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HomeMy WebLinkAboutR-79-0095`SUPPORTIVE DOCUMENTS FOLLOW" RESOLUTION NO. 7 9 - 9 5 A RESOLUTION CONCERNING THE 2ND ANNUAL OPEN HOUSE 8 FESTIVAL, WHICH IS TO BE HELD ON MARCH 11, 1979; CLOSING CERTAIN STREETS TO THROUGH TRAFFIC ON THAT DATE DURING SPECIFIED HOURS AND ESTABLISHING A PEDESTRIAN MALL; SAID STREET CLOSING SUBJECT TO ISSUANCE OF PERMITS BY THE POLICE AND FIRE DEPARTMENTS; WAIVING ONE-HALF OF THE RENTAL FEE FOR THE SMALL AND LARGE CITY SHOWMOBILES, SUBJECT TO PAYMENT BY THE KIWANIS CLUB OF LITTLE HAVANA, THE PRIME SPONSOR OF SAID FESTIVAL, OF ALL RELATED COSTS; ALLOCATING $148 FROM SPECIAL PROGRAMS AND ACCOUNTS, QUALITY OF LIFE PROGRAM - FEE WAIVERS, TO COVER THE COST OF THE WAIVER OF ONE-HALF THE RENTAL FEE FOR SAID SHOWMOBILES; AND PROVIDING A GRANT OF CASH ASSISTANCE IN THE AMOUNT OF $4,500 TO THE KIWANIS CLUB OF LITTLE HAVANA; SAID FUNDS TO BE ALLOCATED FROM SPECIAL PROGRAMS AND ACCOUNTS, QUALITY OF LIFE PROGRAM - COMMUNITY FESTIVALS; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE THE ATTACHED SUPPORT AGREEMENT SETTING FORTH THE CONDITIONS UNDER WHICH THE CITY WILL PROVIDE THE CASH ASSISTANCE GRANT. WHEREAS, the Kiwanis Club of Little Havana, a nonprofit corporation under the laws of the State of Florida, has requested assistance from the City of Miami in connection with the 2nd Annual Open House 8 Festival (Calle Ocho) to be held on S.W. 8th Street from 10:00 A.M. March 11, 1979; and lO1eUMEfdT .INDEX ITEM NO. WHEREAS, the City Commission has adopted a policy con- cerning City assistance for such festivals (Resolution No. 78-602); NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Setion 1. In order to establish a temporary pedestrian mall, the following streets are hereby closed to through traffic on March 11, 1979, during the hours from 10:00 A.M. to 10:00 P.M.; such closing of streets being subject to the issuance of permits by the Police and Fire Departments: CITY COMMISSION MEETING OF FEB 221979 �oumo�, a7. 9..9 5 ...M •. M..M M.M.. NNE... K (a) S.W. 8th Street from Beacom Boulevard to S.W. 12th Avenue. (b) All avenues intersecting the area listed above, except for S.W. 17th and 22nd Avenues, from S.W. 7th Street to S.W. 9th Street. Section 2. The waiver of one-half the regular rental fee of $295 for the use of the small and large City showmobiles during said festival is hereby approved, with funds in the amount of $148 hereby allocated from Special Programs and Accounts, Quality of Life Program - Fee Waivers, to cover the cost of said waiver, which is granted subject to the Kiwanis Club of Little Havana paying for event personnel, insurance, and all other direct costs borne by the City. Section 3. The City Manager is hereby authorized to execute the attached support agreement setting forth the conditions under which the City will provide a $4,500 cash assistance grant to be used to pay for festival costs, which sum is hereby allocated from Special Programs and Accounts, Quality of Life Program - Community Festivals. PASSED AND ADOPTED this 22 day of FEBRUARY 1979. Dur,HlY ENS FOLLOW" ATTEST: cH G. NG IE, CITY CLERK PREPARED AND APPROVED BY: el?:i1.1( e'///yq, L/C ROBERT F. CLARK ASSISTANT CITY ATTORNEY AP GEOR CITY MAURICE A. FERRE. AS TO FORM AND CORRECTNESS: F. KNOX, TTORNEY MAYOR 111111 1111111I 11 ■111111111 -2- 79-95 q t 147 CI"Y OF MIAMI, FLORIDA INTER -OFFICE M MORANDUM rc Joseph R. Grassie "rE January 25, 1979 City Manager Robert C. Homan SUHJLC I R L EEFENCES: EN: LOUF2E5. Open House 8 FILE I have been in contact with Mr. Leslie Pantin, Jr., over the past few months concerning his preparations for the 2nd Annual "Open House 8" festival and the City of Miami's efforts to assist the sponsors of that event by providing services and by providing a cash grant to help cover certain charges to the festival sponsors. Mr. Pantin has also coordinated his planning efforts with the Director of Solid Waste,the Director of Tourism Promotion, the Director of Leisure Services, and the Police Department for resources needed for the festival. I have contacted these departments and also Dick Roach, of Stadiums and Marinas, and Bob Heggy, of Leisure Services. We have tentatively agreed that the City will provide the