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HomeMy WebLinkAboutR-79-0617L. KNIGHT RESOLUTION NO. 7 9 6 17 A RESOLUTION AUTHORIZING THE CITY MANAGER TO CONDITIONALLY AWARD A CONSTRUCTION CONTRACT FOR THE CITY OF MIAMI/UNIVERSITY OF MIAMI JAMES L. KNIGHT INTERNATIONAL CENTER, IN THE PROPOSED AMOUNT OF $26,700,000, SUBJECT TO SUCCESSFUL COM- PLETION OF VALIDATION PROCEEDINGS AND TIMELY SALE OF CITY REVENUE BONDS ISSUED FOR SAID CENTER CONSTRUCTION, AND UPON THE FURTHER CONDITION THAT THE HOTEL PLATFORM PI-IASE OF SAID CONSTRUCTION PROJECT BE COMPLETED BY MARCH 1, 1980, WITH PAYMENT FOR SAID PHASE LIMITED TO $2,335,000 FROM FUNDS MADE UP OF APPROXIMATEY $2,000,000 IN GRANT MONIES FROM ECONOMIC DEVELOPMENT ADMINISTRATION (EDA) UPON THE RECEIPT OF A SECOND LETTER OF CREDIT FROM EDA, AND WITH NECESSARY FUNDING IN EXCESS OF SAID GRANT MONIES FOR SAID HOTEL PLATFORM PHASE TO BE PROVIDED FROM FUNDS PRESENTLY ALLOCATED FOR SAID CENTER. "SUPPORTIVE DOCUMENTS FOLLOW" WHEREAS the City has accepted an Economic Developmen Administration Grant, No. 04-51-20591, dated September 16,.1977, by Resolution No. 77-795, dated October 13, 1977, to assist i construction of the CITY OF MIAMI/UNIVERSITY OF MIAMI JAMES KNIGHT INTERNATIONAL CENTER whereby the City continuous onsite construction work; and WHEREAS, on August 1, 1979, amount of$26,700,000 for L. the agreed to maintain. the City received, bid in the total construction of said :Center; WHEREAS, the City Man bid ;of Frank J. Rooney, Inc., Center's total construction and bid Project recommends that a contract Manager that the August,l,: was the only bid received.. for. the is, therefore; the lowest the and 1979, responsible be, awarded to said firm and WHEREAS, awarding of the contract the required schedule; NOW, THEREFORE, BE IT RESOLVED CITY OF MIAMI, FLORIDA: Section 1. ditionail,y award a contract JAMES t this time will BY THE The City Manager is: hereby for the CITY OF keep the COMMISSIONG$FC� ENT INDEX ITEM NO. NO. authorized to con - MIAMI/UNIVERSITY OF MIAMI INTERNATIONAL CENTER in the proposed amount of $26,700,000 to Frank J. Rooney, Inc., subject to the successful timely completion of validation proceedings and sale of City Revenue CITY COMMISSION MEETING OF SEP 1 3 1979 9 - 6 1 7 mw........................... 1 1 Bondsissued ror sa3.d Center Contruction, provided, however, that there shall be excluded from said validation and bond sale condition such portion of the contract involving the completion of the_hotel platform phase, with a completion date of March 10 1980, limited't $2,335,000, and payable from funds ;made up of approximately $2,000,000 in grant monies from the Economic Development.Administration'(EDA) of credit from EDA, and'With upon the receipt of a second letter necessary funding in excess of said grant monies `for 'said`hotel platform phase to be provided from funds presently allocated for said Center.' " ATTE RALPH PASSED AND ;ADOPTED .thi: . 0 IE, CITY CLERK PREPARED AND APPROVED BY: e-4.17) ii/'46„/441 OVERT F. CLARK ASSISTANT CITY ATTORNEY 13th APPROVED AS TO FORM AND CORRECTNESS: ay September Maurice A. Ferre 1979 MAURICE A. FERRE MAYOR OC't.�Pig E. N TS FOLLOW" 7A-617 1 • Convention Center BID SECURITY DATE SIDS RECEIVED Auctust 1. 