HomeMy WebLinkAboutR-79-03585-10-79
RFC:S/2
RESOLUTION NO. 7 9 3 5 8
°;A RESOLUTION ACCEPTING THE BID OF PITMAN PHOTO,.
INC. FOR -FURNISHING PHOTOGRAPHIC SUPPLIES AND
:ACCESSORIES, AS REQUIRED, ON A CITY-WIDE CONTRACT
BASIS FOR ONE YEAR FROM DATE OF AWARD FOR THE
- CITY OF MIAMI; PROPOSED AT A COST OF $111,757.85;
USING FUNDS FROM CURRENT OPERATING BUDGETS OF THE
USER DEPARTMENTS, AUTHORIZING THE .CITY MANAGER AND
THE PURCHASING AGENT TO ISSUE:THE:PURCHASE ORDERS
FOR THESE MATERIALS, SUBJECT TO THE AVAILABILITY OF-
FUNDS.
WHEREAS, pursuant to public notice, sealed bids were received April
1979 for the furnishiflg of photographic supplies and accessories, as
required, on'a contract basis,for one year from date of award; and
WHEREAS, invitations were mailed to sixteen potential suppliers and
two bids were received; and
WHEREAS, funds for these purchases are available in the 1978-79 Operating
Budget; and
WHEREAS, these
Miami; and
materials will be 'used by all departments. of , the City o
WHEREAS, the City Manager and the Department of Finance recommend that
the bid received from Pitman Photo, Inc. be accepted as the most advantageous
bid to the City;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
"D000MPT IDEN
FLORIDA:
1T€1, NO.Section 1. The April 13, 1979 bid ofPitman - Inc. o . furnishing-
photographic supplies and accessories on a City-wide contract basis for
one year "from date of award at a proposed cost of $111,757.85 is hereby
accepted using funds from current operating budgets of the user departments.;
Section 2. The City Manager is hereby authorized to instruct the
Purchasing Agent to issue the Purchase Orders for these materials, subject
to the availability of funds.
PASSED AND ADOPTED this 22 day of May , 1979.
ATTEST:
CITY CLERK
Maurice A. Ferre'
If
MAYOR
CITY COMMISSION
MEETING OF
MAY 2 2 1919
79-3/8
ono�o......................
PREPARED AND APPROVED BY:
,1444
ROBERT F. CLARK ._
ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
EORGE F. KNOX, 'JR.
CITY ATTORNEY
79-358
ITEM_
BID SECURITY
Photo supplies city wide 1 yr.
purchasing
BIDDER
Sattelight.Products.
'.900 N.W. 159th Driv
Miami,Florida 3316
Miami,Florida 3316
3170"N.W. 36 STreet
Miami,Florida 3314
ammacolor~
3 96 N.W.=7 St.
Received the above described
DATE BIDS RECEIVED
April 13, 1979
FOR
ACCOUNTING
USE.
_19
FOR ACCOUNTING DIVISION
CITY OF MIAMI, FLORIDA ilk
REQUISITION FOR QUANTITY REPRESENTS DEPARTMENT
ADVERTISEMENT FOR BIDS REQUIREMENTS FOR MONTHS
RECEIVED
hAikE1 19 At"1
City C
DEPTIDIV CIt r Wide Cpt> '641144IPIit .;.
rnl ACCOUNT CODE 9201(l-970
Q BID NO. 7R-79- 62
Z PREPARED BY
CODE ITEM _DESCRIPTION --
TOTAL
ESTIMATED COST:
CONTRACTUAL: ' $ i3:UUU•VV
INCIDENTAL:
TOTAL
SOURCE OF FUNDS:'
To be filled in by,
EXPENDITURE CONTROL:
QUANTITY -'
UNIT
PRICE
BIDS TO BE SECURED FOR
note Supp1ie8
DEPARTMENT OF:
City Wide .Contract
ADVERTISE ON
BIDS TO BE RECEIVED ON
April 13, 1979
DIRECTOR OF •ISSUING DEPARTMENT
FUNDS AVAILABLE FOR PROJECT INVOLVED
AD CODE 2201L1-270
PROJECT CODE
coPlLS 7'0: Purchasing (Org,) - City Manager — City Clerk —Expenditure Control — Issuing Department — Otber Affected Department
WHITE GREEN PINK
CANARY BLUE GOLDENROD
F GRM NO. 1043-REV : 74
,.. , ; r'
EXPENDITURE CONTROLLER
(,ev,al Advert iqement
Sealed :bids will her received by the City Manager "and
City Clerk of the City. of M iimt ,;` Florida no laterthan ..'.
City Wide basis
in accordance with deta tied spec if icat tons available
upon request It the office of the Purchn:ling Ag,ent,
Purchasing Division, 331S F'.te American Drive utaint,
telephone 579-6350. '!'!,e r:tt,; "In i:•Nr '1; g the power to
t.
46
r*.\.
• :1'y
24, 1979-
Mr. Joseph R. Grass
Recommendation'for Resolution
City Manager
and Award of Bid: Photographic
Supplies and Accessor e
A.L. Mullins
Purchasing Agent
Pursuant to Public Notice, sealed bids were received
April 13, 1979 for furnishing photographic supplies
and accessories on a contract basis for one year from
date of award, to be used City wide.
Invitations were mailed to sixteen potential suppliers
and two bids were received followsas .
Bidder Amount
Pitman Photo, Inc. $ 111.,757.85
VWR Trek Scientific, Inc. $ 139,689.41
Funds for this purchase are available in the 1978-7
Operating Budget.
Photographic supplies and accessories including film,
developing chemicals, photographic paper, filters,
batteries, flash bulbs, film reels, and other supplies
are used e):tensivelY by the Department of Malice and to
a lesser degree by other City Departments.
It is recommended that the award to made and a resolution
be passed accepting the most advantageous bid as received
from Pitman Photo, Inc. for furnishing photographic
supplies and accessories on a contract basis for one year
at an approximate cost of $111,759•°°.
The Department of Finance concurs with this rec°Inmerldarian*
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:.
POTENTIAL BIDDERS:.
BIDS RECEIVED:
TABULATION:
AWARD OF BID
Bid. No. 78-79-62
Photographic Supplies and Accessories,
City wide ,
Contract for one: year from da.te'of award
To purchase supplies as required
Sixteen
Bidder Amount
Pitman Photo, Inc.
VWR Treck Scientific,Inc.
FUNDS:1978-79 Operating Budget.
CERTIFIED AS TO AVAILABILITY OF FUNDS/SOURCE:
BID EVALUATION:
RECOMMENDATION:
$111757.85.
$139,689.41
Department of.Finance
There are 814 items on .the bid...
Pitman Photo, Inc. bid on 733 items and
VWR "Treck Scientific; Inc .. bid on 689 items:
Comparison.of prices was made only on the'.
items. bid by both. bidders.
IT IS RECOMMENDED THAT THE AWARD BE MADE TO
PITMAN PHOTO, INC.
TheDepartment.of Finance concurs.;,._
Purchasing. Agent,
i