following services: Solid Waste Police E uG;UMENTS. FOLLOW" Leisure Services Public Works Tourism Promotion Stadiums & Marinas Page 1 of 2 - Clean-up of 8th Street prior to festival - Provision of extra litter containers - Clean-up of 8th Street after conclusion of festival on Sunday Night, March 11. Personnel (on -duty and off -duty) to provide security and traffic control An additional 10 policemen will be hired by the festival sponsors to provide additional assistance. - Provide two snowmobiles with personnel to assemble and disassemble these units - Provide and set up/take down a boxing ring along with small boxing exhibition - Will insure that landscaped islands along 8th Street are clean prior to and cleaned up after festival. (Areas of City respon- sibility) - Will provide back-up support for assisting in putting up banners, flags, and streamers from telephone poles along 8th Street. - Will provide publicity assistance for promoting "Open House 8." - Will provide parking for shuttle services to Open House 8. 79-95 111 111 11•1 • Open House 8 Page Two Costs of "billable" services to be performed by the City are estimated as follows: Police Overtime and off -duty personnel $ 2,750 Additional off -duty police ser- vices (11 estimated cost) 500 Leisure Services 900 Set-up and takedown of showmobiles Boxing ring $ 4,150 The festival will also incur other expenses, such as paying for fire rescue units, which cost approximately $ 400.00 last year. Mr. Leslie Pantin, Jr., and I have agreed that a City cash grant in the amount of $ 4,500 would be recommended, pending the satisfaction of all of the provisions of the City Commission Policy 100-4. The above in- formation and the required agreement will be included in a formal recommendation to you for possible inclusion in a package of information to be submitted for Commission consideration on February 22, 1979. By copy of this memorandum, I am requesting all Department Heads involved to record all costs associated with this festival (billable and non -billable) so that we can maintain these costs in our files for future use. cc: Kenneth I. Harms, Police Chief Al Howard, Director of Leisure Services Clarance Patterson, Director of Solid Waste Donald Cather, Director of Public Works Lew Price, Director of Tourism Promotion Robert L. Jennings, Director of Stadiums and Marinas Herman W. Brice, Fire Chief DOS``' rfvE L y Page 2 of 2 r79-95 1 t!'f�%- ;1s OFFICERS 1978.79 Jose R. Vila President Sergio Pereira Vice•President KIWANIS'CLUB of LITTLE HAVANA 1401 S.W. 1 Street, Miami, Florida 331.35 December 27, 1978 Mr. Joseph R. Grassie Oscar Rodriguez, Jr. City Manager Vice President City of Miami Willy Bermello 3500 Pan American Drive Secretary Miami, Florida Alfonso Cueto Assistant Secretary Rafael Pineiro Treasurer Jorge de Armas Assistant Treasurer DIRECTORS 1978.79 Andres Dinkins Juan A. Galan, Jr. Mario Leon Pedro G. Mendive, Jr. Leslie Pantin, Jr. Immediate Past President Carlos E. 0bregon ADVISORY COMMITTEE 1978.79 Maximo Cruz Willy Gonzatez Mauricio Magarolas Alberto G. Manrara Carlos De Mena, Jr. Ivan Llorente Carlos Solis Dear Joe: • 4.:I 1 lI: 3 . ..r .1.J Bob Homan of your office asked me to write to you requesting City assistance for Open House 8 to be held March 11, 1979. We want the City to help us in the areas of police protection, sanitation and other City services. The rest of the event and decorations will be paid for by private funds. To be specific I list below the areas we need City assistance: 1 1) Police Protection: This year our club paid over $4,000 from our funds to provide the needed protection for the event. We are asking to help in this area for 1979. 2) Sanitation: Clean up before and after. The event, was provided by the City this year, and we are asking for it again in 1979. 3) Recreation: The department cooperated in many areas last year including providing and setting up boxing ring and use of shownobiles, we need their help again. 4) Publicity: The department helped us last year and we will like their help again. We meet the requirements of the Commission's Policy on Festival (Res 78-602) and as per Mr. Roman's request I will address Sect. A points 1 - 3 ld) below: A) As outlined previously we will only request assistance for "billable" services such police, sanitation, recreation and publicity. 