1979 Bid Pack # 4B, 5, 6, 7, 8, 9 BIDDER TYPE OF SECURITY AMOUNT FOR ACCOUNTING USE Frank J. Rooney, Inc. 2861 E. Oakland Park Blvd. Total Base Bid: $26,700,000 Item 1: $7,797,000 Ft. Lauderdale, Item 2: $9,297,000 5% BB Item 3 s Inc_ 4n 13 Eid Item 4:. Inc. in B Bid Item 5 : Inc. in . B` Bid> Item 6: Inc. in ;B.' :B Item 7: $16 997,0 r( \j\.1ENTS OLLOW • itoceived the above described chocks this day of 19 'FOR ACCOUNTING DIVISION t° BID SECURITY CONVENTION CENTER Bid Park 44S DATE BIOS RECEIVED Atigva* 1 1979 BIDDER TYPE OF SECURITY AMOUNT FOR ACCOUNTING USE Frank J. Rooney 2861 E. Oakland Park Blvd. $7,797,000 Ft. Lauderdale, F1. 5% BB Fred Teitelbaum Construction Co 5526 N. Kedzie Avenue 58:iinnon' Chicago, Illinois 60625 5% BB "SUPPO RT1vE DOCU M EN 'i FOLLOW" • iteceived the above described cheeks this day of 19 "OR ACCOUNTING DIVISION CONVENTION CENTER Bid Pack #5 Frank J. Rooney, Inc. 2861 E. Oakland Park Blvd, Ft. Lauderdale , F1' FOR ACCOUNTING USE alb BID SECURITY DATE SIDS RECEIVED Auguc f 1, 1A7cq TYPE OF SECURITY $9,297,000 • dtoeaived the above deseribsd chocks this day of 19 'FOR ACCOUNTING DIVISION BID SECURITY nem CONVENTION CENTER DATE BIDS RECEIVED August 1. 1979 Bid Pack #6 BIDDER TYPE OF SECURITY AMOUNT FOR ACCOUNTING USE Montgomery Elevator Company $661,692 6500 NE Second Avenue Miami, F1 33138 Otis Elevator Co. 75 16th Street, NE. Atlanta, GA 30309 .; Westinghouse Elevator Company 7790 N. W. 32nd Street Miami, F1 33122. Frank J. Rooney, Inc., 2861 E. Oakland:' Park` Blvd.,' Ft. Lauderdale,;Fl 5% BB "stip DOCU FO L ORTIVE • IEN iS LOW" WNW itoceived the above describ.d checks this d.y of 19 'FOR ACCOUNTING DIVISION BID SECURITY rrthrum Tr1N rrir,rnrin. DATE SIDS RECEIVED Aug»+ Bid Pack #7 BIDDER TYPE OF SECURITY r AMOUNT FOR ACCOUNTING USE Frank J. Rooney, Inc. Inc. in Total Base Bid 2861 E. Oakland Park Blvd. Ft. Lauderdale, F1 5% BB The Poole and -Kent Company Inc.:;: 4,820000 1781 N. W. North River Drive. Miami, Fl 33125 5% BB The Bared & Company, Inc..' 7841 N. W. 56th Street 965000 Miami, F1 33166 % BB', Fred McGilvray,Inc. 8690 N. W. 58 St.'. Miami, F1 33152 The Cobo Company,, Inc. 5730 S. W. 74th Street Miami, F1 33143, % B 5% BB 4SUPPORTIVE DOCUMENTS F LLOWW" • iteceived the above described cheeks this dey el_ 19 'FOR ACCOUNTING DIVISION BID SECURITY nam CONVENTION CENTER DATE BIDS RECEIVED August 1. 1979 Bid Pack. #8 .11•MMINIM•01110•0111110•1411.• IIMMINCXEM=d2—.=MC-"' Na=21=T.7.• BIDDER TYPE OF SECURITY FOR AMOUNT ACCOUNTING USE Frank J. Rooney, Inc. Inc. in Total Base Bid 2861 E. Oakland Park Blvd. Ft. Lauderdale, F1 Dynalectric Company 323 Mill Street, N. E. Vienna, VA 22180 Fischbach & Moore, Inc. 4910 Dyer Boulevard. West Palm Beach, Fl 33407 Paxson Electric Company a/ $3,306,000 $3,321,000 $3,328,000 5% BB - • , 5% .BB' 4020 Salzedo Coral Gables, I'l 33146 James P. Driscoll, Inc. 4300 N. W. 135 Street Opa Locak, Fl 33054 „.. 5% BB 5% BB SUPPORTIVE • DOCUMENTS FOLLOW" • • Received the above described checks this day of 19 1 fOR ACCOUNTING DIVISION BID SECURITY CONVENTION CENTER DATE BIDS RECEIVED Augnaf• 1, 197Q Bid Pack #9 BIDDER TYPE OF SECURITY AMOUN T FOR ACCOUNTING USE Frank J. Rooney, Inc. 2861 E. Oakland Park Blvd. $694,665 Ft. Lauderdale 5% BB `SUFPORTIVL DOCUMENTS FOLLOW" Rocoivod the above described chocks this doy of__. 19 'FOR ACCOUNTING DIVISION • • , e•fi •-d •"'"./4' ' CITY OF MAW FLORIDA REQUISITION FOR ADVERTISEMENT FOR BIDS RECEIVED 1 -1 JUL I 7 AM 8 : 25 L Ratph G. Ongie --I ,.... 