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Home My WebLink AboutR-79-0335ti, A RESOLUTION CONCERNING THE THIRD ANNUAL .GOOMBAY CLOSIFES FESTIVAL, WHICH IS TO BE,HELD ON` JUNE 9 AND 10, 1979;'. RTAIN STREETS, TO THROUGH TRAFFIC ON THOSE DATES DURING SPECIFIED HOURS AND ESTABLISHIMG A PEDESTRIAN MALL; SAID STREET CLO- SING SUBJECT TO ISSUANCE OF PERMITS BY THE POLICE AND FIRE DEPARMENTS; WAIVING ONE-HALF OF THE RENTAL FEE FOR THE SMALL AND LARGE CITY SNOWMOBILES, SUBJECT TO PAYMENT BY "MIAMI/ BAHAMAS GOOMBAY FESTIVAL IN COCONUTINC.THE SPONSOR GROVE, , OF SAID FESTIVAL, OF ALL RELATED COSTS; ALLOCATING $ 154 FROM SPECIAL PROGRAMS AND ACCOUNTS,QUALITY OF LIFE PROGRAM FEE WAIVERS, TO COVER THE COST OF THE. WAIVER OF ONE-HALF THE RENTAL FEE FOR SAID SNOWMOBILES; AND PROVIDING IDINGIAMIRAAGRANT AOF CASH ASSISTANCE IN THE AMOUNT OF $ D MAS GOOMBAY FESTIVAL IN COCONUT GROVE,INC.;" SAID FUNDS TO BE ALLOCATED FROM SPECIAL PROGRAMS AND ACCOUNTS, QUALITY OF LIFE «c1' n P PROGRAM - COMMUNITY. FESTIVALS; FURTHER AUTHORIZING THE CITY �3 V (" �� r MANAGER TO EXECUTE THE REQUIRED; SUPPORT AGREEMENT WILL SETTING 1 �'�,A r 1 TS FORTH THE CONDITIONS UNDER WHICH THE pC�C.,�.. t , `, HE CASH ASSISTANCE GRANT AND UP TO $9,000 IN IN -KIND �I �� SERVICES; AND ESTABLISHING THE ,:AREA PROHIBITED INDEX F OVVTO RETAIL' PEDDLERS DURING THE FESTIVAL PERIOt OCUMENT M the Miami/Bahamas Goombay Festival In Coconut Grove,Enc.Nq as requested assistance in connection with the Third Annual Goombay Festival and WHEREAS, the Miami City Commission, by Motion 79-257, recognized the Miami/Bahamas Goombay Festival In Coconut Grove, Inc.. as the official `organi- zation t0 Sponsor and organize the annual Goombay Festival in Coconut Grove; and in 1977 and WHEREAS, WHEREAS, the Miami City Commission has supported this effort 1978; and WHEREAS, the Miami City Commission has established a policy, by Resolution 78-602, to deal with requests to provide assistance to festivals, cultural` and sporting events, NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, No. FLORIDA: Section 1. In order to establish a temporary pedestrian mall, the. following streets are hereby closed to through traffic on June 9 such closing of streetsbeing subject to the is during the following hours; suance of permits by ;.the Police and Fire Departments: a • Grand Avenue - from McDonald Street to the City _Limits b J• efferson Street from Grand Avenue to Charles Terrace These streets are tobe closed from 6 a.m. to 9 p.m. CITY COMMISSION —a MEETING OF MAY 2 iii i and 10, 1979, 1 1 1 tt on June 9 and 10, 1979 aoumoN Na?..9 ,'.,3 3.: $77' per day for theuse of the large andthe small City said fee waivers granted subject to the Miami/Bahamas Goombay Festival In Coconut Grove, Inc. paying for event personnel, insurance, and other direct costs incurred by the City in providing this equipment. from Section 2. The waiver of one-half of the regular rental fee of showmobiles; September --- . the provisions of Chapter 30 of the City Code, as amended, will LLJ in t 0.