HomeMy WebLinkAboutItem #24 - Discussion ItemCITY OF MiAMI. FLORIDA '
INTEROFFICE MEMORANDUM
TO:
FROM:
Joseph R. Grassie
City Manager
r-latzt41•40.--)
Dena Spillman, Director
Citizen Services
DATE: September 11, 1979
FILE:
SUBJECT: Use of Federal Revenue Sharing Funds
for Social Service Programs FY 79-80
REFERENCES:
ENCLOSURES:
City Commission Public Hearing
September 13, 1979
The City of Miami has provided an allocation each year from its Federal.
Revenue Sharing funds to supplement social services provided to City of
Miami residents. Generally, the funds that the City allocates provide
social services beyond that which is provided through sources traditionally
responsible for meeting human service needs. This year $523,677 has been
set aside to fund social service programs.
We have received applications from twelve (12) new programs and fifteen (15)
currently funded programs for a total request of $1,702,961. The requested
amount is'225% more than the amount available for allocation; therefore,
emphasis has been placed on services being provided by existing programs,
approved by the City Commission for FY 78-79.
It should be noted that, despite the fact that the City of Miami's FRS
entitlement has steadily decreased since fiscal year 1976-77, the City has
maintained its commitment to the provision of social:,services by increasing
its percentage of total funds earmarked for social services. For the past
two fiscal years, however, monies from other budget areas have been added
to increase this total.' Due to inflation, funds from these sources will not
be available to subsidize social service programs.
In view of this situation, attached are..five funding options for social. -•
service programs representing various program mixes for the coming fiscal
year. Each option lists:
Agency to be funded
Recommended dollar amount
Total funds to be allocated
Following each option is an explanation of what is to be provided by the
funded agencies and alsothe programs from FY 78-79, which would no longer
be funded. Currently funded program contracts expire September 30, 1979.
Please note that each option contains $36,000 in administrative costs for
the Department of Community Development, whose responsibility it is to
monitor and financially control social service programs funded through
Federal Revenue Sharing.
/: r j f
Enclosure
•
Summary `of Recommended Options:
Option #1
Option #2
Option #3
Option
Option #5
Currently Funded FRS Agencies
New: Requests
Action Community Center
Youth Voca-
Belafonte Tacolcy -tional Prog
Belafonte Tacolcy
Sports Development
Borinquen Health Care Ctr.
Catholic Service Bureau -
Mi ami Bri dge
Catholic Service Bureau -
Overtown Day Care and
:ei ghborhood Center
City Day Care
Dade County Schools
After School Care Prog.
Community Schools
First United Methodist Church
Amount
Allocated
78-79
$ 30,000
Amount
Requested
79-80
$ 67,828
Option 1
Option 2
Oa
Proposed Funding Options
0pti on 3
$30,000
Option 4
$27,000
0 �ion�5,
4617,000
22,000
11,000
28,796.36
Industrial Home for the Blind
10,000
48,004
255':
211,734
70,000
23,709
192,01 7„
70,000
'192,017
70,000
22,000
7
,358
6,996
26,996
14,411
80,752
70,000
9,358
,000
10,000
J.E.S.C.A. - Coconut:Grove
36036
42,411
5,619
42411
39,847
39,847
J.E.S.C.A. - Culmer
36036
29.683
683
25,872
25,872
*;ttle Havana Activity Ctr.
86,000
230,010
71000
86,000
4,711
Miami Jewish Home and
Hospital for the Aged
Douglas Gardens Senior
Adult Day Care
St. Alban's Day Nursery
* Under Option II, it is
recommended that three (3)
agencies are matched up
to $10,000 for food.
84,710
98,731
FRS: FUNDING OPTION #1
Dade County Schools After' School Care
Community School
as Gardens Adult Senior Day Care
Dougl`.
First United Methodist Church
JESCA - Coconut Grove
- Culmer
Little Havana Activities Center
Administration
'RECOMMENDED AMOUNT
$192,017
70,000
9,358
35`,619
29683
71,000
Subtotal $487,677
36 000
FUNDING OPTION #1
This option provides full funding at the fiscal 78/79 level for the tWo•Dade
County Schools programs and partial funding for the five hot meal programs`pre-
viously funded.
