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9/12/79
AMENDMENT NO. 29 TO ORDINANCE NO. 8858
ORDINANCE NO.8 4 8 7 *4
AN EMERGENCY ORDINANCE AMENDING SECTIONS 1, 3, AND 6 OF
ORDINANCE NO. 8858, ADOPTED SEPTEMBER 28, 1978, THE
ANNUAL APPROPRIATIONS ORDINANCE FOR THE FISCAL YEAR
ENDING SEPTEMBER 30, 1979, AS AMENDED; BY INCREASING THE
APPROPRIATIONS FOR THE ENTERPRISE FUNDS IN THE FOLLOWING
AMOUNTS: MIAMI STADIUM, $46,000; ORANGE BOWL, $5,135;
MARINE STADIUM, $43,393; MELREESE GOLF COURSE, $2,093; BY
INCREASING THE APPROPRIATIONS FOR INTRAGOVERNMENTAL
SERVICE FUNDS IN THE FOLLOWING AMOUNTS: PROPERTY MAIN-
TENANCE, $16,927; COMPUTERS AND COMMUNICATIONS, $11,381;
AND BY INCREASING ANTICIPATED REVENUES IN THE SAME
AMOUNTS, RESPECTIVELY, FROM THE RETAINED EARNINGS OF EACH
ACCOUNT TO OFFSET THE CHARGES FOR PURCHASE ORDERS ISSUED
IN FISCAL YEAR 1977-78 AND PAID IN FISCAL YEAR 1978-79;
CONTAINING A REPEALER PROVISION AND A SEVERABILITY
CLAUSE.
WHEREAS, the City Commission adopted Ordinance No. 8858 on September
28, 1978 establishing revenues and appropriations for the City of Miami,
Florida, for the fiscal year ending September 30, 1979; and
WHEREAS, the Enterprise and Intragovernmental Funds show the follow-
ing outstanding commitments for purchase orders issued in fiscal year 1977-78
and paid in fiscal year 1978-79:
Enterprise Funds
Miami Stadium $46,000
Orange Bowl 5,135
Marine Stadium 43,393
Melreese Golf Course 2,093
$96,621
Intragovernmental Service Funds
Property Maintenance $16,927
Computers and Communications 11,381
$28,308
WHEREAS, funds are available from Retained Earnings for each of the
respective accounts in the Enterprise and Intragovernmental Service Funds and
the amounts designated herein can be appropriated to offset the charges for
purchase orders issued in fiscal year 1977-78 and paid in fiscal year 1978-79;
NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. Sections 1, 3, and 6 of Ordinance•No. 8858, adopted
September 28, 1978, the Annual Appropriations Ordinance for the Fiscal Year
P2P7
TOTAL ENTERPRISE FUNDS§
* * *
ending September 30, 1979, as amended, are hereby further amended in the
following particulars:1/
"Section 1. The following appropriations are made for municipal
operations of the City of Miami, Florida for the fiscal year 1978-79
including the payment of principle and interest on all General
Obligation Bonds.
* * *
ENTERPRISE FUNDS Appropriation
Miami Stadium $----29;y669 $ 343,559
Orange Bowl 4,2247662 1,226,787
* * * *
Marine Stadium 342 646 356,039
Melreese Golf Course 376T697 377,600
* * * *
4046T863 4,113,484
*
Total Operating Appropriations $434687;943 $123,684,534
§Deficits appropriated in the General Fund
in Special Programs and Accounts.
Section 3. The following activities, which are carried on for the
service convenience of other funds, shall be operated by the City
Manager within the limits of the appropriations provided in the
foregoing Departments, Boards, Offices and accounts of the City of
Miami and other revenues or receipts which may be received.
INTRAGOVERNMENTAL SERVICE FUNDS
* *
Property Maintenance
*
*
Appropriation
*
$-476271174 $ 1,544,101
Computers and Communications---27793;842 2,715,223
TOTAL INTRAGOVERNMENTAL SERVICE FUNDS $-42726;7666 $ 12,285,964
*
Section 6. The above appropriations are based on the following
sources of revenues for the 1978-79 fiscal year.
1/ Words and/or figures stricken through shall be deleted. Underscored words
and/or figures constitute the amendment proposed. The remaining provisions
are now in effect and remain unchanged. Asterisks indicate omitted and un-
changed material. All figures are rounded to the next dollar.