- ._J Funds in the amount of $154 are hereby allocated. Waivers,`' hereby allocated from Special Section 3. Special Programs and Accounts, Quality of Life Program - Fee to cover the cost of the fees waived in Section 2 hereof. Section 4. The sum of $ 6,000 Programs and AccountsQuality of Life Program - Community Festivals, as a grant of cash assistance to Miami/Bahamas Goombay Festival In. Coconut Grove, Inc., subject to the requirements of City Commission Policy 100-4, Resolution 78-602, and subject to the provisions of any agreement required by that Policy. Section 5 The City Manager is hereby authorized to execute a support agreement setting forth the conditions under which the City will provide the above cash plus in -kind services up to $9,000. Section 6. Pursuant to the provisions of Ordinance No. 8851, enacted cn 28, 1978, all retail peddler's occupational licenses issued under •'�' R"" not be valid he following designated area between the hours of 6 a.m. and 10 p.m. June 9 and 10, 1979: Grand Avenue from McDonald Street to the City Limits; Jefferson Street, from Florida _ Ave to Charles Terrace;. Douglas; Plaza, Hibiscus, Elizabeth, Margaret, and McDonald Streets from Florida Avenue to Thomas Avenue. PASSED. AND ADOPTED this 22 day of May 1979. Maurice A. FerrP" MAYOR on LPH G. ONGIE, CITY CLERK PREPARED AND APPROVED BY: APPROVED AS TO FORM AND CORRECTNESS: ROBERT F. CLARK ASSISTANT CITY ATTORNEY. GEORG1rF. KNOX, J CITY (/rTORNEY -2- 79-335 TOt Joseph R. Grassie City Manager Robert C. ;Homa ci n' OF MIAMI, Ft_OFdDA ;N7ER.•O1='FIC;E: ;viEMOiZANi]t,ih1 mnJEcii. FILE:.. Request for Assistance from "Miami/Bahamas.Goombay Festival -In the Grove, Inc." GN^.4OSURCSE_ Subsequent to the appearance of the Miami/Bahamas Goombay Festival In the Grove grouP before the City Commission on April 19, 1979,asking for' official recognition, representatives of that organization; appeared in my office to discuss a request to the City of cution1ofitherThirdnAnnual: and other assistance in, the planning and execution Goombay,Festival. The letter of request is attached. Followingthe requirements of the City 'Commission 's policy concernin_ these matters (Policy No. 100-4; Resolution 78-602); I requested that the groupprovide proof of its non-profit corporate status, a budget showing anticipated revenue and expenditures, the name ine ofconan nriidepehdent auditor for the event, and other necessary y City's proposed involvement in this event. The requesting organization submitted a rdetailed srevenue. plan and ; also : identified anticipated sources offunding and is my opinion that this group has made significant progress in lifting the Goombay event out of a disorganized and uncertain state and that definite signs of progress and good planning are evident. This is particularly impressive in that so little time has been available for this group to plan and make the necessary arrangements for an event which will occur in less than one month. The financial' morass and state of mismanagement oin n which last year's organization found itself appears .to have been individuals have been assigned the task of proper efinilcontrobeen` l and reporting. The extent to which anticipated expenditures identified is encouraging, although some of the identified items need to be firmed up or modified. The individuals in charge have been instructed to oseiCity staff personnel who will be responsible for providing requested services. Furthermore, the costs of providing these services onan overtime basis have not yet been sufficient) eidenCittified. d.ssI eexpecton that . this information -will be available ac is formally requested. There is one essential difference between this andcothernfefr tivads, which I feel deserves some attention: W itoff-duty policemen and the volunteered rescue standby services of Joseph R. Grassie Page Two 3rd