Dade County Schools - After School Care:
This program provides afterschool care at three (3) sites (Little River Elementary;
G.W. Carver Jr. High,and Silver Bluff Elementary) for City residents. Priority is
given to children whose parents are working, seeking employment, or in training
programs not providing childcare. In FY 79 City FRS funds represented 81% of the
program's budget with the balance coming from program fees. The program is
centered around organized after -school activities for children•5-14 years of age,
from 1:45 to 6:00 p.m. Its aim is to positively effect the learning and develop-
ment experiences of the child by expanding and enriching cultural, recreational,
and social activities.
The three sites currently have approximately 463 clients enrolled and have served
approximately 800 unduplicated clients. The program proposes to serve 450 clients
in FY 80 (Silver Bluff - 250; Little River - 100; and G.W. Carver - 100). The pro-
gram requested $211,734 for FY 80. It was determined through analysis of this
program's budget that with a minimal increase in the fee scale, the program could
generate a larger percentage of the ;funds .needed to operate.
Community Schools:
The Community Schools provide approximately 20,000 City residents diversified
cultural and educational opportunities.at'thirteen school sites throughout the
City of Miami. FRS>funds received in FY wide range of services, including: dance
bridge, ceramics, vocational courses', painting, arts and crafts, piano, dramatics,,
etc. The program is requesting, funding at. last' year's level. The money allocated
to each school pays a portion of the coordinator's salary. This money may also be
raised through an increase in the program's-fee structure.
Douglas Gardens Adult Senior Day Care:
Douglas Gardens serves elderly City residents through a wide range of activities
centered around a hot meals program. Other services include, medical services,
social and recreational activities and transportation. The amount recommended
represents a $25,000 reduction (23%) of the FY 79 award. The recommended amount
is also $34,695 below the request for FY 80 ($114,695). While it is obvious that
reduced funding may effect some program services, it has been determined through
analysis of the program's budget that certain services can be provided at a
substantially lower cost. City FRS funds represent 92% of the program's total
budget, with the balance comprised of donations. The program serves 125 unduplicated
clients per year, 35/day.
First United Methodist Church:
This hot meal program is recommended 'at the same level as FY 79, but $3,998 less
than the FY 80 request. FRS fundsprovide the; salary for the program coordinator.
In addition to hot' meals, 'the program provides entertainment such as, games,singing,
movies, excercise plans.; bingo, etc.` City FRS'funds represent 13% of the program's
FY 79 budget. The program serves 524 clients Pr year, 110 per day.
-3
4
James E. Scott Community Association - Coconut Grove:
The amount recommended represents a $417 reduction of the FY 79 award and $7,209
less than the FY 80 request. The program provides hot meals and various cultural,
social and recreational services to approximately 250 clients per year, 115 per day.
The program has experienced a greater demand for its services than anticipated;
therefore, unless the program is able to attract additional funds, the program will
have to reduce its current service level. FRS funds represent 35% of the program's
total budget for FY 79.
James E. Scott Community. Association - Culmer:
The amount recommended is the program's request for FY 80. The amount is a $6,353
reduction of the FY 79 award. In FY 79, 61% of the FRS funds was for the purchase
of food for the meals component of the program. A total of 63% of the funds is pro-
posed for food purchase in FY 80. The program serves approximately 150 unduplicated
clients per year, 85 per day. The program has requested a reduction in funds because
the demandfor its services did not meet expectations as in the Coconut Grove area.
The Culmer program provides the same overall services as the Coconut Grove program.
FRS funds represent 37% of the program's total budget for FY 79.
Little Havana Activities Center:
This program provides elderly multiple services centered around a hot meals component.
Funding at this level represents a $16,000 reduction (18%) of the FY 79 FRS award.
The award will allow the agency to provide a mealsprogram with limited reductions
in other program service areas. City funds provide, hot meals at two sites, Peters
Plaza in Edison Little River, and at Industrial. Home for the Blind in the Little
Havana CommunityCenter.'The program serves approximately 1,500 clients per year,
P 9
120 per day.
Competition for available resources has been keen, and many commendable programs.
have been reviewed. Due to limited resources,these�programs�have not been recom
mended under this option. Included are'the following programs, funded in_FY'78-79
with FRS funds:
Action Community Center
Belafonte Tacolcy. Youth Vocational.