'i DEPT I DIV Pub 1 ic COMCiOVIC ACCOUNT CODE 7r o 54, 19 YlifiTIV0Flait nd e x 11350402-690 4( BID NO. DATE 5/31/79 •v_.,,Ts-,,,,--? o .1,1r1.1 s °I PREPARED BY PHONE CODE ITEM DESCRIPTION QUANTITY UNIT PRICE AMT. QUANTITY REPRESENTS DEPARTMENT REQUIREMENTS FOR MONTHS CONVENTIW CENTIM, PH.T 7!,ID PACY, n-3148-H "SUP OR IVE DOC ME TS FO LO 11 TOTAL ESTIMATED COST: CONTRACTUAL: S2 3 000 3,0(..)0 INCIDENTAL: $ 22 ss:)°° TOTAL. F.D.A. SOURCE OF FUNDS: 020, 000 DATE.. AMOUNT DATE AMOUNT BIDS TO BE SECURED FOR OONVENT.TON CNTTT,, BIT)•PACK S #4T4 ilt7; - r c' "T" 9 FOR THE DEPARTMENT OF: Jirn Conno117 ADVERTISE ON June 4, 1979 BIDS TO BE RECEIVED ON Ju-I 1Q72_. • APP0, ED BY .- / --r rs•-•"' DIRECTOR OF ISSUING DEPARTMENT lo be filled in by EXPENDITURE CONTROL: FUNDS AVAIL -ABLE FOR PROJECT INVOLVED //II PROJECT CODE. 4,)/ AD CODE sc, EXPENDITURE CONTROLLER i3OPIES"l'O: Purchasing (Org.) — City Manager — City Clerk —Expenditure Contra/ — Issuing Department — Other AG/i0eLctDeEdNDReprtment FORM NO 1043 — REV WHITE GREEN PINK CANARY BLUE o BID NO. 78-79-99 ADVERTISEMENTS FOR BIDS Sealed bids for "CONVENTION CENTER, PHASE II, Bid Pack #4B- Superstructure, Bid Pack #5-Interior Finishes, Bid Pack #6-Vertical Transportation, Bid Pack #7-Mechanical, Bid Pack #8-Electrical, Bid Pack #9, Sitework and Landscaping will be received by the City Manager and the City Clerk of the City of Miami, Florida no later than 2:00 p.m. on the 17th day of July, 1979 in the City Clerk's office, First Floor of.the Miami City Hall, 35 Pan American Drive, Dinner Key, Miami, Florida, 33133, at which time and place they will be publicly opened and read. The Work consists of providing all necessary labor and equipment to accomplish the construction of the convention center as called for in plans and specifications at the site, located on the north side of the Miami River, between SE First Avenue and SE Second Avenue. As time is of the essence, the Bidders shall demonstrate their ability to begin Work with on -site labor on or prior to September 4, 1979..and to accomplish the Work within the time schedule as indicated in the+,+ Specifications All bids shall be submitted in accordance with the Instructions: to Bidders and Specifications. Plans and Specifications may be obtained from the Office of the Director, Department of Public Works, 3332, Pan American Drive, Miami, Florida. Plans and Specifications are to be returned in good condition and unmarked within 10 days after bids have been received. Minority and target area contractors or small businesses interested in submitting bids are advised to contact Contractors Training and Development, Inc. for providing technical assistance in preparing bid packages. For further informationcallMr. James D. Thomas, Administrative Assistant, 579-64648. Contractors and subcontractors shall be required to comply with the provisions of Section 3 (Federal Regulations) which require that all developers, contractors, and sub -contractors create feasible opportunities to employ and train residents in the area of the project, to businesses located in, or owned in substantial part by persons residing in, the area of the project. The estimated cost Bid Pack #4B Bid Pack 115 Bid Pack #6 of the bid packages is as'follows: 4,200,000 Bid Pack=#7. $4,'100,000 6,000000 Bid Pack /E8. 2.750,000 600,000 Bid Pack 19 600,000 The City Commission reserves the right to waive any informality in any bid, and the .City Manager may reject any or all bids and readvertise. The Bidder should direct any questions regarding the Contract. Documents to the Construction Manager, Mr. Gary Herrmann, 150 SE 2nd Avenue,`l2th Floor, Miami, Florida 33131, (305) 358-2338. Questions. of general interest will be issued in writing to all bidders in the form of an addendum. IMPORTANT ADDENDUM Rt/V Fo CITY OF MIAMI, FLORIDA �,9 HUH 2 DEPARTMENT OF PUBLIC WORKS 2 0: 0slnh �6 ADDENDUM #3 C/ , 0 ISSUED Cf trOfM%rk in "Ink oze JUNE21, 1979 TO BIDDING AND CONTRACT DOCUMENTS - CONVENTION CENTER ' PHASE II BID PACKAGES #4B, #5, #6, #;7, #8, #9 JOB NO. B-31'48;. ****t ****441********at****t***********it*tE*tt*tE**********it***# All Bidders are hereby notified as.