Annual Goombay Festival certainblack firemen, a total of $ 7,128.00 out of a total budget of approximately $32,000 will be spent on paying people Itoapvr cideaservices~ which other festivals obtain on a volunteer basis. the sponsors of the "Open House 8" festival, the "Oktoberfest" festival, and. the Coconut Grove Art Festival; and I have found that no money, or a negligible amount was spent on paying festival monitors, supervisors and casual laborers for their services. It is my opinion that these community festivals should be planned and run on a volunteer basis as much as possible. I don't think that individuals insureinvolved its smoothn a community event should have topeopleTheifestivalsmooopera- tion -- with the exception of professional security. spon- sors say that this year's event could not produced rodu edr ton such chdsIortpnotice if people had to be found' that would volunteer that must be reasonably considered. Perhaps next year the effor rtoshouldy- sep mate tvolu.nteers coI don'ththink festivaltorganizerskand workers should spirited volunteers.: h,.do see these kinds of events as being personally profitable. On the revenue side, the sponsoring organization should be commended for increasing the price, of booth space fomn$or0 to tov$ i0; this was a certrtainly e a reasonable and fair decision. rp,. will attempt to obtain some useful information on how profitable this event will be to the sellers of food and merchandise. The City is being asked for `$6,000 cash and _the :County for s. Ihthese a sthe pated revenues; are achieved, then a reasonably good profit sponsor's''sales of tee-shirts,, Coke, and amusements should provide suf- ficient funds to."carry";the. festival. Some of the items to be purchased can be reusedfor future w th vents.retSome items, may notbe needed for next` year. or can be purchased d earnings. The Miami/Bahamas Goombay Festival Inhis oCoCoconut ectiveGrove, Inc., be should attempt to become self-supporting. applied to the other festivals that are looki'go the City fIrffilit anci l contributions. While this goal may never fully achieved, s a valid one, and the City should consider this in determining whether or to what extent these events should be assisted. anticipation �i n �-the Third The�attached�resolution will define the Festival; it wlltheaufestivaltto prohibit unauthorizedhe closinof certain rstreet itwill ::identify the limits of vendors; and it will authorize the City Manager to enter into whatever agree- ments are necessary to provide required assistance.. 7:93MIM rraTTWAVA MA 0., rearairagr ak-gmr- tcakr rIA CORP 104 Rev 1•79 giiiaLI-1,1;;AL:417:AsalaiklailtablUVAL.112alialti'diaaArgt.w.fralbtAltaLE3=E".a.1;/(M;)1.‘qati;-' VILST•IMIt• 7.'faritivAlva ... ---•-c.,'.4,4 . ue.. . --- - ..-. okshr-lrarne.: =.-,a17';''fia\.,75 ..__. .6. ,ter.-27-.6-=-4:•it,...,,N,•462. ,..., .,,,, . v . ....,,,t,....0t...7., ..". ''' 17..‘7n...?.?' Department of 'tatr I certify that the attached is a true and correct copy of the Articles of Incorporation of NIIAMI/BAHAMAS GOOMBAY FESTIVAL IN COCONUT GROVE, INC. filed oit the 23th day of April,A.D., 197.9 The Charter Number for this corporation is 746844 VA Ot21-7277:717,,77.7177,zra-avimvg,..FRITAWZIP:37q0".•;W.L.Vg-P2-....,A1.747usT72777:7727: Tarr, illE sr.fiit., (0". If 't f k '.• : .:: i ..... T,,,-;t7-1: li 0 ‘ .,,',.:...J...,..':::••• --.'..= ° 4 i.. 0, II; v• , .,,...t. -..."—"' c, - - - :. i i 0 • V*.