Belafonte Tacolcy - Sports Development
Borinquen Health Care Center
Catholic Service. Bureau - Miami Bridge
Catholic Service Bureau - 0vertown Day Care
Industrial Home for the Blind
St. Albans Day Care
City of Miami Day Care
4
AGENCY
City Day Care
Dade County Schools
FRS FUNDING OPTION #2
After School Care
Community Schools
Match three agencies up to $10,000 for food
Administration;
-5-
FUNDING OPTION #2
This option provides full funding at FY 79 levels to City of Miami Day Care and
Dade County After School Care and Community Schools. $30,000 is recommended to
supplement three of the five meals programs previously funded by the City at •
$10,000 each. The allocation of administrative funds for the Community Develop-
ment Department is only half the requested amount, which if approved would neces-
sitate a cut in staff.
City of Miami - Day Care:
This program is operated by the City of Miami at four (4) sites throughout the
City. Three (3) are located in City parks (Moore, Eaton and Shenandoah), while
the other is a converted private home in Edison Little River. The program pro-
vides comprehensive day care services to children ages 2 to 5. FRS funds re-
present 53% of the program's total budget. The program is currently serving a
total of 161 clients at the four sites. This program charges fees on a sliding
scale and through a minimal increase in fees could possibly become self-supporting.
The City's Day Care Program's average cost per child totals $2,985.
Dade County Schools - After School Care:
This; program provides after -school care at three (3) sites (Little River Elementary;
G.W. Carver Jr. High, and Silver Bluff Elementary) for City residents. Priority is
given to children whose parents are working, seeking' employment, or int training
programs not providing child-care. In;FY 79, City FRS funds represented 81% of the
Program's budget with the balance coming from program fees. The program is centered
around organized after -school activities for children 5-14 years of age, from 1:45
to 6:00 p.m. Its aim is to positively effect the learning and development expe-
riences of the child by expanding and enriching cultural, recreational, and social
activities.
The three sites currently have approximately 463 clients enrolled and have served
approximately 800 unduplicated clients. The program proposes to serve 450 clients
in FY 80 (Silver Bluff - 250; Little River - 100; and G.W. Carver - 100). The
program requested $211,734 for FY 80. It was determined through analysis of this
program's budget that with a minimal increase in the fee scale, the program could
generate a larger percentageof the funds needed to operate.
Community
Schools:'
The Community Schools provide approximately 20,000 City residents diversified
cultural and educational: opportunities at thirteen school sites throughout the
City of Miami. FRS' funds' received'in FY 79 represented 11% of the total budget
for' the sites funded. The program offers a wide range of services, including:
dance, bridge, ceramics, vocational courses, painting, arts and crafts, piano,
dramatics, etc. The program is requesting funding at last year's level. The
money allocated to each school pays a portion of the coordinator's salary. This
money may also be raised through an increase in the program's fee structure.
As a result of this option, the following programs currently funded through City
of Miami FRS are not recommended for funding.
Action Community Center
Belafonte Tacolcy - Sports Development Program
Belafonte Tacolcy - Youth Vocational Training Program
Borinquen/P.R.O.C.
Catholic Service Bureau - Miami Bridge
Catholic Service Bureau - Overtown Recreation Center;
* Douglas Gardens Adult Senior Day Care
* First United Methodist Church
Industrial Home for the Blind
* J.E.S.C.A. Hot Meals - Coconut Grove
* J.E.S.C.A. Hot Meals - Culmer
* Little Havana Activities Center
St. Alban's Day Care
* It should be noted that it is recommended that three (3) agencies''providing.
meals programs be matched, up to $10,000 for. food.' Those agencies providing
meals programs are designated above byan' asterisk
' FRS .FUNDING OPTION #3
AGENCY
Action Community Center
Belafonte Tacolcy
Borinquen Health Care
Catholic Service. Bureau - Miami Bridge
0vertown
RECOMMENDED AMOUNT
$ 30,000
` 22,000
28769
4 411 •
0000
Douglas Gardens Adult Senior Day.Care 105,000
First United Methodist Church 9,358
Industrial Home for the Blind 10000
JESCA - Coconut Grove 42411`"
-,Culmer 29683
Little Havana Activities Center 86,000
St. Albans Day Care 68250
Administration
Subtotal
485,882'
6`000`.
Total $521,882
-8-
FUNDING OPTION #3
This option providesfunding at last year's (FY 79) level for all programs
except six (6). Twoof.the 'six (6) are being recommended for funding but at
a different level than in FY 79.
