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Home My WebLink AboutR-79-0137%CJ RFC/rb 2/6/79 "SUrOP t VE DOCUMENTS FOLLOW" RESOLUTION NO. 7 9- 1 3 7 A RESOLUTION ACCEPTING THE BIDS RECEIVED FROM SUPPLIERS OF OFFICE SUPPLIES FOR THE DEPARTMENT OF FINANCE, PURCHASING DIVISION, CENTRAL STORES, ON AN AS NEEDED BASIS FOR ONE YEAR FROM DATE HEREOF AT A MAXIMUM COST OF $40,000; ALLOCATING FUNDS FROM THE 1978-79 INTRAGOVERNMENTAL FUND GROUP; AUTHORIZING THE CITY MANAGER AND THE PURCHASING AGENT TO ISSUE PURCHASE ORDERS FOR THESE MATERIALS, SUBJECT TO CERTAIN CONDITIONS. WHEREAS, pursuant to public notice, sealed bids were received January 16, 1979 for the furnishing of office supplies for the Department of Finance, Purchasing Division, Central Stores; and WHEREAS, invitations were mailed to 23 potential suppliers and 6 bids were received; and WHEREAS, funds for this purchase are available in the 1978-79 Interagovernmental Fund Group; and WHEREAS, these materials will be used by the Department of Finance, Purchasing Division, Central Stores, for the purpose of furnishing office supplies to the various City departments as needed; and WHEREAS, the City Manager and the Department of Finance recommend that it is most advantageous that the City be authorized to purchase office supplies with the below -listed firms, thereby insuring availability and volume discounts. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE "DOCUMENT INDEX r.,7 ITEM N0. r 7 Section 1. The January 16, 1979 bids from the following suppliers of office supplies for the Department of Finance, Pur- chasing Division, Central Stores, for use as needed, on a contract basis, for one year from the date hereof, at a maximum cost of $40,000 are hereby accepted with funds hereby allocated from the 1978-79 Intragovernmental Fund Group, subject to the quali-• fications listed below: CITY OF MIAMI, FLORIDA: ......•- IIIMOLUTION NO.'CITY COMMISSION MEETING OF mum - 1 3 SUPPLIER GROUP A Alperstein Brothers, Inc. GROUP B Barnetts Office Supplies Hill Office Supplies, Inc. Kemron Office Supplies Type'N Copy Supplies, Inc. GROUP C Skagseth-Bryant, Inc. METHOD OF PRICING catalog less 40% catalog catalog catalog catalog less less less less 30% 30% 30% 30% catalog less 25-30% All purchases are to be made from the bidder in GROUP A above unless the supplies are not immediately available, whereupon the purchases are to be made on a rotating chronological basis from those bidders listed in GROUP B above. Only if the supplies are not immediately available from any of the bidders in said GROUP B are the supplies to be purchased from the bidder listed in GROUP C above. Section 2. The City Manager is hereby authorized to instruct the Purchasing Agent to issue the Purchase Orders for these materials. PASSED AND ADOPTED this26th day of 19 79 . ATTEST: FEBRUARY MAURICE A. FERRE • MAYOR PREPARED AND APPROVED BY: ROBERT F. CLARK, ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: "SUPPORTIVE DOCUMENTS FOLLOW" 79- 1 37 TO: FROM: 70 Joseph R. Grassie, City Manager A.L. Mullins, Purchasing Agent CITY OF MIAM1. FLORIDA INTEROFFICE MENORANDLII1 I J J.J 4TE: ;;;i WnUary 30, 1979 FILE: sue,Ecr: Recommendation for Resolution and Award of Bid REFERENCES: ENCLOSURES: Resolution and Award of Bid Pursuant to public notice, sealed bids were received January 16, 1979 for furnishing office supplies on a contract basis for one year for the Department of Finance, Purchasing Division, Central Stores. Invitations were mailed to 23 potential suppliers and 6 bids were received as follows: Supplier Alperstein Brothers, Inc. Barnetts Office Supplies Hill Office Supplies, Inc. Kemron Office Supplies Skagseth-Bryant, Inc. Type'N Copy Supplies, Inc. Method of Pricing catalog less 40% catalog less 30% catalog less 30% catalog less 30% catlog less 25-30% catlog less 30% Funds for this purchase are available in the 1978-79 Intragovernmental Fund Group. The Purchasing Division, Central Stores, maintainSan inventory of office supplies and forms, which are issued to the departments at cost. Volume purchasing of these supplies and the operation of this system produces a substantial savings to the City in purchasing cost and man hours. It is recommended that the award be made and a resolution be passed authorizing the City to enter into contracts with the above listed suppliers for furnishing office supplies as required, for one year, at an approximate total cost of $40,000.00. The Department of Finance concurs with this recommendation. Dor P]i'vr." ° nt") 79-137 AWARD OF BID Bid No. 78-79-32 ITEM: Office Supplies DEPARTMENT: City Wide TYPE OF PURCHASE: Contract REASON: To furnish office supplies to all departments. POTENTIAL BIDDERS: 23 BIDS RECEIVED: 6 TABULATION: Supplier Alperstein Brothers, Inc. Barnetts Office Supplies Hill Office Supplies, Inc. Kemron Office Supplies Skagseth-Bryant, Inc. Type'N Copy Supplies, Inc. FUNDS: 1978-79 Intragovernmental Fund Group CERTIFIED AS TO AVAILABILITY OF FUNDS/SOURCE BID EVALUATION: All bids meet specifications Method of Pricing catalog less 40% catalog less 30% catalog less 30% catalog less 30% catalog less 25-30% catalog less 30% ii/ Department of Finance RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO THE ABOVE LISTED VENDORS. The Department of Finance concurs. A u chasing Agent , , , L..., 79-137 BID SECURITY Vf Office supplies for one year GATE BIDSRECEIVED January 16, 1979 Purchasing BIDDER TYPE OF SECURITY AMOUNT FOR ACCOUNTING USE Hill Office Supplies Inc. c 7471 N.W. 8th Street Miami,Florida 33126 Jaffe Stationers, Inc. 735 N.E. 167 Street No .Mi ami Beach ,Fla . Central 5361 N.W. 37th Ave. Miami,Florida Kemron Office Supply . 