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HomeMy WebLinkAboutR-78-0690■ ■ ■ ■ kft/tb 1OIi8/7'8 "SUf !"ORTYVE DOCUMENTS FOLLOW" RESOLUTION NO, 7 8 w 6 9 0 A RESOLUTION IN CONNECTION WITH THE COCONUT i OVE ARTS FESTIVAL, ON FEBRUARY 16, 17 AND 18, 1979, CLOSING CERTAIN STREETS TO THROUGH TRAFFIC ON SAID DATES DURING SPECIFIED HOURS AND ESTAB- LISHING A PEDESTRIAN "TALL; SAID STREET CLOSING SUBJECT TO ISSUANCE OF PERMITS BY THE POLICE AND FIRE DEPARTMENTS; WAIVING ONE-HALF OF THE RENTAL FEE AND GRANTING PERMISSION FOR THE USE OF PEACOCK PARK AND THE LARGE CITY SNOWMOBILE, SUBJECT TO PAYMENT BY COCONUT GROVE ASSOCIATION, INC. OF ALL RELATED COSTS; PROVIDING THE SERVICES OF 3 REGULAR POLICE OFFICERS, WITH THE ASSOCIATION TO PAY FOR 10 OFF -DUTY POLICE OFFICERS AND 2 SERGEANTS; PROVIDING PARK RANGERS, AS NEEDED, AND PUBLIC SERVICE AIDES AT THE DISCRETION OF THE POLICE DEPARTMENT; PROVIDING THAT THE COCONUT GROVE EXHIBITION CENTER SHALL NOT BE LEASED FOR USE DURING THIS EVENT, WITH THE PARKING LOT TO BE MADE AVAILABLE, TOGETHER WITH THE CITY EMPLOYEE PARKING LOTS ON SATURDAY AND SUNDAI'; PROVIDING THE USE OF 40 DUMPSTERS, TO BE SERVICED DAILY, INCLUDING SUNI)AY, SUBJECT TO PAYMENT OF CLEANUP COSTS BY COCONUT GROVE ASSOCIATION, INC.; ALLOCATING $270 FROM SPECIAL PROGRAMS AND ACCOUNTS - QUALITY OF LIFE PROGRAM - FEE WAIVER - TO COVER THE COST OF SAID WAIVERS; ALLOCATING $500 FROM SPECIAL PROGRAMS AND ACCOUNTS - QUALITY OF LIFE PROGRAM - FOR THE PURCHASE OF AN AWARD WINNING ART WORK AND FURTHER PROVIDING THAT THE SAID ASSOCIATION SUBMIT TO THE CITY MANAGER, WITHIN 30 DAYS FROM THE DATE OF SUCH FESTIVAL, A DETAILED ACCOUNTING OF GROSS RECEIPTS RECEIVED BY IT BY WAY OF FEES AND FUNDS RAISED IN CONNECTION WITH THE AFORESAID FESTIVAL, TOGETHER WITH A DETAILED ACCOUNTING OF FUNDS DISBURSED, INCLUD- ING THE MANNER IN WHICH NET PROFITS ARE TO BE DISBURSED, TOGETHER WITH A STATEMENT OF THE SUMS DISBURSED, AND ESTABLISHING THE AREA PROHIBITED TO RETAIL PEDDLERS DURING THE FESTIVAL PERIOD. "DOCUMENT INDEX ITEM N4. D " WHEREAS, the Coconut Grove Association, Inc. has requested connection with the Annual Coconut Grove Arts Festival NOW, THEREFORE 'MIAMI, , FLORIDA: Section 1. RESOLVED BY THE COMMISSION OF THE In order to establish a temporary pedestrian following streets are hereby closed to through traffic on February 16, 17, and 18, 1979, during the following hours; such closing of streets being subject to the issuance of permits by the Police and Fire Departments: CITY COMMISSION MEETING OF NOV1 1978 R ho.7 " t4A1N HIGHWAY FROM CHARLES AVENUE TO INTERSECTION OF McFARLANE ROAD Friday February 164 1979 9 AM to 9 P; Saturday February 17, 1979 7 AM to 9 PM Sunday February 18, 1979 7 AM to 9 PM MCFARLANE TO INTERSECTION OF SOUTH BAYSHORE DRIVE Friday February 16, 1979 9 AM to 9 PM Saturday February 17, 1979 7 AM to 9 PM Sunday February 18, 1979 7 AM to 9 PM COMMODORE PLAZA AND FULLER STREET Friday February 16, 1979 8 AM to 9 PM Saturday February 17, 1979 7 AM to 9 PM Sunday February 18, 1979 7 AM to 9 PM Section 2. The waiver of one-half of the regular rental $25 per day for the use of the administrative building located in Peacock Park, together with the use of the said park for cultural affairs only during the aforesaid 3-day period is hereby granted to Coconut Grove Association, Inc., the sponsors of the Annual Coconut Grove Art Festival, with funds in the amount of $37.50 hereby alloca- ted from Special Programs and Accounts - Quality of Life Program Fee Waiver, to cover the cost of said waiver. Section 3. The waiver of one-half of the regular rental fee of $155 per day for the use of the large City showmobile for Performing Arts For Community Education Concerts (PACE) during the aforesaid 3-day period is hereby granted to Coconut Grove Asso- ciation, Inc., with funds in the amount of $232.50 hereby allocated from Special Programs and Accounts - Quality of Life Program Fee Waiver, to cover the cost of said waiver. Section 4. All of the said fee waivers set forth Sections .. . 