The URL can be used to link to this page

Home My WebLink AboutR-79-0311RFC:S/2 4/10/79 RESOLUTION NO. 7 9 - ,3 1 1 A RESOLUTION AMENDING SECTION 2 OF RESOLUTION NO. 78-497,' ADOPTED:JULY 27' 1978 ENTITLED "A RESOLUTION APPROVING ;.THE:AWARD OF BID FOR ELECTRONIC DATA PROCESSING EQUIPMENT AND SERVICES BASED ON EVALUATION OF PROPOSALS RECEIVED BY CITY; AUTHORIZING THE CITY MANAGER TO ENTER INTO A 'CONTRACT WITH THE BURROUGHS CORPORATION SUBJECT TO THE TERMS AND CONDITIONS OF THE BID SPECIFICATIONS AND, PROPOSAL AND NOT TO EXCEED $1'501,519, PLUS INTEREST IN THE AMOUNT OF $310,199,'ALLOCATED FROM THE POLICE BOND FUNDS, THE FIRE BOND FUNDS, AND;THE USER DEPARTMENTS GENERAL REVENUE FUNDS." BY THE REDISTRIBUTION OF COSTS OF PURCHASING THE BURROUGHS CENTRAL COMPUTER SYSTEM TO ADJUST THE COSTS OF TERMINALS' TO VARIOUS DEPARTMENTS AND ADDING A NEW SECTION 3 TO SAID RESOLUTION NO. 78-497 TO'.REDUCE;THE INTEREST ON THE COST OF SAID PURCHASE`FROM, $310,199'OVER EIGHT YEARS TO $273,727 OVER SEVEN YEARS. WHEREAS, Resolution, No. 78-497 of July 27, 1978 approved the award of bid for electronic data processing equipment and services to the Burroughs Corporation in an amount not to.exceed $1,501,519.plus interest in the amount of $310,199; and WHEREAS, Resolution No. 78-497 indicated in its preamble that the Police and Fire Bond Funds would each fund $307,543 and that the remainder o $886,433 would be leased purchased from Burroughs with interest not $310,199 over eight years with the City being charged $149,579 annually for eight years for this lease -purchase to be funded from the. Intragovernmental Service Fund and charged back to the User Department General Revenue Funds; and WHEREAS, it is now determined that a more taking into account the relative numbers of co Police and s other Departments i for. the Police. Department, to exceed equitable method of funding, mputer terminals in the Fire, $396,573 for the Fire Department, $285,544 and $819,402 for the other Departments; with interest not to exceed $273,727 over seven years, NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF:MIAMI,; FLORIDA:; Section 1. Section 2 of Resolution No. 78-497, adopted July 27, 1978, entitled, `CTCIf /LENT INDEX "A RESOLUTION APPROVING THE AWARD OF BID FOR'-42-1-------. :1 ELECTRONIC DATAPROCESSINGEQUIPMENT AND SERVICES IT L M NO. cloc- BASED ON EVALUATION OF PROPOSALS RECEIVED BY CITY; AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH THE BURROUGHS CORPORATION SUBJECT TO.= THE ,TERMS CfrY COMMISSION AND CONDITIONS OF THE BID SPECIFICATIONS AND PROPOSAL MEETING APR3 0 +:i) aimumeris79-3Y 11111111111* AND NOT TO EXCEED $1,501,519, PLUS INTEREST IN THE AMOUNT "OF $310,199, ALLOCATED FROM THE POLICE BOND FUNDS, THE FIRE BOND FUNDS, AND THE USER DEPARTMENTS. GENERAL REVENUE FUNDS." is hereby amended in the following particulars: 1/ "Section 2. The. City Manager is hereby authorized to expend an amount not to exceed $1,501,519, plus interest, in the amount of $310,199, from the following enumerated available funds as-ennmerateel-above: Funds,<$396,573; police Bond Funds, $285,544; Intragovernmental Service Funds, $819,402. The Fire Bond Section 2. A new Section 3 to Resolution No. 78-497 is hereby adopted reading as. follows: "Section 3. A"reduction in amount and term of intereston the cost of the aforesaid purchase Is hereby approved from $310,199 over eight years to $273,727 over seven years. �r PASSED AND ADOPTED this 30 day o ATTEST: CI - CLERK PREPARED AND APPROVED BY: ROBERT F. CLERK ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: GEORGE F. X, JR., CITY TORNEY APRIL , ,1979 MAURICE A. FERRE MAYOR 1/ Words stricken through shall b deleted. Underscored words and figures constitute the ame .merit pro'•sed. Remaining provisions ofResolution No. 78-497 are now i and remain unchanged. -2- 79-311 • TO: Joseph R. Grassie City Manager FROM 