HomeMy WebLinkAboutR-78-0775RESOLUTION
A RESOLUTION A6TIORIiIN6 TI#E CITY MA1AOER.
TO ACCEPTA ORANT AWARD FROM Tt#E FINE ARTS
COUNCIL OF-FLORIDA SiPPORTINd• A SCULPTURE
ExHIBIT AT BICENTENNIAL PARK FROM NOVEM4
$ER 1,-THROUGH btCEMHER 8, 1918 AND EXECUTt
TI#E . CONTkACT () ANI /OR AGREEMENT (S) TO
IMPLEMENT AND OARRY.OUT• Tilt PROGRAM.
WHEREAS, the Fine Arts Council of Florida has
granted the City of Miami, Department of Leisure Services,
a grant award for $500 for a Sculpture Exhibit at Bicentennial
Park for the period from November 1 to December 8, 1978; and
WHEREAS, the exhibit will greatly benefit the cul-
tural awareness of our community, as well as provide the
needed exposure for our local artists;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF.
THE CITY OF MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized
to accept a grant award from the Fine Arts Council of Florida
for a Sculpture Exhibit.
Section Z. The City Manager is hereby authorized
to execute the contract(s) and/or agreement(s) to implement
and carry out the program.
PASSED AND ADOPTED this l4th day
ATTEST:
RALP
,6 02-
GIE, CITY CLERK
PREPARED AND APPROVED BY:
"SUPPORTIVE
DOCUMENTS
FOLLOW"
"DOCUMENT INDEX
ITEM N G----''.
CITY COMMISSION
MEETING OF
the t 4 1978
7$,.
itfli4M01%.. ,, „• .�,,-,,...1
¶): 116eeph fit. +brassie
City Maria t er
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room: A 0ert drop Ditector
1 epattlfient of Leisure Servides
.1 t v Or -11 / k,1) . - L C: `2 t n :
iNt''s.f ahi Fl 9r? C ANti17„1
Noveriiber 9 s 8
Vine. Arts Counoi1 o torida •
Grant Noois 7 o8e10
cltL`:i;E3:
Enclosed for your review and forwarding to the Law
Department please find Resolution Draft to accept
$500 grant from the Fine Arts Council of Florida,
to underwrite part of the cost of the Sculpture
Exhibit at Bicentennial Park: The City has already
underwritten the initial costs of installation and
brochure.
Agreement forms have been already approved by the
Legal Department as to form and content and should
bear your signature of acceptance.
AHH/AHL/fa
Encl.
"SUPPORTIVE
DOCUMENTS
F LiLLOW"
NNE ARTS COUNCIL OF FL'+ RIDA
the bepar'tmcttt of State
bivisidii of Cultural Affairs
The Capitol
Tallahassee, Ptorida In04
PACEfiIO. ,_..
This Agrees went, tttade and entered into this . 30 day of ebtefiibe , ... 1 1_, by and between
THE PINE ARTS COUNCIL GE FLORIDA an Agency of the State of Florida within the Department of State,
Division of Cultural Affairs, heteinaftcr called "Council"
acid
City Of Miarai/Department of Lei the Ser'Vic es
Miathi County Dade
of the City of , of
"Grantee,"
Florida, hereinafter called
WHEREAS, the Council is authorized to contract, within the amounts made available by grant and appropriation
therefor, for services and cooperative endeavors in furtherance of arts activities and cultural programming in the State
of Florida as outlined in its "Guide to Programs," and
WHEREAS, the Grantee is agreeable to the furnishing of such services or to engaging in such cooperative
endeavors as hereinafter set out,
NOW THEREt?OkE, it is agreed between the parties hereto that the Grantee agrees to undertake the sponsorship
of a certain project entitled:
Sculpture Exhibit at Bicentennial Park/Technical Assistance "
and more fully described in the Grantee's application and approved revisions thereto, if any, for a project grant for
the period specified in said application or for alternate period, as approved by the Council: Said application is
attached hereto and made a part of this AGREEMENT:
1) The Council hereby agrees to participate in the expense of this (these) event(s) to the extent of
$ 500. 00 to be disbursed in such increments and on such dates as the Council, in its discretion, deems
advisable, in no case shall an amount exceeding ninety percent (900'o) of this figure be provided to the Grantee until all
terms of this Agreement and applicable attachments are fulfilled. Ten percent (1007o) of the total grant amount will be
withheld until the Grantee has submitted a satisfactory final evaluation as described in paragraph twelve (12) of this
Agreement. It is further understood and agreed that the Grantee will inform all contractors and creditors that such.