7873 Bird Road /,SUPPORTIVE Miami,Florida DOCUMENTS Roytype FOLLOW" ii --/3 , -' 8009 N.W. 36 Street Miami,Florida 33166 Skagseth Bryant, Inc. 925 W. Flagler Street Miami,Florida 33130 Alperstein Brothers Inc. 8813 N. Bermuda Drive Miramar, Fla. 33025 Type'n Copy Supplies Inc. 5521 N.W.74th Ave. Miami,rlorIaa Silbb Barnett's 228 N.E. 59th St. Miami,Florida 33137 Received the above doscribsd chocks this cloy of 19 FOR ACCOUNTING DIVISION 'I • CITY OF MIAMI, FLORIDA REQUISITION FOR ADVERTISEMENT FOR BIDS R 17n -, DEPT I DIV „. , , ACCOUNT CODE < BID NO. DATE ° I PREPARED BY PHONE CODE ITEM DESCRIPTION 1 QUANTITY QUANTITY REPRESENTS DEPARTMENT REQUIREMENTS FOR MONTHS UNIT AMT. PRICE DA ir-C TOTAL ESTIMATED COST : APPROVED BY CONTRACTUAL: INCIDENTAL : TOTAL SOURCE OF FUNDS : $ 6A TE DATE DATE DATE AMOUNT AMOUNT BIDS TO BE SECURED FOR FOR THE DEPARTMENT OF: ADVERTISE ON BIDS TO BE RECEIVED ON 3 ,7, DIRECTOR OF ISSUING DEPARTMENT bi 1,11. d in EXPENDITURE CONTROL: FUNDS AVAILABLE FOR PROJECT INVOLVED PkOJEC. T CODE AD CODE EXPENDITURE CONTROLLER ( ()I'11 , 10: l'urr busing (Org.) — City Manager — (Jerk —VApenditure Control — Issuing Deportment — Other Affected Department WHITE GRFE N PINK C:ANAH'T BLUE GOLDENROD f ,,V414 HI V 74 Legal Advertisement Bid No. 78-79-32 Sealed bide will be received ')v the City Manager"and City Clerk of the City of Mia,r1, ten Florida no later than o'clock a.m. January lh, 1978 for furnishing Office Supplies n i contract basis for one year.., in accordance with detailed specifications available upon request at the office of the Purchasing Agent, Purchasing Division, 3318 Pan American Drive. Masi. telephone 579-6380. The City Manager has the power to reject all bids and readvert if•. J. R. Grassie City Manager Rev. .10-1-78 CITY of MAINI , 1.1.01 IUA GtnERAL INFORMATION TO BIDDERS moimimm if l d No. 78-79-32 Item Office Supplies Do not Include State or Federal Taxes not applicable to municipalities. The City reserves the right to award item by Item or by the total of all items bid, in acoordance with that which best serves the interest of the City. In the event of en error on the part of the bidder In extending unit prices or In totalling the extended prices, the unit price shall prevail, except when the bidder clearly states that the total price Is based on considera- tion of being awarded the entire lot. The specifications and brands named are merely to establish type and qual- ity and any equal thereto will be considered, subject to the approval of the City. It Is the 1ntefl'tion of the City of Mlaml to purchase the item(s) as speci- fied herein from a source(s) of supply that will give prompt and convenient shipment and service. Any failure of the Supplier to comply with these conditions may be cause for terminating any resulting contract immediately upon notice by the City. For purposes of Bid Evaluation, Bidders must Indicate any variances to the specifications, terms and condlttons, no matter how slight. If vari- ations are not stated 1n the proposal. It shall be construed that the bid fully complies with the Specifications, terms and conditions. The City of Miami reserves the right, before awarding the contract to require a bidder to submit such evidence of his qualifications as 1t' may deem necessary, and may consider any evidence available to It of the financial, technical and other quallfleatlons and abilities of a Bidder, including past performance (experience) with the City 16 making the award In the best interests of the City. Bids shall be sealed and marked "Bid No. 78-79-32, 10:00 a.m, January 16. 1979 N and shall be In the Office of the City Clerk, tlty Hall, Dinner Key, 3500 Pan American Drive, P.O. Box 330708, Miami, Florida, 33133, no later than the date and time first mentioned on the attached bid form, at which time all bids received will be opened publicly and read aloud. The City Commission reserves the right to waive irregularitjes In any bid. The City Manager reserves the right to reject any or all bids, and to accept that bid which best serves the interest of the City. The City reserves the right to require the :,orris:dul bidder to furnish an acceptable performance bond for the total amount of the .*Wur i. During the evaluation of bids and the subsequent osdard of contracts and Purchase Orders for products and services, preference shell be diver► to those items manu- factured and produced in the City of Miami, Metropolitan Dade County and the State of Florida, provided said products and services ale comparable in price and quality as well as meeting other necessary crlteriv :such o.; delivery, _services and avail- ability of replacement parts.