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Home My WebLink AboutR-79-0211RESOLUTION 7 9 - 2 1 1 A RESOLUTION ACCEPTING THE BID OF NORTHSIDE MOTORS, INC. FOR FURNISHING FOUR AUTOMOBILES AT A COST OF $17,039.00; THE BID OF HARLEY DAVIDSON OF MIAMI, INC. FOR FURNISHING THIRTEEN MOTORCYCLES AT A COST OF $53,248.00; THE BID OF DE BRA TURF & EQUIPMENT CO. FOR FURNISHING SIX 3 WHEEL TRUCKSTERS Al A COST OF $14,970.00; FOR A TOTAL COST OF $85,257.00; ALLOCATING $53,248.00 FROM THE MOTOR POOL FUND, $23.489.50 FROM COMMUNITY DEVELOPMENT FUNDS, $4,259.75 FROM THE 1978-79 CAPITAL EQUIPMENT FUND OF THE DEPARTMENT OF HUMAN RESOURCES, AND $4,259.75 FROM THE 1978-79 CAPITAL EQUIPMENT FUND OF THE DEPARTMENT OF COMPUTERS AND COMMUNICATIONS; AUTHORIZING THE CITY MANAGER AND THE PURCHASING AGENT TO ISSUE PURCHASE ORDERS FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received January 9, 1979 for the furnishing of automobiles, motorcycles and other vehicles for the Department of Building and Vehicle Maintenance; and WHEREAS, invitations were mailed to 72 potential suppliers and 17 bids were received; and WHEREAS, funds for this purchase are available in the Motor Pool Fund, Community Development Funds, and the 1978-79 Capital Equipment Funds of the Departments of Human Resources and Computers and Communications. WHEREAS, this equipment will be used by the Department of Building and Vehicle Maintenance for the purpose of replacing equipment which is beyond economical repair and provide necessary additional vehicles to City Departments; and WHEREAS, the City Manager and the Department of Building and Vehicle Maintenance recommend that the bids received from Northside Motors, Inc., Harley Davidson of Miami, and De Bra Turf and Equipment Co. he accepted as the most advantageous "DOCUMENT INDEX bids to the City; gAIN NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF �" FLORIDA: Section 1. The January 9, 1979 bids of the following companies for furnishing motor vehicles to the Department of Building and Vehicle Maintenance are hereby accepted: Northside Motors, Inc. Harley Davidson of Miami De Bra Turf and Equipment I! .�. � � ....�.. FOLLOW" (4 autos) (13 motorcycles) (6 three wheel trucksters) yam Total $17,039.00 53,248.00 14,970.00 $85,257.00 CITY COMMISSION MEETING OF MAR 79)-"1 RESOLUTION NO. IMAM............. ...... 111111 111 I1I I41II I IIII with funds therefore hereby allocated, as follows: $53,248.00 from the Motor Pool fund, $23,489.50 from Community Development Funds, $4,259.75 from the 1978-79 Capital Equipment Fund of the Department of Human Resources and $4,259.75 from the 1978-79 Capital Equipment Fund of the Department of Computers and Communications. Section 2. The City Manager is hereby authorized to instruct the Purchasing Agent to issue the Purchase Orders for this equipment. PASSED AND ADOPTED this 22nd day of MARCH , 1979 . Attest: City Clerk PREPARED AND APPROVED BY: erh; ee Robert F. Clark, Assistant City Attorney MAURICE A. FERRE Mayor -2- D AS TO FORM AND CORRECTNESS: Attorney "SUPPORTIVE DOCU Mr. Joseph R. Grassie, City Manager A. L. Mullins, Purchasing Agent March 9, 1979 Recommendation for Resolution and Award of Bid Resolution, Award of Bid, and Tabulation Pursuant to public notice, sealed bids were received January 9, 1979 for furnishing motor vehicles for the Department of Building and Vehicle Maintenance. Invitations were mailed to 72 potential suppliers and 17 bids were received as