James E.:Scott 'Community Association - Coconut Grove:
The amount recommended here increases the amount allocated to J.E.S.C.A. in
FY 79 to operate this program by $6,375, which represents an 18% increase.
JESCA Coconut Grove has experienced a greater demand for its services than
was anticipated. There is a demonstrated need for the additional services.
The demand for increased services warrants the recommendation for funding
above the FY 78-79 level for J.E.S.C.A. Coconut Grove. It should be further
pointed out that the application for both the J.E.S.C.A. Coconut Grove site
and Culmer site have been reviewed as a single request from the sponsoring
agency. The increase in funding at the Coconut Grove site is offset by a
decrease in funding at the Culmer site.
James E.-Scott Community Association - Culmer:
The amount listed is a decrease of $6,353 over last year's (FY 79) allocation
because the agency requested less. The demand for services was not as high as
the program had anticipated.
Belafonte Tacolcy -_'Sports Development:
This option recommends that this program, previously funded at $11,000, be
eliminated This is due in partto the fact that Tacolcy also operates a
similar program with Community, Development funds, which should be able to
absorb the activities of the Sports Development Program.
Dade County Schools - After -School Care
Conmunity Schools
Neither of these programs are -recommended:under this option. An increase in the
program's fee>structure shouldproduce sufficient revenue to operate the program
with aminimal reduction in services
City of Miami- Day Care:
Under this option, this: program is not'recommended for funding. An increase in
the program's fee structure should.result in sufficient` revenue to operate the
City Day Care Program with a' minimal reduction in services.
FRS FUNDING OPTION #4
AGENCY RECOMMENDED AMOUNT
Action Community Center
Borinquen Health Care
Catholic'Service Bureau Miami Bridge
Overtown Day Care
Douglas Gardens
Dade County Schools After. School Care 56,502;:'
Community Schools ,10,000`:
First United Methodist Church ": 9,358';,
Industrial' Home for the Blind 10,000
JESCA - Coconut. Grove 39;847.
Cul mer 25,872
Little Havana Activities Center 84,710
Administration
FUNDING OPTION #4
This option proposes continued funding for all but three (3) social service programs
awarded funds in FY 79. Minimal reductions are recommended for several programs,
necessitated by the limited resources available for allocation. The following
agencies are recommended to receive a minimal reduction in funding:
Action Community Center:
A reduction of $3,000 is recommended due to the fact that salary savings will be
accrued on two CETA positions which have had salary supplements covered by Community
Development funds from July 1, 1979 to September 30, 1979. When the CETA eligibility
expires for these positions, CD funds will cover the salaries for the remainder of
the year. FRS funds represented 20% of the program's total budget. The program
served approximately 5,000 unduplicated clients (20,000 one way trips).
Borinquen Health Care Center:
A reduction of $1,800 is recommended. A portion of this total $1,269 is due to
the allocation of this amount to supplement a position which no longer exists. An
additional $531 is recommended for reduction because it was determined that the
$1,589 line item requested for printing was too high, particularly since this is not
an item specifically dealing with services. The agency is requesting FRS funds for
the operation of the Health Care Center due to a loss of HEW funds. The Puerto Rican
Opportunity Center component of this program is being phased out because the Puerto
Rican Forum is providing basically the same services as Puerto Rican Opportunity Center.
FRS funds represent 3% of the agency's total budget.
Catholic Service Bureau - Overtown Recreation Center: A reduction of $9,000 (23%)
is recommended for this program based on the premise that the City match the $31,000
appropriation provided by the Catholic Service Bureau. FRS funds represent 19% of
the program's total budget. The program's proposed cost per client ($2,656.59) is
high in comparison to other private day carecenters funded by the City and it is
felt that more efficient utilizationof fundsand staff may considerably reduce the
cost per client.
Dade County Schools After.. School Care: The funding recommendation of $56,502 for
this program is a $135,515 reduction (71%) from FY 78-79. It is recommended that
the number of after -school care sites be adjusted. This award will provide continued
services with significant service reductions or program adjustments. An increase in
the program's fee structure would generate additional funds for this program. The
fee structure currently is set at $2 per week per child minimum to an $8 per week
per child maximum. At this rate, the program should derive between $46,800 to
$187,200 in client fees.
