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Home My WebLink AboutR-79-0154oz-5" RESOLUTION NO. 79-154 A RESOLUTION ACCEPTING THE BID OF MILLER - METEOR OF FLORIDA FOR FURNISHING ONE ARSON SURVEILLANCE VEHICLE FOR THE DEPARTMENT OF FIRE; AT AT TOTAL COST OF $18,498.75; ALLOCATING FUNDS FROM THE FIRE FIGHTING, FIRE PREVENTION AND RESCUE FACILITIES BOND PROGRAM AUTHORIZING THE CITY MANAGER AND THE PURCHASING AGENT TO ISSUE THE PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received January 23, 1979 for the furnishing of one arson surveillance vehicle for the Department of Fire; and WHEREAS, invitations were mailed to 17 potential suppliers and one bid was received; and WHEREAS, funds for this purchase are available in the Fire Fighting, Fire Prevention and Rescue Facilities Bond Program; and WHEREAS, this equipment will be used by the Department of Fire for the purpose of Fire Prevention and Fire Investigation; and WHEREAS, the City Manager and the Department of Fire recommend that the bid received from Miller - Meteor of Florida be accepted as the most advantageous bid to the City; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, "DOCUMEMT INDEX FLORIDA: Section 1. The January 23, 1979 bid of Miller - Meteor of F1dI51 14' furnishing one arson surveillance vehicle at a total cost of $18,498.75 to the Department of Fire is hereby accepted with funds hereby allocated from the Fire Fighting,Fire Prevention and Rescue Facilities Bond Program. Section 2. That the City Manager is hereby authorized to instruct the Purchasing Agent to issue the Purchase Order for this equipment. PASSED AND ADOPTED this 8 day of MARCH 197 9 . PREPARED AND APPROVED BY: /s/ MAURICE A. FFRRE Mayor APPROVED AS TO P Robert F. Clark, Ass't. City Attorney Ge-rgeKnox, Jr., City At r► A. TO: Mr. Joseph R. Grassie, February 27, 1979 City Manager Recommendation for Resolution and . Mullins, Purchasing Agent Resolution and Award of Bid Award of Bid i t Pursuant to public notice, sealed bids were received January 23, 1979 for furnishing one arson surveillance vehicle for the Department of Fire. Invitations were mailed to 17 potential suppliers and one bid was received as follows: Miller - Meteor of Florida $18,498.75 Funds for this purchase are available in the Fire Fighting, Fire Prevention and Rescue Facilities Bond Program. The equipment will be used in fire investigations, arson detection, surveillance, and to increase the level of solutions. It is recommended that the award be made and a resolution be passed accepting the bid as received from Miller - Meteor of Florida for furnishing one arson surveillance vehicle at a total cost of $18,498.75. The Department of Fire concurs with this recommendation. ALM/mbl AWARD OF BID Bid No. 78-79-36 ITEM: Arson Surveillance Vehicle DEPARTMENT: Fire TYPE OF PURCHASE: Single REASON: For fire prevention and fire investigation POTENTIAL BIDDERS: 17 BIDS RECEIVED: 1 TABULATION: Miller -Meteor of Florida $18,498.75 FUNDS: Fire Fighting, Fire Prevention and Rescue Facilities Bond Program CERTIFIED AS TO AVAILABILITY OF FUNDS/SOURCE J,' �' ,,? r�'•� `L�/' Department of Finance BID EVALUATION: Although only one bid was received, nine of the potential bidders responded with a 'no bid' indicating that because the requirements were for a custom made vehicle, they could not meet the specifications. RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO MILLER -METEOR OF FLORIDA. The Department of Fire concurs. rchasing Agent February 27, 1979 Date 7 INTER -OFFICE '•1 `.IC: ArJCU'l •o Joseph R. Grassie City Manager • February 27, 1979 Arson -Surveillance Vehicle v vv Chief H. W. Brice, tk�r Department of Fire (1) 1 1 The Arson -Surveillance Van to be purchased by Firefighting, Fire Prevention, and Rescue Facilities Bond Funds is a special vehicle to be used at fire scenes during fire investigations and/or during surveillance. Listed below are special requirements: 1. Provide a mobile private environment to interrogate witnesses and/or suspects, at fire scenes, during fire investigation. 