'William .N. Smith, .Director Dept. of Computers and Communications, R FE:RENCES: It is recommended that the B-6800 cost allocations between Police, Fire, and other City departments be reallocated via City Commission resolution in accordance with the information presented herein. In short this resolution increases the Fire Department's share, decreases. the Police Department 'sshare, and also decreases the other City departments' share. This reallocation is undertaken to account for the fact that the Fire, Department is receiving many more remote terminals than either the Police or other City departments. The total cost of the B-6800 is $1,501,519 and the shares of the Police and Fire Departments are shown in Appendix A. This breakdown shows that the Fire and Police Departments are each being charged a quarter of the cost of the basic com- puter, 'software, freight and education. However, thecost of the° -terminals is charged to each department according to their distribution: the Fire Department'' will have many terminals because of the many remote stationhouses; the Police, Department has relatively few terminals. On account of the terminals' the Fire Department; is charged $451,573 which is somewhat more than a quarter of the total, and the Police Department is charged $340,544 which is somewhat less than a quarter of the total. The other City Departments are expected to use the other half of the computer ""pro- cessing. For this reason they are, being charged, via the Department of Computers and Communications, for 50% of the costs for the computer, software, freight and. education. Again they are being` charged for the initial complement of terminals. This share amounts to $709,402. However, the Police and Fire Departments have already paid or are in the process of paying installation and uninterrupted power system (UPS) costs out of bond monies. It has been Previously agreed in committee: that the Department of Computers ands, Communications will pay their 50% of these costs by absorbing an offsetting greater payment of the computers,' thereby indirectly financing the DCC share of the installa- tion and UPS costs through Burroughs low interest rate installments. Therefore, the net cost to the Fire and Police.Departments. of this purchase is adjusted downward to $396,573 and $285,544 respectively, and the net cost to the other departments via DCC is adjusted upward to $819,402. These amounts are based upon an estimatecost of $220,000for installation and and: UPS, and the assumption that Police and Fire are each paying $1.10,000 out of bond monies; to the extent that these assumptions do not. prove out, adjustments may be required later. Appendix B explains the figures for installation and UPS. 311 These figures do not agree.exac•tly with the resolution awarding the bid to Burroughs, because the effect of the numbers,of terminals on the. relative shares of the Police and Fire Departmentswas ,not `contemplated at the time of.the award.: These new ,. figures are more equitable and should be used'as the basis for a resolution amend: ment to be in conformity with the contract to be signed. A draft of such a resolU tion amendment is attached. WNS:EHW:dr cc: George F. Knox, Jr. City Attorney Herman W. Brice, Fire Chief Kenneth I. Harms, Police Chief DCC t1PD MFD Total (100%). Column -'#2. Tnstallntion/ Paylilent5 as Made Column #3 Adjustments to Fundit;h Formula $.i1o,000 (50%) $110,000 55, 000 (2S�) $0-=- 5110,000 55,000 55,000 (25%) 11�-550000 Appendix 1.1PD and 1.IFD are providing or have provided bond Column for rl..sinstallatiInteon' and uninterrupted ':power in the "amount of_$220,000. funding 'formula. Column #2 shows t�hemadjustmentwhich thethese fundingeformulac_ tually being paid. Column v3 shows for the computers to compensate the."MPD and TIFD for paying 'a disproportion- ate share of the i.nstallation'and UPS costs.