° ts" .,: .1'1: ;" •::'' '.."144' c•,,., . s, :..7-:-'-., . : . . . ,-:,•• 0,4 ;;;;.....: ..-7.:::,;.-•0 cop we I's' "SUPPORTIVE DOCUMENTS FOLLOW" (,tortuttbrr tot; liattb itill tI (!rrttt Oral of tlic &tatr of glortba, at Ea 1 tal)aoorr;-.11ir Clapttal, tilts E. ) 23th bUI11-1A1)37J.1, 1919 Lif sl;tate co noonn CTATC f\C TLJD ADTC MIAMI/BAHAMAS GOOMBAY FESTIVAL IN THE GROVE Proposed Budget for 1979 TOTAL PROPOSED BUDGET Bud et and Finance Committee Entertainment Committee Hospitality Committee Awards Committee Historical Commnittee Publicity Committee Security Committee Street Maintenance Sanitation Facilities Transportation Committee Vendors Committee Decorations Committee. 'SUPPORTIVE DOCUMENTS FOLLOW" TOTAL 2532.43 5,259.00. 1,100.00 325.00 1,085.00 2,100.00 4,923.00 2,800.00 ,505.00 2,272.00 4,538.00 2,600.00 ,039.43 35 -1- flIPCET A111) FINANCE COMMITTEE, Independent Auditor for preparation of Financial Statements after the Festival and for the Annual Report Liability Insurance for June 9 and 10, 1979 Accounting Ledger Money Receipt Book (2) at $10.70 each w/ 47 sales tax PettyCash Vouchers - eight (8) pads at - .26 per :=pad, 50 sheets .per pad w/ 4% sales tax Maintenance charges for Checking Account ;(annual) Fidelity Bonds premiums for one (1) year Post Office box rental and key deposit Office space rental for months of at $150.00 per month Corporate Minute Book May and June, 1979, Secretarial. Services - Part-time (20 hrs. per;weelc) at $2.90 per hour for months of May and Juno 'Telephone connect and toll churges for months of May and June ($29.25 plus tax regular monthly charge and $63.00, connect charge) Telephone Recorder ENTERTAINMENT COMM [ TEE SUNSHINE ' JUt1KANO0 BALALU CALYPSO BAND JERRY MASON CALYPSO BAND RINK RAMSEY CALYPSO BAND "SUPPORTIVE DOCUMENTS FOLLOW" (THREE sliOWMO1iILES) • TOTAL" 500.00 350.00 15.00 22.26 2.17 50.00 600.00. 42.00 300.00 0.00 406.00 1 5.00 90.00 2532.43 600.00. 25.0.00 250.00 250.00 335 -2- OTHELLO STEEL DRUM BAND 450.0 300.00 NOAHSWELLCRUZ COMBO JOE McMULLEN ROCK BAND ' 600.00 60000 THE BROTHERHOOD CONNECTION ROCK BAND 200.00 THE CARRIBEAN DANCE COMPANY 200.00 OLEF'EMI DANCE , COMPANY 150.00 McGILLIS DANCE TROUP 300.00 CORKY DOZIER CHILDREN THEATRE 150.00 FREDDIE (LIMBO DANCER) 150.00 COCONUT GROVE .FASHION GROUP ., 100.00 GROVE D.J.'S 100.00 DONNIE DEE D.J. S 100.00 OGLETREE EXPRESS 100.00 SOUTH MIAMI D.J.'5 900.00 STEVE HART (STAGING AND LIGHTING) LABOR FOR SETTING UP 400.00 $ 5259.00 HOSPITALITY COMMITTEE Gift. and Dinner for Social Hour for 150 persons on June 100.persons on June 8 Heads of Government persons Business. and Social Affair for 75 p AWARDS COMMITTEE Certificates Special Plaques TOTAL 600.00 150.00 350.00 TOTAL 1100.00 TOTAL 2.00 300.00 325.00 Cj -3- UIISTORICAL COMMITTEE Films and Photographer 20 develop borrowed pictures Book Covering Dinner for Old -Timers'. (125 persons) Transportation TOTAL PUBLICITY COMMITTEE Radio and Television Advertisetnettt Printed Matter (Flyers, Posters) Program (Avtivity Schedule) Art Work (Paintings) Miscellaneous Expenses TOTAL;. SECURITY CO'eCIITTEC 200.00. 35.00 25.00 725.00 100.00 1085.00 500.00 400.00 250.00 700.00 250.00 2100.00. 