per the attached tabulation. Funds for this purchase are available as follows: Motor Pool Fund Community Development Funds Capital Equipment Fund -Department of Human Resources Capital Equipment Fund -Department of Computers and Communications Total $53,248.00 23,489.50 4,259.75 4,259.75 $85,257.00 These vehicles are needed to replace equipment which is beyond economical repair and to provide necessary additional vehicles to be used by City departments. It is recommended that the award be made and a resolution be passed accepting the most advantageous bids as received from the following companies for furnishing motor vehicles to the Department of Building and Vehicle Maintenance. Northside Motors, Inc. Harley Davidson of Miami De Bra 'Turf and Equipment (4 autos) (13 motorcycles) (6 three wheel trucksters) Total $17,039.00 53,248.00 14,970.00 $85,257.00 The Department of Building and Vehicle Maintenance concurs with this recommendation. ALM/mb1 "SUPPORTIVE DOCUMENTS FOLLOW" _• 9 211 0 /"" • AWARD OF BID ITEM: Motor Vehicles DEPARTMENT: Building and Vehicle Maintenance TYPE OF PURCHASE: Single REASON: Yearly replacement and additions POTENTIAL BIDDERS: 72 BIDS RECEIVED: 19 TABULATION: Attached FUNDS: Bid No. 78-79-33 Motor Pool Fund Community Development Funds Capital Equipment Fund- Department of Human Resources Capital Equipment Fund -Department of Computers and Communications $53,248.00 23,489.50 4,259.75 4,259.75 % Total $85,257.00 CERTIFIED AS TO AVAILABILITY OF FUNDS/SOURCE Li.(. ' me Department of Finance BID EVALUATION: 1. Automobiles Specifications were for standard models with standard equipment. Invitations were mailed to all dealers in Dade and Broward County who sell AMC, Chevrolet, Dodge, Ford, Mercury, Plymouth, and Pontiac. Bids were received from Plymouth and AMC/Jeep dealers only. 2. Motorcycles Bids for police motorcycles were received from both Harley Davidson and Kawaski. The Kawasaki motorcycle for 1979 meets police specifications. The price of their electronic siren makes the total cost $59.80 more than the Harley Davidson. 3. 3 Wheel Trucksters Bids were received from Cushman and Quarter Horse dealers. All bids meet specifications except as noted on the bid tabulation. "r. r ,-, T 1 1i� 1 i'r/c. DU r !-• EN ITS t ri 79-211 Award of Bid Bid No. 78-79-33 page two • Thirty-three of the non -bidders were contacted by telephone to determine if they.received the invitation to bid, and their reason for not bidding. Examples of their replies were as follows: 8 indicated they would not bid on governmental requirements due to the low profit margin. 4 indicated the individuals responsible for bidding were on vacation or no longer with the company. 6 reported they did not sell the type of equipment requested. 9 stated they did not think they received the invitation to bid. 6 gave various other reasons for not bidding. RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO NORTHSIDE MOTORS, INC., HARLEY DAVIDSON OF MIAMI, AND DE BRA TURF AND EQUIPMENT CO. The Department of Building and Vehicle Maintenance concurs. Purchasing Agent March 9, 1979 Date 79- 21 I DEPARTMENT OF BUILDING & VEHICLE MAINTENANCE TABULATION OF BIDS RECEIVED JANUARY 9, 1979 - PURCHASE OF AUTOMOBILES, LIGHT TRUCKS AND POLICE MOTORCYCLES Bid No. 78-79-33 Item No. & Description • Bidder, Make & Model ITEM I Northside Motors, Inc. Eight (8) more or less for 1979 Chrysler Newport Intermediate Size Police TH42 Pursuit Vehicles Munroe-Zeder Chrysler Ply, Inc. for 1979 Chrysler Newport TH42 *****7t********::"* ** ******Jti**********'ti*n*******iCiC:•*********.