2. Provide lighted desk area to prepare sketches, reports, etc., at fire scenes. 3. Cabinetry designed to store electronic equipment, such as a portable video camera, explosimeter (to detect explosive gases), carbon monoxide indicator, gas chromatograph (to analyze flammable liquids and gases). 4. Provide 110V A/C service at fire scene after Combat Fire Companies have returned to service: a. portable floodlights b. fans for ventilation c. light bars for on -scene photography 5. Appearance not unusual and will be used for surveillance when required for extended periods. Because only one vendor submitted a bid to supply this vehicle, the Fire Prevention Bureau contacted eight (8) local firms that had been sent •invitations to bid. The eight firms contacted are shown on the enclosure, along with their replies when asked why they had not submitted bids. HWB:mkm Listed below, are the potential bidders we contacted and a brief synopsis of their individual reasons for not responding: NAME REASON Custom Coach 17840 So.Dixie Highway Phone: 233-0621 Felt the Van Spec's were impractical Far Out Vans No way to "live up" to 90 day delivery 5844 Commerce Lane Phone: 666-7068 Star Body Shop of Mlami, Inc. 724 N.W. 21 Street Phone: 324-6266 Sunset Van Accessories 5887 S.W. 70 Street Phone: 661-0065 All other business took higher priority Disconnected Phone. Ultra Van • Disconnected Phone 471 S. Dixie Highway Phone: 667-4079 Gator Emergency Vehicle,Inc. Seminole St. Clearwater,Fla. (813) 461-5880 Biscayne Fire Equipment Does not building this type of Van 2950 N.W. 7 Avenue 633-8117 Emergency One, Inc. 1701 S.W. 37 Avenue, Ocala Phone: (904) 237-1122 DHT:lz cc: BUDGET FILE '78-79 FPB Chro File Does not mfg. this type vehicle Does not distribute this type vehicle • BID SECURITY ITOM Arson Surveillance Vehicle for Fire Department Fire Department BIDDER DATE BIOS RECEIVED Jan 23, 1v4 TYPE OF SECURITY AMOUNT FOR ACCOUNTING USE Miller -Meteor of Florid Cashier's Ck 20172 P.O. Box 7308 First Natl Bank of Cobb County Orlando, Florida 32854 $1,288.55 Gator Emergency Vehicle Clcarwat,r Florida 33515 No Bid Custom Ambulance- of Fla Lake Park F ides 33413 Modular Ambu; ,,.rce Corporation Grand Paririe, Texas Pierce Manufacturing Int App'.ion Wi. Ivey's Superior Stiles. Orlando,Fla flc. the uerstenslager Co looster Ohio Finarg my MP, inc Ocala,Fla 32570 Received the e „.6 eve d.scribsd hacks this k2ALA_ 7 doy of FOR ACCOUNTING DIVISION CITY OF MIAMI, FLORIDA REQUISITION FOR ADVERTISEMENT FOR BIDS RECEIVED r L DEPT/DIV J ACCOUNT CODE Q BID NO. DATE Z PREPARED BY PHONE CODE ITEM DESCRIPTION . 3 QUANTITY UNIT PRICE QUANTITY REPRESENTS DEPARTMENT REQUIREMENTS FOR MONTHS DATE DATE DATE DATE DATE AMOUNT AMOUNT AMOUNT AMOUNT AMT. TOTAL ESTIMATED COST: APPROVED BY CONTRACTUAL: $ BIDS TO BE SECURED FOR FOR THE DEPARTMENT OF: ADVERTISE ON BIDS TO BE RECEIVED ON INCIDENTAL : $ DIRECTOR OF ISSUING DEPARTMENT TOTAL $ SOURCE OF FUNDS: / ori'( 0114 d rn b) EXPENDITURE CONTROL: FUNDS AVAILABLE FOR PROJECT INVOLVED PROJECT CODE AD CODE EXPENDITURE CONTROLLER r UI'I) 1 le: Purr basing (Org.) — city Manager — City (Jerk —!'.Zpenditure Control — Issuing Department — Other Affected Department WHITE GREEN PINK CANARY BLUE GOLDENROD UMM NO 1<,Ai NE V 74 Legal Advert i• ement Biel No. 78-79-36 'Sealed bids will be received Hi the City Manager Uand City Clerk of the City of Miarui, Florida no later than eleven.o'clock a.m. January 23 1979 for furnishing one Arson Surveillance Vehicle for the Fire Department • in accordance with detailed specifications available upon request at the office of the Purchasing Agent, Purchasing Division, 3318 Pan American Drive, Miami, telephone 579-6380. The City Manager has the power to reject all bide and readverti . J. R. (.rassie City Manager