Dade County Schools - Community. Schools: It is recommended that Community Schools
be awarded $10,000, a reduction of $60,000 (79%) from its FY 78-79 award. It is
further recommended that number of sites be reduced.
Douglas Gardens: A reduction of $6,269 is recommended which effects three areas of
the program. A reduction of $661 is recommended in the line item covering retirement.
This is predicated on the premise that awards are made on a year-to-year basis and
there is no commitment for continuation. Therefore, it is not the intention of the
City to fund fringe benefits applicable to a career type employee. This should be
the responsibility of the agency itself. No other agency funded by the City uses
FRS funds for pension purposes.
It was also determidit that the line item Public Rel ''3ns and Advertising be
reduced $1,344 below 'the 1978/79 allocation (from $2,015). This decision is based
on the fact that direct services are not being provided in this category.
Finally, it is recommended that the proposed line item for food be reduced from
$17,050 to the FY 79 allocation of $12,790. It is also recommended that the agency
provides the same 9,880 meals during FY 80 as it has in FY 78-79 (instead of the
10,240 proposed for 79-80). Based on the 78-79 allocation, the City cost per meal
during the current year is .$1.29 ($12,790 award = 9,980 meals proposed). Funding
the same number of meals at the same City cost, results in a line item savings of
$4,260. The program request for 79-80 states that the cost per meal will be ap-
proximately $2.25 ($2.08 for meals and approximately 17t for containers). At an
award of $1.29 per meal, City costs would represent 57% of the cost per meal.
The program's budget indicates that the remaining 43% (96t) is received from
projected donations.
According to information received from Health and Rehabilitative Services (H.R.S.), a
nutritionally sound Kosher meal may be purchased from $1.34'- 1.90 per meal.. If the
City were to fund meals at the same rate (57%) per meal, there would be an appreciable
savings in accordance with the scale received from H.R.S. ;`FRS funds represented
92% of the program's total FY 78-79 budget.
J.E.S.C.A. - Culmer: A reduction of $3,811 from the 1979-80 FRS request is recom-
mended predicated on the fact that clients have decreased and the agency may serve
fewer meals and at the same time eliminate excess food losses. It is recommended
that the site order only 55 meals per day at $1.07 per meal instead of the 60 or 70
currently ordered. A Citizen Services monitoring team found that the maximum number
of meals served per day during a month period (based on a random sample of 10 service
days) was 55 and this occurred only once. By lowering the meals served to 55, the
resultant savings would be $3,811. FRS funds represented 39% of the program's total
budget for FY 79.
J.E.S.C.A. - Coconut Grove: It is recommended that the reduction of $3,811 at the
J.E.S.C.A. Culmer site be added to the Coconut Grove site 1978/79 allocation due to
a higher demand for services in this area. This would mean an 11% increase over
FY 79. FRS funds represented 35% of the program's total budget for FY 79.
Little Havana Activities Center: It is recommended that $1,290 be reduced from the
1978/79 allocation. This reduction is in the Personnel line item and is based on
the premise that the receptionist position and custodian position should not be
funded 100% by City of Miami FRS funds because of the agency's overall services and
the employees' support to other funded programs within the agency. By providing
90% support, a reduction of $1,290 is effectuated. FRS funds represented 7% of the
program's total budget for FY 79.
As stated previously, this option does not provide funding for three (3) programs
funded in FY 79. Those'. programs are:
Belafonte Tacolcy Youth Vocational Program
Belafonte Tacolcy Sports Development Program
City of 'Miami Day Care
FRS FUNDING OPTION #5
AGENCY RECOMMENDED AMOUNT
Action Community Center $ 27'000
Borinquen Health Care 26996`:
Catholic Service Bureau -°Miami-Bridge 14411
•
Douglas Gardens Adult Service' Day Care. 98731
Dade County Schools After,School-Care 80,752 '
= Community Schools 70000
9,358„.
10,000+'.
JESCA - Coconut Grove 39,847'
`Culmer 25,872
First United Methodist Church
Industrial Home for the,Blind
Little Havana Activities Center
Administration
.41
1
FUNDING OPTION #5
This option proposes continued funding for all but five (5) social service programs
awarded funds in FY 79. Minimal reductions are recommended for several programs,
necessitated by the limited resources available for allocation. The following
agencies are recommended.to receive a minimal reduction in funding:
Action Community Center:
A reduction of $3,000 is recommended due to the fact that salary savings will be
accrued on two CETA positions which have had salary supplements covered by Community
Development funds from July 1, 1979 to September 30, 1979. When the CETA eligibility
expires for these positions, CD funds will cover the salaries for the remainder of
the year. FRS funds. represented 20% of the pro ram's total budget. The program
served approximately 5,000 unduplicated clients (20,000 one way trips).
