)
1.
2.
3.
4.
A. Total .
Number of units
(or number of
square feet)
Amount (Unit cost
(x) number of
units)
1. 1.
2.
2. 3.
3 .
4. 4.
5. 5.
6. 6.
7. 7.
B. Total
'iot.;i Ii:-i:Ind hatch (A+3)
*'Phis figure must equal the figure specified on
line 3, age 4.
I.1riGa 1
(Town, County, or City)
13. CONTRACTUi'.I, INFORMATION Complete one for each Delegate AgehdY
i:1enera1
Name of Delegate
Ad iross :
Contact Person:
Tel.cphone: (_
Agency. N/A
Tax Exempt Number
(if none, attach a copy of the certificate of
incorporation)
DELEGATE AGENCY BUDGET FOR THIS PROGRAM
ADMINISTIIATLVE EXPEND ES
1. Salaries
2. Rental
3. Travel
4. Su`plies
5. (:ith, r (specify on attachment)
6. _.)T; L1 through 5)
7. Sa L<.ir.i
8. keno a . l5 i e
9. TravcI
10.
11. ;c.her (=:ccify on attachment)
12. `1'ot'ty.:. (1 ines 7 through 11)
13. TOTAL E::PENSES (line 6 and line 12 )
14. *TOTAL SALARY AND AIThIINISTRATIVI EXPENSES (lines 6 and 7)
*TOTAL GRANTEE AND DELEGATE(S) ADMINISTRATIVE AND SALARY EXPENSES
C(»1I3INED MUST NOT EXCEED 15% OF TOTAL BUDGET.
THE DELEGATE AGENCY HEREBY APPROVES THIS APPLICATION AND WILL COMPLY
WITH ALL RULES, REGULATIONS AND CONTRACTS RELATING THERETO:
APPROVED 13Y:
ATT1 SM - BY i.
(Title )
(Signature)
PPLILAITION P cje 7 of
mm
Lddal ' GoVcrhmehtal Uhit Applying :
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CITY OP MIAMI
i4, `'HE APPLICANT CERTIFIES THAT THE DATA IN TIHIS APPLICATION AND
ITS VARIOUS SECTIONS INCLUDING BUDGET DATA, ARE 'TRUE AND CORRECT
TO THE BEST OF THIS OR HER KNOWLEDGE AND TIIAT THE FILING OF TIHIS
APPLICATION HAS BEEN DULY AUTHORIZED AND UNDERSTANDS TIIAT IT
WILL BECOME PART OF TIIE CONTRACT BETWEEN TIE DEPARTMENT AND THE
APPLICANT. TIIE BOARD OF COUNTY COMMISSIONERS (OR THE CITY
COUNCIL) HAS PASSED RISOLUTION NUMBER WHICH
AUTHORIZES TIIE EXPENH1TURE OF FUNDS FOR THE SPECIFIED PROGRAMS.
IF FEES OR CONTRIIBUTIONS ARE TO BE UTILIZED AS MATCHING FOR
THHIS GRANT, OR IF A DELEGATE AGENCY IS TO PROVIDE THE MATCHING
SHARE, AND THESE FUNDS ARE NOT FORTHCOMING, THIS RESOLUTION
ALSO SPECIFIES TIIAT THE CITY OR COUNTY WILL PROVIDE THE NECES-
SARY MATCH.
THIS APPLICANT FURTHER CERTIFIES, DUE TO NEW LEGISLATIVE INTENT
NOT TO DUPLICATE SERVICES AND THAT THESE PARTICULAR SERVICES ARE
NOT BEING PROVIDED NOR ARE TREY AVAILABLE FROM ANY OTHER STATE
AGENCY. ALTHOUGH SIMILAR SERVICES MAY BE AVAILABLE, TIIE APPLICANT
CERTIFIES TH: " NO OTIHER RESOURCE EXISTS TO PROVIDE THESE PARTI-
CULAR SERVICES TO TIHESE CLIENTS WITHOUT TIIE USE OF THIS MONEY.
.10seph R. Grassiu
Name (typed)
City Manager
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Signature r
Title (Mayor or Chairman of Board of County Commissioners)
3500 Pan American Drive, Miami. Florida 33133
Address
(305) 579-6912
Telephone
ATTESTED BY;
Name (typed) Signature
11111•11111111111■111111■11111111111111111111111II IIII IIIIIIIIIIIIIIII■I■I■IIIIIIIIII iviiiininifinnimmu
COMMUNITY SERVICES TRUST FUND APPLICATION
PoR STATE ASSISTANCE
The City of Miami requests acceptance of this application without
a resolution passed by the City Commission. Appropriation ordin-
ances are traditionally passed by the City Commission during the
later part of September. During fiscal year 1977, the City
Commission appropriated $213,000.00 in Federal Revenue Sharing
Funds for our Child Day Care Program. It is anticipated that the
appropriation of FY 78 Federal Revenue Sharing Funds to our Child
Day Care Program will be close to that amount appropriated during
FY 77.
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