2 Off Duty Police Sergeants, at:$10.25 per hour,: for 9 hours par day, on. June 9th and loth (from 6a.m. to 3:00 p.m.)at:a:.cost .of $92.25_per day S fors each officer,:at a total cost"of 369.00 2 Off, Duty Police Sergeants, at $10.25„per hour for 9 hours°per day, on June 9th and 10th (from 12:00noonto 9:00 p.m.):at a cost of $92.25 per day for each officer, at a total cost of 369.00 12 Off Duty .Police Officers at $9.00 per ,hour, for 9 hours per day, on June 9th and loth _(from6:00 a.m.to 3:00 p.m.).at a cost of $81.00 per day for each officer, at a total cost of $ 1,9G4.i?0 . 12 Off Duty Police Officers at $9.00 per hour, for 9 hours per day, on June 9th and loth,` (from 12:00 p.m. to 9:00,p.m.) at acost .cif '$81.00 per day for each officer, at a total cost, of $ 1,944.00 -4- ,�•�*iim•nu niiw�mn• i T^UC1S AND STRAW VENDORS COODS 2 Security Guards, at $4.50 per=hour, for ,13,hours ,on Friday, "June.8th (from"S:00 p.m.:;to 6:0O a.m.) 9 hours on_"Saturday, June 9th (9;00 p.m. to • 6:00 a.m.)'and'"11 hours on June loth (9:00.p.m. to.8:00 a.m.).for.a total of 33-hours at a total cost of $ 29T.00 4923.00 4 supervisors at $5.00 per hour for 10 hours per day on June 9th and loth (6:00 a.m.;;to 12:00 noonp.m. and 8:00 to 12:00 a.m.) for ,a total of 20f hours, at a cost of $50.00 per day, per supervisor,:`for a total cost 400.00 40 crew members at $3.00 per hour for 10'hours per day, on June 9th and lath;(6:00'a."m._',to:12.00y-noon-and 8.:00 p.m. to 12:00 a.m.) "for,a"total o_f 20 hours at a" cost of $30 00"per' day 'far :each- crewman for "a total cost�;of S`:.2.400.00 800.00 SANITATION FACILITIES 30 portable toilets for 2 days at $45.00'.per unit or a total cost of $1,350.00<:plus `a $10.00 service.fee for the fi.rst unit and a $5.00 service fee for the remaining 29 units (total service fee $155.00) for a total cost of $ 1,505.00 505.00 TRANSPORTATION COMMITTEE Trucks, Drivers, and Truck loaders .. -'22 ft. Closed body Van Trucks, at $43.00,,per .day at a totalcost of Allocation of 200 miles per truck at of Insurance for each truck for total of "days, at.$3.00:per truck for a total cost of 4 Truck Drivers, : at $5.00 °.per hour for 8 hrs.: and Monday June"llth," at a total cost of for four (4) days, 688.00 144.00 32.00 day, on Friday June 8th 32U.OU 4 Truck Drivers, at $5.00 per hr., for 4 hrs. on Saturday Jima 9th "and Sunday June 10th, (5:30 a.m. to 9:30 a.m.) and 1far0}hms. n Saturday p June 9th, and Sunday June lath, (7:30 p.m.$; 320.00 cost of on Friday, 384.00 8 — Loaders for. Trucks, at $3.00 per hr., for 8 hrs. June 8th, and iionday, June llth at a total cost of 8 Loaders for Trucks, at $3.00 per hr. for 4 hrs. on Saturday, June 9th and., Sunday, June 10th, (5:30 a.m. to 9:30 a.u.) and for 4 hrs. on Saturday June 9th, and. Sunday June "llth,"(730"p.m. to 11:30"p.m.)for a"total384.00 cost of TOTAL VrmnMRC. romuL'TF. 2272.00 Building Material and Labor for 50 booths for straw ladies at $40.0��000.00 each Workers 7workers day 1dorkers to maintain refreshment trailers (Coca Cola, Pepsi, etc.) 3 trailers, 8 persons per trailer 8x8=64;.workers ,at $3.00 per hr, 5 hrs. Saturday ,'4"hrs. Sunday at a total of 9 hrs. :o maintain 7 blocks at $3.00 per hour for 10 hrs, 5 each Identification Tags for 250 Vendors Identification Markers ''for 300 Vendors Postage Rental 50 Fire Extinguishers DEC DRAT I0.'3` -C OMMLTTEE' Labor for 6 workers'. for two days rick -up. and De liver T0Tt L $3.00 an hour for 4 days at 8 hours a day. DecoratioflS and other miscellaneous TOTAL` 210.00 , 723.00 300.00 100.00 200.00 4538„00 ,600.00 335 • • it • ,PROJECTIONS COKE 500 CNILDREN's_ Theme Park Z`,000 ; T-shirt. 4.. j o : ( t.��j... $9500 6,000 8;000. 2 500 26,5O0 Ci ltet.�•�� County /r} -r� Booths% - //