-f.ollows: The;StructuralSteelpackage has been.awarded,to.' Florida'Seel Corporation. Bidders are advised that. theCity has the option to assign this work to"the`.; Contractor. for Bid Pack #4B-Superstructurea,.or the -General 'Contractor being awarded all work. The City has the option to provide insurance., coverage for Builders' Risk. Bidders are hereby. requested to provide an Alternate Deduct for the cost to be deducted from their contract,.should the•City elect to provide this coverage. This Deduct ,Alternat.e .price is to be inserted by.the,;Bidder on the proposal„form Section 01220 as next numbered Alternate Item. THIS ADDENDUM SHALL BE MADE IS,.AN ESSENTIAL PART OF THE CONTRACT DOCUMENTS AND A '_PART :THEREOF. a es J. Connolly, Dire awe i r. l S a . To: FROM: c.lii OF' MIAMI, ,-!_oRioA INTIE.11-0FrICTZ, MEMORANDUM . Joseph R. Grassie City Manager. ent E./�`rmfay J sis-tsajlX/`'i-tyManager okr( September 12r . 1979 fib rowEcT; Conference/Convention Bid--Recommention:- Center-- When the City received the E.D.A. grant in 1977,- one 'of the condi- tions.of the grant was that construction be started`within,90:,days. In order to accomplish that requirement, it was necessarythat parts of the Conference/Convention Center be separated;: out and awarded as separate bid packages. To date three separate contracts have been awarded and a.` fourthcontract for structural steel has beenpartially awarded. During the many weekly discussions with the Construction Manager, it was determined that continuing with the idea of bid packages for major divisions of work could be to the:City's economic advantage, and with this thought in mind, bids were received on August 1 based on bid packages, but also based on an opportunity for :anyone :to' submit a total' bid, the option remaining to the City to award;:mul- ti le contracts or a single contract, g whichever was to„the City's advantage. The bids received on several of;the ;packages were not competitive; not competitive in the sense. thatthere was only one bidder. As a result of the receipt, of these bids, the City elected to reject bids on one of the packages, to.break that package down into smaller parts and to rebid. The results of the second bidding also produced less than desirable results. One package was for the hotel platform; the other was for all of the remaining superstructure. Only two bids were received on the hotel platform and no bids were received on the remaining superstructure. The apparent low bidder on the hotel platform was more than .,-$300,000<.over the Construction Manager's estimate. This fact, as wellas.the.- inability -of the City to solicit competitive bids on the ~spackages, has caused us ,toreview our thinking, with the idea of `-reverting to the original total bid received and awarding a single contract to a general contractor to perform all of the work. At the time that the total b'd` received, the Construction, Manager's estimate was adjusted to around $31.4 million. The apparent low bid 9 received on latform being pthe hotel over the estimate would further adjust the estimate by that difference, and make the total estimate approximately..