contractors and creditors must look only to the Grantee for payment, and that the Grantee will in no way represent to
such contractors and creditors that the operation constitutes a joint venture with the Council or the State of Florida.
2) It is agreed and understood that the amount in Clause One (1) is the maximum contribution of the Council. Ex-
cept in mini grants and fellowships, contribution by the Council shall not exceed fifty percent (50 o) of the total cost
of the project, and up to twenty-five percent (25070) of the Grantee's match may be declared in in -kind services.
3) The grantee agrees that funds granted pursuant to this Agreement shall be used exclusively for the purposes and
in the manner indicated in its detailed project grant application, a copy of which is contained in the Council's files in
Tallahassee, Leon County, Florida. Expenditure of grant funds is SPECIFICALLY PROHIBITED for, but not
limited to, the following purposes:
a) expenses incurred prior to grant period,
b) building, renovating, or remodeling of facilities,
c) creation of new oganizations or institutions,
d) projects which are restricted to local or exclusive participation or enjoyment,
e) capital expenditures,
f) bad debts,
g) private entertainment,
h) contingency funds,
i) investments of any type.
4) In the event the projectincurs total expenses lower than herein anticipated with the effect of making the
Council's contribution greater than fifty percent (50070) of the non-federal share of the total project cost, the Grantee
agrees to return to the Council an amount which will render the Council's contribution not in excees of fifty percent
(50070) of the non-federal share of the total cost of the project cost, Any anticipated unexpended funds must be
returned to the Council no Later than June 1, 1979 All grant funds must be expended by the end of the
grant period, dune 0, 1 97 9
5) It is agreed that the Grantee will include in all promotion, publicity, and advertising, and in the printed program
for the event(s) and/or project(s), the following credit line;
"This program sponsored by . (name of grant recipient) , . and the. State of Florida through the Fine Arts
Council of Florida, Department of State, with the assistance of the National Endowment for the Arts, A Federal
Agency.",shall appear in all publicity, advertising or promotional material regardless of the level of
funding support provided by the FACE. In written material, the same size type must be used for the entire credit line.
This statement must be displayed in the most appropriate and conspicuous manner:
Reference; Ch. 77-224, Lows of Florida.
6) FAIR LABOR STANDARDS
a) All professional performers and related or supporting professional personnel employed on projects or
productions which are financed in whole or in part under this grant will be paid, without subsequent
deduction or rebate on any account not less than the minimum compensation as determined by the
Secretary cif Labor of the United States to be the prevailing minimum compensation for persons employed
in similar activities.
AC-4
8.7$
775
b) Ned Marl Of any project of production which is financed iti whole or in pet larder the grant will be pet,.