1) Kiwanis Club of Little Havana is incorporated as a Non-profit corporation under the laws of the State of Florida, officers and directors are on letter head. "SUPPORTIVE DOCUMENTS FOLLOW" t • � � LLOWrat (CONT' ) 79-95 OFFICERS 1978.79 Jose R. Vila President Sergio Pereira Vice•President Oscar Rodriguez, Jr. Vice•President Willy Bermello Secretary Alfonso Cueto Assistant Secretary Rafael Pineiro Treasurer Jorge de Armas Assistant Treasurer DIRECTORS 1978.79 Andres Dinkins Juan A. Galan, Jr. Mario Leon Pedro G-. Mendive, Jr. Leslie Pantin, Jr. Immediate Past President Carlos E. Obregon ADVISORY COMMITTEE 1978.79 Maximo Cruz Willy Gonzalez Mauric,o Magarolas Alberto G. Manrara Carlos De Mena, Jr. Ivan Llorente Carlos Sobs KIWANIS'CLUB of LITTLE HAVANA 1401 S.W. 1 Street, Miami, Florida 33135 • 2) Our proyected income from non -City of Miami resources is approximately S3S,000. 3) a) Enclosed is event's description. b) Detailed budget for 1979 will be fowarded. c) Detailed budget for 1978 will be fowarded. . d) Agreement will be signed at your convenience. We will know the exact amount of our assistance requested when this information is provided by the involved departments. We will also need City assistance as provided last year for the needed permits to close S.W. 8 St. to traffic that day. I like to thank you in advance for your help. The City's interest and help this year helped rake Open House 8 a great success. Sincerely r eslie Pantin, Jr. Co -Chairman - Open House 8 e R. Vila President "SUPPORTIVE DOCUMENTS FOLLOW" µ , . OPEN HOUSE EIGHT an invitation to SW 8 St. r79-95 • "CALLE OCIiO" OI'EN HOUSE 8 AN INVITATION TO S.W. 8 ST. FACT SHEET • PURPOSE: To bring the entire community closer together. NOW: By inviting the community to an open house on S.W. 8 St., featuring a festival of art, music, dance and food. DATE: Sunday, March 11, 1979 AREA: S.W. 8 St. from Beacon Blvd. (27th Avenue) to 12th Avenue. Miami, FL i ORGANIZER: Kiwanis Club of Little Havana .PRIME SPONSORS: Corporations and organizations that sponsors one of the main events. EVENTS MUSIC: Six different musical sites, offering non-stop live entertainment throughout the festival. (1978 sponsors: Southeast Banks, Miller Brewing Co., Sun Banks, Montura Ranch Estates and W.T.V.J. - Ch. 4). ART: An art show/sale throughout S.W. 8 St., by local artists. In 1978 over 300 artists participated and $4,200 was awarded in cash prizes to beat works in different categories. (1978 sponsor: Vanidades Magazine -Editorial America). FOLKLORIC SITES: Three sites offering typical latin dances, guitar, ballet, etc. In 1978 we had only one site, due to it's popularity we are having three in 1979. , (1978 sponsor: Pepsi Cola Bottling Co. of Miami). CHILDREN'S SITE: One site featuring entertainment for children, with music, dance, flowers, puppets, etc. This is a new feature for 1979. COMPARSAS: i Street dancers and conga groups, very typical of carnivals in Cuba and Brazil. (1978 sponsor: A.R.A. Foods). TRANSPORTATION: In 1978 we had a tram to move people inside S.W. 8 St. Because of the amount of persons in the street it had to be stopped, it simply could not move. In 1979 a complete new approach is planned. Mini buses will continously bring people from nearby large parking areas, like the Orange Bowl. (1978 sponsor: The Bank of Miami) . "SUPPORTIVE S U j.,Fo RT� DOCUMENTS �/E FOLLOW" OLLOW" FOOD: Restaurants in S.W. 8 St. will set up outside cafes and be prepared to serve the large crowd. or79-95• -3- F BOXING & KARATE: • An outdoor ring featuring youngsters from the area's boxing & karate programs. Very popular in 1978, bleachers and chairs will be added in 1979. (1978 sponsor: Miller Brewing Co.). CIGAR ROLLING: Exhibit featuring the making of a Cuban cigar from the leaf to finish product. (1978 sponsor: Dade Federal & Padron Cigars). STREET DECORATIONS: THEATER: A large welcome banner plus brighty color pennants and flags criss crossing over the street. (1978 sponsor: Kiwanis of Little Havana with the cooperation of Southern Bell). One act plays in the street and parks. (1978 sponsor: Prometeo Players - Miami Dade Community College - New World Center). "Calle Ocho" Open