`$31.7 79-617 Joseph" 11. Grassie cityManager Included in this figure was an amount of almost :$900,000t' for seating, carpeting and stage equipment. If this is subtracted-, and bid separ- ately`'at a later date, the revised construction estimate at this time would be approximately $30.8 million. When this .figure is compared w.ith the money already spent and the one total base bid received, we come up with a total cost, if a.total contract is awarded, in theamount of $32.9 million. This would make an appar- ent difference between the .Construction Manager's estimate and the total:, cost ofconstruction as actually determined by;'bids ':of $2.1 million. In reviewing the bids received as compared to the estimates, there are two other areas of potential difference. One is'the :precast elements of the structure, both the seating and the exterior wall; the other is the glazing. The Construction Manager's estimate for precast ofthe entire job is $1,375,000. Three bids were;received on this item, the lowest of which was $1,900,000 Using this same reasoning; on the: ;glazing, the Construction Manager's: estimate; was $479,000:and .of.the three quotes received, the lowest was $900,000. If we assume that these figures are a better indication than he estimate, then` this would narrow the differenCe between the.Construc- tion Manager's estimate and the apparent low total bid by an addi- tional $946,000. I have reviewed the estimates with the Construction Manager, and have', discussed with the only contractor`:who?submitted a total bid the need: for the City to maintain.construction-in order to not only meet 'its:requ it"ements to the Developer,:but_ to Uncle Sam. In the discu'ssion:wth:the contractor he 'Was made to fully understand that the City could only proceed with a; portion.of the total contract at thistime That portionwould, be for the -hotel _ platform. The follow- ing requirements were:also -agr;eed upon by both the contractor and the City : That the amount of inoney paid t:o:the "contractor forthe hotel platform:would be less: than the amount bid by the apparent low bidder on September 6." That the contractor would" complywith.the ED A: req.uirements for Minority.:business:enterprise papa rticit_ion in order for the City to receive the -additional release of Federal funds. That the contractor would recognize, that the remaining portion of the work tnight not be, awarded"until March,.and ,that his price °as ; bid would "hold firm :until .;that` date. That. the contractor would join with the City fora value engin- eering to see if .the firm price",could, be further reduced. ;79-6I7 w ! Joseph R.:Grassie city manager • That the contractor recognizes that the hotel platform must be completed by. March : 1, 1980,and that the total project: must be completed by October 31, 1981. `. 6. That the contractor recognizes that the award of the platform is dependent on the second Letter of Credit released by the Federal Government. hotel being . That'' the contractor recognizes that the remaining portion of award will not be releaseduntil the City has successfully completed the validation process. 8. That the contractor guarantees that the cost of his will not exceed $26.7 million. contract In view of these .provisions, it is my recominendation that a.contract be awarded to: the firm of Frank, J. Rooney, 'Inc.,' in the amount of. $26.7 millionfor the total work remaining to be performed on the Conference/Convention Center.