Borinquen Health Care Center:
A reduction of $1,800 is recommended. A portion of this total $1,269 is due to the
allocation of this amount to supplement a position which no longer exists. An ad-
ditional $531 is recommended for reduction because it was determined that the $1,589
line item requested for printing was too high, particularly since this is not an
item specifically dealing with services. The agency is requesting FRS funds for the
operation of the health care facility due to a loss of HEW funds. The Puerto Rican
Opportunity Center (PROC) component of this program is being phased out because the
Puerto Rican Forum is providing basically the same services at P.R.O.C. FRS funds
represent 3% of the agency's total budget.
Dade County Schools - After School Care:
The funding recommendation of $80,752 for this program is a $111,265 reduction (58%)
from FY 78-79. It is recommended that this amount be allocated to all three sites.
The program has demonstrated the ability to generate additional funds through a
minimal increase in its fee structure. The fee structure currentlyis set at $2 per
week per child minimum to an $8 per week per child maximum. At this rate, the program
should derive between $46,800 to $187,200 in client fees.
A reduction of $6,269 is recommended which effects three areas of the program. A
reduction of $661 is recommended in the line item covering retirement. This is pre-
dicated on the premise that awards are made on a year-to-year basis and there is no
commitment for continuation. Therefore, it is'not ,the intention of the City to fund
fringe benefits applicable to a career type employee. This should be the responsi-
bility of the agency itself. No other agency funded by the City uses FRS funds for
pension purposes.
It was also determined that the line item Public Relations and Advertising be re-
duced $1,344 below the 1978/79 allocation (from $2,015). This decision is based on
the fact that direct services are not being provided in this category.
Finally, it is recommended that the proposed line item forfood be reduced from
$17,050 to the FY 79 allocation of $12,790. It is also recommended that the agency
provides the same 9,880 meals during FY 80 as it has in FY 78-79 (instead of the
10,240 proposed for 79-80). Based on the ':78-79-allocation, the City cost per meal
during the current year is $1.29 ($12,790 award : 9,980 meals proposed). Funding
the same number of meals at the same' City cost, results in a line item savings of
$4,260. The program request for 79-80 states that the cost per meal will be ap-
-14-
proximately $2.25 ($2.08 for meals, and; approximately 17t for containers). At an
award of $1.29 per meal, City costs would represent 57%:`of the cost per meal.
The program's budget, indicates that the remaining 43% (960 is received from
projected donations.
According to information received from Health and Rehabilitative Services (H.R.S.), a
nutritionally sound Kosher meal may•.be purchased from $1.34 - 1.90 per meal. If the
City were to fund meals at the same rate (57%) per meal, there would be an appreciable
savings in accordance with the scale received from H.R.S. FRS funds represented 92%
of the program's total FY 78-79 budget:'
J.E.S.C.A. — Coconut Grove:
It is recommended that the reduction of $3,811 at the J.E.S.C.A. Culmer site be added
to the Coconut Grove site 1978/79 allocation due to a higher demand for services in
this area. This would mean an 11% increase over FY 79. FRS funds represented 35%
of the program's total budget for FY 79.
J.E.S.C.A. - Culmer:
A reduction of $3,811 from the 1979-80 FRS request is recommended predicated on the
fact that clients have decreased and the agency may serve fewer meals and at the same
time eliminate excess food losses. It` is recommended that the site order only 55
meals per day at $1.07 per meal instead of the 60 or 70 currently ordered. A Com-
munity Development monitoring team found that the maximum number of meals served per
day during a month aeriod (based on a random sample of 10 service days) was 55 and
this occurred only once. By lowering the meals served to 55, the resultant savings
would be $3,811. FRS funds represented 39% of the program's total budget for FY 79.