************wit****.**if* Delivery Unit Price 60-120 days $5,967.26 ITEM I ALTERNATE Eight (8) more or less Compact Size Police Pursuit Vehicles Northside Motors, Inc. for 1979 Plymouth Volare HL41 60-120 days $6,096.79 Exceptions Comments Horn ring, alternator not available None Horn ring, Add interest $60 alternator per mo. per unit not available not paid for within 30 days ****************************************** 60-90 days $5,381.05 Horn ring not Deduct $253 for 6 available cyl. engine (Option I) Munroe-Zeder Chrysler 60-90 days Plymouth, Inc. for 1979 Plymouth Volare HL41 ****************************** ****** *****:r* ***:; ************ ******;: x** ITEM II Twenty-two (22) more or less 4-Door Sedan Compact Automobiles Northside Motors, Inc. for 1979 Plymouth Volare HL41 60-90 Plantation ANC/Jeep, Inc. 45-60 Munroe-Zeder Chrysler Plymouth, Inc. for 1979 Volare HL41 Fincher Motors, Inc. for 1979 AMC Concord $5,431.28 Horn ring not 'Deduct $249 for 6 available cyl. engine (Option I) ;F***k*t.**:+r*****k*************************************/* 60-90 days $4,358.75 Page 1 of 5 Not listed None JRTIV DOCUMENTS FULLOW„ Item No. & Description Bidder, Make & Model ITEM II Continued Caskey-Edwards A!C/Jeep for 1979 AMC Concord Delivery Unit Price 45-60 days $4,701.53 Exceptions Not listed Not listed Comments None Tally Embry Ford, Inc. 75-90 days $4,822.00 None for 1979 Ford Fairmont Sedan Deel Ford for 1979 65 days $5,140.90 Not listed None Ford Fairmont ********************i:**:Y*-.'.-**ic:c** ********i:**h::*1:*: ***:::c* *::* Vic: *****sir:';s:***i;*:',******:c*****;k*******1:**;Y*******************S:**** ITEM III Four (4) Pick Up Trucks Tally Embry Ford, Inc. 75-90 days $5,156.00 None for 1979 Ford F150 Don Allen Chevrolet 60 days $5,280.44 None for 1979 Chevrolet C10/F44 ************kk***::: ***** **::** *:' :ti*:::. �', •' 1, :'::• ::** :' ;Y'k*** fc:; :F::':;* i* :'Cxl::': **:: * k*9c*:::' ****.;***********************: ******************Ak ITEM IV Two (2) Compact Size Station Wagons Plantation AMC/Jeep, Inc. 45-60 days100. $4,494.43 for 1979 A2;C Concord Station Wagon, Model 7908-7 Fincher Motors, Inc. 60-90 days $4,545.65 for 1979 AnC Concord Station Wagon Northside Motors, Inc. for 60-90 days $4,721.48 1979 Plymouth Volare HL45 Munroe-Zeder Chrysler Plymouth 60-90 days $4,787.11 Inc. for 1979 Plymouth Volare HL45 Caskey-Edwards AMC/Jeep for 1979 AMC Concord Wagon 45-60 days $4,892.53 Page 2 of s Not listed Not listed Conventional None spare tire not available Conventional None spare tire not available Not listed Not listed None None Conventional None spare tire not available _ ...._.,._ 1111 111=11 r ANALYSIS OF ITEM V - MOTORCYCLES COMBINING ACCEPTABLE OPTIONS i. II. III Class I - Includes Options I Rotating Light - III Electronic Siren (Not recommended for Harly Davidson) Southwest Cycle Co. for 1979 Kawasaki Kz 1000c2 Palmetto Kawasaki for 1979 Kawasaki Kz 1000c2 Honda North/Kawasaki for 1979 Kawasaki Kz 1000c2 Total including options $4. 155.80 4. 168.40 4.295.00 Class II - Includes Options I Rotating Light II Manual Siren (Not available en Kawasaki) Harley Davidson of Aliami for 1979 Harley Davison 1200 cc Harley Davidson of Ft. Lauderdale for 1979 Harley Davidson FLHF 1200 rile5.'Fs $4. 096. 00 Dealer will not accept order for 15 units as recommended - Dealer stipulated C.O.D.