House 8 in 1979 will be basically the same as in 1978. We will add a few new events and the availability of food and transportation will be improved. "Open House 8" in 1978, was held on March 12, organized by The Miami Herald & The Kiwanis Club of Little Havana it was attended by more than 100,000 persons. The festivals and sponsors received wide publicity in all newspapers, T.V. and radio stations. Plus editorial congratulations in the Miami Herald and on Channel 4. • • �• • - 4-. • People from all South Florida accepted our invitation as a Channel 4 editorial put it: "Anglos and Latins walked and talked and looked and listened.... there was better understanding at day's end". Our goal was achieved. Kiwanis Club of Little Havana: Charted in 1975, has the goal of bettering our Community. It's membership conists of more than 60 young professionals mainly from Miami's Cuban -American community. Club Projects are sponsoring summer individuals need. 1) varied, putting emphasis on disadvantaged youths. They include camps, Boy Scout, soccer 6 football teams and helping many Two projects stand out in the short history of the club: Manolito Lopez a Cerebral Palsy victim who came to the club asking for help to better his condition. The club members researched installing a bran pacemaker, contracted the doctor to do it, and raised the nearly $10,000 cost of the operation. The Club also took care of a follow up operation and carefully monitor Manolito's progress. Youth Basketball League: held every spring for boys in trouble with the law or school. Members serve as coaches and officials and club pays for all uniforms and equipments. Members become close to boys and counsel them. In 1978 more than 110 boys participated in the 10 weeks league. Kiwanis of Little Havana is extremely proud to be the receipient unprecedented first place "Achievement Awards" for each of its first two years. This prize is awarded by Florida Kiwanis to the best project in the State. The club is planning to greatly expand its Christmas toy project calling it • Toy For Every Child". The goal is to present a new toy to every needy child II79 - • • -5 in Dade County. Many corporations have already agreed to be a sponsor in the project. On Saturday, December 23, 1978 the toys will be distributed at a central location. Kiwanis Club of Little Havana will continue to originate and sponsor projects for the benefit of the entire community. For additional information please contacts Jose R. Vila - 643-6531 Club President & Sponsorship Chairman Willy A. Bermello - 442-8564 "Calle Ocho" - Open House 8 Co -Chairmen Leslie Pantin, Jr. - 643-2111 "Calle Ocho' Open House 8 Co -Chairmen KIWANIS CLUB OF LITTLE HAVANA OPEN HOUSE 8 CONTRIBUTIONS AND SUPPORT Music Folkloric Arts and crafts Sports Others Total Contributions and Support BUDGET ACTUAL 1979 1978 $ 13,200 $ 10,200 7,700 2,250 4,800 3,500 700 200 7, 80010 4, 698 34,200 _ 20,848 EXPENDITURES Music 9,000 10,200 Folkloric 2,700 1,400 Arts and crafts 3,000 3,200 Awards and presentation to media and sponsors 4,000 2,604 Police 3,850 3,235 Transportation system 2,000 600 Stages 1,500 100 Media and central control headquarters 1,000 - Showmobiles and boxing ring 900 - Street decorations 800 322 Portable sanitation 600 550 Sound systems 500 - Organizational meeting 500 304 Banners 500 300 Professional fees 500 - Rescue squad 400 294 Diplomas and special awards 400 300 Musical site performance schedules 400 - Miscellaneous 1,650 1,537 Total Expenditures 34,200 24,946 EXCESS (DEFICIT) OF CONTRIBUTIONS AND SUPPORT OVER EXPENDITURES -0- S (4,098) 79-95 KIWANIS CLUB OF LITTLE HAVANA OPEN HOUSE 8 CONTRIBUTIONS AND SUPPORT 1979 MUSICAL Southeast Banks W.Q.B.A. Montura Ranch Estates Miller Brewing Delta Airlines Sun Banks $ 2,500. 700. 2,500. 2,500. 2,500. 2,500. TOTAL -- -- $ 13,200. FOLKLORIC National Airlines $ 2,500. Miami News 1,000. W.P.L.G. Channel 10 1,500. McDonalds 1,500. Artist Entrance Fees 700. Florida Fine Arts Council 500. TOTAL -- -- $ 7,700. ARTS & CRAFTS Editorial America $ 4,800. SPORTS Miller Brewing TOTAL -- -- $ 4,800. $ 700. TOTAL -- -- $ 700. OTHERS The Miami Herald $ 1,000. Eastern Airlines 1,700. Bank of Miami 400. Diario las Americas 200. City of Miami 4,500. TOTAL -- -- $ 7,800.