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Home My WebLink AboutR-78-06991 RESOLUTION i 8 - 6 9 9 A RESOLUTION ACCEPTING THE BID OF DICTAPHONE CORPORATION `OR FURNISHING ONE 4 CHANNEL LOGGING TAPE RECORDER/REPRODUCER FOR THE CITY CLERK; AT A TOTAL. COST OF $5,697.84; ALLOCATING FUNDS FROM PRIOR YEAR ENCUMBRANCES; AUTHORIZING THE CITY MANAGER AND THE PURCHASING AGENT TO ISSUE THE PURCHASE ORDER FOR THIS EQUIPMENT TO BE USED BY THE CITY CLERK. WHEREAS, pursuant October 24, 1978 for the Recorder/Reproducer for public notice, sealed bids furnishing the were received f one 4 channel loggi Department of City WHEREAS, invitations were mailed to eight and two bids were received; and WHEREAS, funds for this encumbrances; and WHEREAS, this equipment will be purchase are tape Clerk; and potential suppliers available in prior ye ar used by the Department of City Clerk for the purpose of permanent recording, meetings; and WHEREAS, the City Manager and the Department of City the bid of City 'Commission' Clerk received from Dictaphone Corporation be ccepted as the most advantageous bid to the City; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE MIAMI, FLORIDA: The October 24, 1978 bid of Dictaphone Corporation CITY for furnishing one 4 channel logging tape Recorder/Reproducer at a cost of $5,697.84 is hereby accepted with funds hereby allocated from prior year encumbrances for use by the City Clerk. 2. That the City Manager is hereby authorized to instruct Purchasing Agent to issue the Purchase Order for this equipment. PASSED AND ADOPTED this 9 day of NOVEMBER 197 Attest; Cle "SE ,) CN?= } V E' DC)CLI��EIJt� 'v� ,�;•; � Mayor FOLLOW" MAURICE A. FERRE "DOCUMENT INDEX ITEM NO. " CITY COMMISSION t•4EETINC OF Nov) 1978 RE9ut.U1 o;t 00. R ..._.. REMARKS:. WaTt IIII■■II■IIIIII limo i■■a.nuii■i ii■ i i■ PREPATiED AND APPROVED BY ROBERT F. CLARK ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: GEORG F. KNOX, CITY (. TTORNEY "SUPPORTIVE DOCUMENTS FOLLOW" 78-G99 SID R,/i4tAc,/((ti' 4 Channel Recorder for office of City DATE BIDS RECEIVED Clerk Purchasing BIDDER TYPE OF SECURITY Audio Applications, Inc. 8181 N.W. 36 St Suite 29 Miami,Florida Dictaphone Corp 15332 N.W. 7th Ave. Miami,Florida $5,697.84 Lanier Business Products, Inc. $2,195.00 5200 N.W. 84th Ave. Miami,Florida Lopez Office.•& Business E•uipment 3637 W. Flagler Street Received the above described checks this day of October 24, 1978 AMOUNT FOR ACCOUNTING USE NTS FOR ACCOUNTING DIVISION 19 MIMMW MMEM 0<1 - c1IYOF MIAMI, FLORIL REQUISITION FOR ADVERTISEMENT FOR BIDS RtCE.IVED plA g t 3 5 7 C.; DEPT I DIV • ; ; city c'orv• : city of guLn).113* ACCOUNT CODE ' BID NO. DATE. PREPARED BY PHONE Co: E. 11111111 ME. QUANTITY REPRESENTS DEPARTMENT REQUIREMENTS FOR MONTHS ITEM DESCRIPTION QUANTITY UNIT PRICE DATE DATE DATE DATE DATE DATE AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMT. IISUPPORT1VE DOCUMENTS FOLLOW" TOTAL ESTIMATED COST: APPROVED BY CONTRACTUAL: INCIDENTAL : BIDS TO BE SECURED FOR FOR THE DEPARTMENT OF: ADVERTISE ON BIDS TO BE RECEIVED ON DIRECTOR OF ISSUING DEPARTMENT =ffiro T-C; TAL C E OF FUNDS: /a,It, ft /PENDITURE CONTROL : FUNDS AVAILABLE FOR PROJECT INVOLVED EXPENDITURE CONTROLLER Ph.OJECT CODE V • i• t4 ; AD CODE To, I) „rhasing (Qig.) — City Managur — City (Jerk —VApenditure Control — I ssuing Department — Other AllectdDepartment NEV 74 WHITE GREEN PINK CANARY BLUE GOLDENROD • • lta)f,t Adver11:AMC( IL flid flu►,_.....,78-79-7 tabled bids will be received by the City Munager and I City Clerk of the City of Miami, 1 loridu no later .than ten o'clock A.M.; October 24s 1978 for furniuhing one 4 Channel Recorder for the Office of the City Clerk isi accordance with dotuiled specifications. available upon request ut the office of the Purchasing Agent, Purchasing Division, 3318 Pun American Drive, Miami, telephone 579-6380. City of Miami, Florida J. R. Grassie City Manager "SUPPORTIVE r r C'1"( )r• 1,41AN11. i'1.oi21oA NftR•OFFiCt MEMORANDUM ANDUM FROM: iiiiu■iuii■iiii 111 Mts Joseph Rr Grassie City Managet .L. Mullins Purchasing Agent riATc Ocfobet 31., 1978 7. tILE! 3"1";T: Recotthehdation for Resolution Ind Award of Bid! 78-79,7 Pout Channel Recorder -tt t4CEs• ef,c:_c:,cgt.s, Award of Bid and Resolution Pursuant to public notice, sealed bids were received October 24, 1978 for furnishing one 4 channel logging tape Recorder/ Reproducer for the City Clerk. Invitations were mailed to 8 potential suppliers and were recieved as follows: Bidder Amount Lanier Business Products $2,195.00 Dictaphone Corporation $5,697.84 Funds for this purchase are available in prior year encumbrances. This equipment will be used in the permanent recording of City Commission meetings. It is recommended that the award be made and a resolution be passed accepting the most advantageous bid as received from Dictaphone Corporation for furnishing one 4 channel logging tape Recorder/ Reproducer at a total cost of $5,697.84. The City Clerk concurs with this recommendation. "SUPPORTIVE DOCUMENTS FOLLOW" 78-699 1I II II IIIII IIIIII I II IIIII II I IIIIIIIIII I II IIIIIIIIII■IIIIuIu■ I■u ■ • ■ ■ ■ ■ ■ ■ itEM: DEPARTMENT: TYPE OF PURCHASE: AFAR% OF BID Clie 4 Channel tOgg{t L 't %Rept'odudet City Clerk Single Purchase REASON: For permanent tecotditg oFei€y Coitissich tettings POTENTIAL BIDDERS: Eight BIDS RECEIVED: Two Bidder Lanier Business Products Dictaphone Corporation Atno un,t $2,195,00 $5,697.84 FUNDS: Prior year encumbrances CERTIFIED AS TO AVAILABILITY OF FUNDS/SOURCE: 1 ‘.. _t.ri f.-lYi.irf Department of Finance BID EVALUATION: The bid from Lanier Business Products did not meet the specifications. Purchase of this equipment was authorized by City Commission motion number 78-540 on September 14, 1978. THAT THE AWARD BE MADE TO DICTAPHONE CORPORATION. RECOMMENDATION: The Department of City Clerk concurs. rchasing Agent Date ont