formed Of engaged in under working conditions which ate unsanitary Of hazardous or dangerotl's td the
health and safety or the etliployeos t tigagcd in such Project or production Gotfipliaricc with the safety and
sanitary laws of the State or riofida shall be prittta facie evidence of coral leaned,
7) CIVIL MONTS ,..., Title VI of the Civil Rights Act of lghd of that: "No person in the United States shan't
Ott the grounds or race, color, of natianal origin, be excluded from participation in, be denied the benefits or, of be
subject to discrimination under any progratii or activity receiving Federal financial assistance." (Section 601)
8) HANDICAPPED Section 504 of the Rehabilitation Act or 1964 provides that: "No otherwise qualified
h5rtdicapped individual in the United States, as defined in Section 1(61, :shall, solely by reason or his handicap, be
excluded frontthe partieipatioh iti, be denied the benefits of, or be subjected to discrimination under any program of
activity receiving Federal assistance.,`
9) AUbifi of RECORDS - The line Atts Council of Florida, the National Endowment for the Arts, an agency
of the Pedant Clovertiment, and the Comptroller General of the United States, or any duly authorized representatives,
shall have access to any books, docuttients, papers;' and record:, maintained to account for funds expended under the
terms and conditions of this grant for the purpose of making audit, examination, excerpts, and transcripts,
10) STANIbARDS t:O14 ORANTEF FINANCIAL MANAGEMENT SYSTEMS - Grantee financial manage-
ment systems shall prop ide for;
a) Accurate, current, and cotnplete disclosure of the financial results of each grant program in accordance
with Fine Arts Council evaluation requiretuents.
b) Records which identify adequately the source and application of funds lot grant supported activities.
These records shall contain information pertaining to grant awards and authorizations, obligations,
unobligated balances, assets, liabilities, outlays, and income.
cl Accounting records trust be retained for a niinittiutn of three years.
I) The Grantee agrees that it will not assign this contract or any part thereof without the written consent of the
Council,
12) The Grantee agrees to provide the Council with such documentation as may be required by the Council and at
such time or times that may be requited by the Council regarding the Grantee's status as a corporate entity or as a tax-
exempt organization as determined of defined by the IRS code. The Grantee further agrees to immediately inform the
Council of any changes in its status as a corporation or as a tax-exempt organization under Sections 501(C)(3),
501(C)(4), 509(A) or other relevant and applicable portions of the IRS code:
13) Grantee agrees to submit quarterly and final reports, supportive materials and requited procumentation as
detailed in the Fine Arts Council's "Guide to Programs," applicable portions of which are made a part hereto, to the
Council offices located in Tallahassee, Leon County, Florida, no later than the date specified on the report form,
14) The terms of this aereemcnt may be amended with the written consent of both parties,
IS) Grantee agrees to offer written invitations to the following persons at least three (3) weeks in advance of the
project(s) or event(s) described herein: Chairman, National Endowment for the Arts; local Federal and State
legislative delegation; The Secretary of State of the State of Florida, Director, Division of Cultural Affairs, Chairman
and Director, Fine Arts Council of Florida. The Council will furnish the names and mailing addresses.
16) The provision(s) of the following Stipulations) are hereby made and agreed to by the Council and the Grantee,
and shall be adhered to by the Grantee during the project(s) period(s) so set forth in this Agreement:
IN WITNESS WHEREOF, the parties hereto have executed this Instrument, effective the day and year first above
written.
GRANTEE
(SEAL)
Chief Administrative Officer
and duly authorized agent of
the Grantee
COUNTY OF
STATE OF FLORIDA
On the day of , in the year 19 , before me personally came
and , to me known, who,
being by me duly sworn, did depose, and say that they reside at (Street)
(City) and (Street) (City),
respectively and that they arc Chief Administrative Officer and Chief Fiscal Officer, respectively, of the
(Grantee), representing the. Grantee described in and which executed the above
instrument; that the seal affixed hereto is the seal of the Grantee; and that they signed their names hereto, by order of
the governing board of said Grantee.
Chief Fiscal Officer
and duty authorized agent of
the Grantee
(SEAL)
Notary..Publie, State of Florida at Large
My commission expires;
GRANTOR
Secretary of State
APPROVED AS TD FORM , t'w') 1..-4Gri►LMTY
lDtpt�itnie.it of Sint
.?1fict< of the -O.neral Counsel
PireCior., Division of Cultural Affairs
Director, Fine Arts _Council of Florida'
Fiscal Approval
Division of Acltninisirativp Sprvictis