Little Havana Activities Center:
It is recommended that $1,290 be reduced from the 1978/79 allocation. This reduction
is in the Personnel line item and is based on the premise that the receptionist
position; and custodian position should not be funded 100% by City of Miami FRS funds
because of the agency's overall services and- ,an&the employees'. support to other funded
programs within the agency. By providing 90%.support, a reduction of $1,290 is ef-
fectuated. FRS funds represented 7% of the program's total budget for FY 79.
As stated previously, this option .does not provide funding for five (5) programs
funded in FY 79. Those programs are:
Belafonte Tacolcy - Youth. Vocational Program.
Belafonte Tacolcy - Sports Development Program i
Catholic Service Bureau 0vertown Day Care
St. `'Al ban's Day Care
City of Miami Day Care
AGENCY
Action Community Center
„7 fit, ..•�'w�,. �/.
Belafonte Tacolcy -
Youth Vocational
Training Program
Borinquen Health
Care Center.
Catholic Service Bureau
Miami Bridge
Catholic Service Bureau
Overtown Day Care.and
Neighborhood:Cente r
Dade County Schools
After School Care
01(7
AGENCIES CURRENTLY RECEIVIN
FRS FUNDS
79/80
AMOUNT ALLOCATED AMOUNT REQUESTED DESCRIPTION OF
78-79 79-80 SERVICES
$ 30,000
r•
22,000
$ 67,828
- A4;r 41.i l,:
48,004
Provides door to door II
transportation services II
on demand at no cost
to elderly, youth and
'handicapped persons
of low to moderate
income.
Designed to impact
employment related
problems of disadvan-
taged minority youth EE
through diversified
services (creation and
identification of work,
training, educational
opportunities).
Agency provides com-
prehensive health care:
medical, physical check
ups, clinical diagnosis
lab analysis, and dentE
treatment.
Program provides resi-
dential care and sup-
portive services for
runaway youth (counseli
job placement, meals,
shelter)
Provides day care to
children of the Culmer
area ages 3-6 via a prc
gram which enhances the
mental, physical, emo-
tional and social deve-
lopment of the children
Provides organized
after school care for
youth 5-14 at 3 City
sites.
AGENCY
Dade County Schools -
CommUnity Schools
First United Methodist
Church
Industrial: Horne for the.
Blind
J.E.S.C.A.
AMOUNT
ALLOCATED
78-79
$ 70,000
Coconut Grove 36,036
Culmer 36,036
Little Havana Activity
Center ..
Miami Jewish. Home and;;-.
Hospital for the Aged -
Douglas Gardens Senior
Adul t
Sports Development Club
St. Alban's Day Nursery .'
-17-
AMOUNT
RECEIVED
79-80 DESCRIPTION OF SERVICES
• $ 68,500
13,356
23,709
42,411
29,655
230,010
20,794
Provides diversified educa-
tional and cultural op-
portunities for City resident
at 13 City sites.
Provides hot meals 5 days per
week to elderly residents in
the downtown area and also
recreational activities as
supportive services.
Provides job training, re-
habilitation training, and
an educational program for
the blind.
These programs provide as
a core a hot meals program
which is supported by auxilia
ry recreational activities
for the elderly.
Provides hot meals as a core
for a total program for the
elderly of recreational, educ
tional, transportation,
counseling, and information
and referral.
Program provides a complete
range of activities for the
elderly, including: medical,
psychological , educational,
employment, social, transport
tion, recreational activities
and hot meals.
Program provides coordinated
league sports activities for
youth (male and female) ages
10-15.
Provides child-care for
children 6 weeks to 3 years
in residential home settings.
New Agencies Requesting,,
FRS Funds
79/80
AMOUNT
REQUESTED
'Advocate Program
Dade County 'Association`.
for Retarded Citizens
Dance Foundation
Legal. Services of Greater
Miami
Los Viejos Utiles
Miami Mental Health
Program
Opportunities
Industrialization Center
Project Freedom
Salvation Army - Women
in Distress
S.U.R.F.
Y.M.C.A.,
Branch::
PROGRAM DESCRIPTION
Pre -Trial Intervention Program
for first offenders to prevent
recidivism.
Citizen advocacy program to pro-
vide volunteers to work with
retarded individuals to insure
that their rights are safeguarded
and to keep them abreast of services
available to them.
Dance Training Program for the
mentally and physically handicapped.
Legal aid program for the low
income who could not otherwise
afford legal assistance.
Association of. Latin Elderly aged
65 and 'over for Day. Care purposes
in Little Havana.