3 hereof are granted subject to Coconut Grove Associa- tion Inc. paying for event personnel, insurance, and all other direct costs borne by the City, Doci FOLLOW? 78-690 Section 5 Will' be provided at strategic locations, and the Association shall pay for the services of • The A0tVie0S•tif :3:f001.ar 13611-eel 0ftitet6 10 Offuty Police Officers and 2 Sergeants With time and length of duty to be set at the discretion of their police supervisors at the request of the Coconut Grove Association, Inc, Section 6, Services of as many Park Rangers, as deemed necessary by the City, will be made available and Public Service Aides will be used at the discretion of the Miami Police Department. Section 7. The Coconut Grove Exhibition Center shall not be leased for use during these 3 days so as not to work any hard- ship on any prospective lessee, with the use of the Center's parking lot to be made available during this event, together with City employee parking lots on Saturday and Sunday. Section 8. The use of 40 dumpsters will be made available, located throughout the festival grounds, to be serviced daily by the City, including Sunday, subject to payment of cleanup costs by the Coconut Grove Association, Inc. Section 9. The sum of $500 is hereby allocated from Special Programs and Accounts - Quality of Life purchase of an award winning art work. Section 10. The Coconut Grove Association, Inc. shall submit to the City Manager, within 30 days from the date of such festival, a detailed accounting of gross receipts received by it by way of fees and funds raised in connection with the aforesaid festival, together with a detailed accounting of funds disbursed, including the manner in which net profits are to be disbursed, Program - for the together with a statement of the sums disbursed. Section 11. Pursuant to the provisions of Ordinance No. 8851, enacted September 28, 1978, all retail peddlers' occupational licenses issued under the provisions of Chapter 30 "SUPPORTIVE DOCUMENTS FOLLOW" 7 8 - 6 9 0 M!= Mi151 ME MEM 5=-7. Of the City bode, as &bedded; .W111 lilt designated atea between the hobts bi 7:00 A.M. A Febtuaty 16, 17, and 18, 1979: McDonald Avenue from Oak Avenue to Grand Avenue; Grand Avenue from McDonald Avenue to Mary Street; Main Highway from Grand Avenue to Franklin Avenue; Commodore Plaza from Grand Avenue to Main Highway; Fuller Street from Grand Avenue to *fain Highway; South Bayshore Drive from McFarlane Road to Mary Street; Mary Street from South Bayshore Drive to Oak Avenue; McFarlane Road from Grand Avenue to the Bay; and Oak Avenue from McDonald Avenue to Mary Street. 1978. ATTEST: Olt foliow1dg. d 9:00 P.M. oft PASSED AND ADOPTED this 9 day of NOVEMBER RAL H G. fONGIE, CITY CLERK PREPARF,D AND APPROVED BY: MAURICE A. FERRE MAURICE A. FERRE, MAYO R cy .) RASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: :JUPPORTIVE DOCUMENTS FOLLOW . 1 a) �9 CIri OP MIAMI. FLORIDA INtER.OrFICE MEMORANDUM To: Joseph R. Grassie City Manager FROM: Robett' C. - man Assistant to the City Manager D1tE. tUEiJECT: November 1, 1978 i�ILE: Coconut Grove Art Festival iltPERENCEe: ENCLOtURE5: One of the oldest and one of the best attended festivals in the City of Miami is the Coconut Grove Art Festival. This festival has been held for years in the middle of February. This festival is, in my opinion, an example of the best kind of cooperation between government and private parties interested in promoting such events for the benefit and betterment of the community. Because the City Commission has established a more stringent policy regarding City participation in festivals, all of those activities which require funding are spelled out in the attached Resolution regarding the Coconut Grove Art Festival. I feel that this approach should serve as a good example of the proper partnership between the City and private sponsors of festivals. It also shows that a properly run festival can be done with a minimum financial burden to the City. EMIE • NEMER MEW MEW MIK IIMB 111 Mitt