Mental Health program for low-income
elderly in Little Havana.
Supportives services such as child
care, day care and health care for
low income enrollees receiving
employment training.
Counseling program for offenders
to prevent crime and recidivism.
Crisis intervention shelter for
runaway and distressed women.
Habilitation, and job training
program: for deaf youth.
Counseling and recreation program
for Allapattah youth and their
familiesas a means of preventing
juvenile delinquency.
•
• 3
.I
4#0,r
CITY OF MIAMI, FLO dDA
04TER-OFFICE MEMORANDUM
ro: Joseph R. Grassie
CityManager
FROM,
Howard- V.: Gary, Aired'
Management:and Budget
bArE: August. 22, 1979
sutJEcTFederal Revenue Sharing for
Fiscal Year 1980
REFERE`CES:
ENCLOSURES:
FILE:
Federal Revenue Sharing (FRS) Funds for fiscal year 1979-80 will be approxi-
mately $400,000 less than the current year allocation. This reduction,
according to the Office of. Revenue Sharing, is due to the City's decline in
relative need for. FRS funds based on a complicated 'formula. The final
allocation of FRS by purpose is as follows:
General Fund
Street Lights
'Recreation Ext.
Parks Mech.
Social Service
Day Care
African Sq. Pk.
Handicapped
1978-79
1978-79 As
Appropriations of Total
$6,408,416
900,296
165,000
33,732
445,941*
213,000
37,430
45,000
$8,248,815
77.69
10.91
2.00
.40
5.41
2.59
.45
.55
100:
1979-80
1979-80 As ? of
Proposed ` Total Difference
$6,129,345 78.36' $(279,071)
900,296 11.51 -0-
164,010 2.10 (990)
33,732 .43 -0
512,677 6.54 66,736
-0 0- (213,000)
37,430 • .48 "-0-'
45,000 .58 -0-
$7,822,490 1000 $(426,325)
Diff.
(4.35)
(.60)
14.97
(100.00)
T(S•17)
The $426,325 reduction in FRS funds is 5.170 less than the .FY'79 entitle-
ment. The loss is absorbed by adjusting the allocations for the General
Fund and Day Care.
With regard to Day Care, it is proposed that it become self-supporting. To
achieve this end, it is suggested that fees be instituted along with other
nonmunicipal grants in sufficient amounts to support the day care
activities. In reference to the General Fund the loss was absorbed by
departmental reductions.
*It should be noted that in FY179 the General Operating Budget ontribirted
$183,012 to. a number of social 'service programs that were not funded by the
FRS - Social Service Category. Two of "these programs --After School and
Community ":School- received $116,276 of the $183,012 General Operating
Funds.
P f.
It should also be noted that two programs previously funded from the FRS -
Social Service Category prior to FY'79 were funded in FY'79 by the General
Operating Budget. These programs --After School and Community School --are
not proposed for funding in the General Operating Budget for FY'80. It is
proposed that they also become self-supporting through the institution of
fees and other nonmunicipal grants.
AGENDA FOR THE CITY MANAGER'S
PUBLIC NEARING ON THE PROPOSED USE
OF FEDERAL REVENUE SHARING FOR FISCAL YEAR 1980
Meeting Date: Thursday, August 23, 1979'.
Time:. 9:30 a.m.
• The Amount of"Federal.•Revenue•Sharing "Funds Available
for. FY'80.
• The City Manager's Proposed Use of Federal Revenue
Sharing for ,'FY' 80.
IIT.'Comparison of Proposed Usage for FY'80 to''Proposed
Usage - for FY'79.
IV." Citizen Discussion of Proposed Use of Federal Revenue
Sharing for.FY'80:.
The citizens of Mia:ni, Florida are hereby informed 'that <there: will, be
a public hearing on - the `planned Ilse' of Federal Revenue .Sharing : Funds
for fiscal year 1979-80.
Time: 9:30 a.m.'
Date: Thursday, August 23,
Place: Commission Chambers at City
3500 Pan American Drive
Miami, Florida 33133
Citizens ,will ;have the opportunity to make oral and written comments
on the ntended use of these funds. Allinquiries or, request for
further informationshould be directed to:
Howard- V. Gary, Director ? .
Department of Management and Budget
174 E. Flagler Street
Miami, Florida 33133
Telephone: 579-6052