-2-
ENTERPRISE FUNDS
Miami Stadium
Orange Bowl
* *
Marine Stadium
Melreese Golf Course
*
TOTAL ENTERPRISE FUNDS 1/
* *
TOTAL OPERATING REVENUES
INTRAGOVERNMENTAL SERVICE FUNDS 2/
*
*
Property Maintenance
$----4997798
47244=432
867688
3767642
Revenue
$ 236,795
1,219,267
*
98,893
378,735
40467863 4,113,484
* *
$12276871914
*
*
* *
Computers and Communications
$123,684,534
*
Revenue
*
8--476277474 $ 1,544,101
* * *
TOTAL INTRAGOVERNMENTAL SERVICE FUNDS
*
*
*
277927842 2,715,223
1272677666 12,285,964
*
Section 2. The appropriations of $96,621 for Enterprise
Funds and $28,308 for Intragovernmental Service Funds from Retained Earnings
for each of the individual accounts in the respective amounts as stated herein,
are provided to offset the charges for purchase orders issued in fiscal year
1977-78 and paid in fiscal year 1978-79.
Section 3. All ordinances or parts of ordinances insofar as they
are inconsistent or in conflict with the provisions of this ordinance are
hereby repealed.
Section 4. If any section, part of section, paragraph, clause,
phrase, or word of this ordinance is declared invalid, the remaining provis-
ions of this ordinance shall not be affected.
Section 5. This ordinance is hereby declared to be an emergency
measure on the grounds of urgent public need for the preservation of peace,
health, safety, and property of the City of Miami, and upon the further ground
of the necessity to make the required and necessary payments to its employees
1/Deficits appropriated in the General Fund in Special Programs
and Accounts.
2/These revenues are derived from all funds other than Debt Service.
-3-
987 ►'i1
and officers, payment of its contracts, payment of interest and principal on
its debts, necessary and required purchases of goods and supplies, and to
generally carry on the functions and duties of its municipal affairs.
Section '. The requirement of reading this ordinance on two sepa-
rate days is hereby dispensed with by a vote of not less than four -fifths of
the members of the Commission.
PASSED AND ADOPTED this 27th day of September , 1979.
Maurice A. Ferre
ATTEST:
R�I.P G. 0 E, CIfiY CLERK 652/71)
BUDGETARVI
HOW7\RII- V. GA , IRECT R
DEPARTMENT OF NAGEMENT AND BUDGET
LEGAL REVIEW:
0-14X 4;x4e.._
ROBERT F. CLARK,
ASSISTANT CITY ATTORNEY
MAURICE A. FERRE
MAYO R
ROV,D AS TO ORMH AND CORRECTNESS:
GEO'tE F. KNOX, JR.,
CI Y ATTORNEY
-4-
8987
Joseph R. Grassie
City Manager
6.
Howard V. Gary, i ector
Department of Management and Budget
September 14, 1979
Proposed Emergency Ordinance:
Enterprise and Intragovernmental
Service Funds; Appropriations
from Retained Earnings
The Finance Department reports the following outstanding commitments
in the Enterprise and Intragovernmental Service Funds for purchase
orders issued in fiscal year 1977-78, but paid in fiscal year 1978-79:
Enterprise Funds
Miami Stadium
Orange Bowl
Marine Stadium
t•tel reese Golf Course
Intragovernmental Service Funds
Property Maintenance
Computers and Communications
$ 46,000
5,135
43,393
2,093
$ 96,621
$ 16,927
11,381
$ 28,308
The appropriations for the Enterprise Funds are necessary because of
guidelines provided by the National Committee on Governmental
Accounting, which do not require encumbrances to be made for
expenditures incurred.
For the Intragovernmental Service Funds, this situation,is a result of
current accounting procedures imposed by the City's external auditors
who require expenditures for the Intragovernmental Funds to be regis-
tered upon receipt of goods rather than at the time the expenditure
is incurred. The Finance Director expects to alter this accounting
procedure through the State Comptroller and the Municipal Finance
Officers Association.
Funds for these appropriations are available in the respective
Retained Earnings Accounts for fiscal year 1977-78.
The attached proposed emergency ordinance prepared for the September
27, 1979, City Commission meeting appropriates the necessary funds
for the purpose outlined above.
8987
CITY OF MIAMI, FLORIDA
IN T i Z-OFFICE MEMORANDUM
TO
rac..
Joseph R. Grassie
City Manager
Howard V. Gar , Li ector
Department of Management and Budget
DATE:
SUBJECT
REFEREN LFc
September 14, 1979 FILE
Proposed Emergency Ordinance:
Enterprise and Intragovernmental
Service Funds; Appropriations
from Retained Earnings
The Finance Department reports the following outstanding commitments
in the Enterprise and Intragovernmental Service Funds for purchase
orders issued in fiscal year 1977-78, but paid in fiscal year 1978-79:
Enterprise Funds
Miami Stadium
Orange Bowl
Marine Stadium
Melreese Golf Course
Intragovernmental Service Funds
Property Maintenance
Computers and Communications
$ 46,000
5,135
43,393
• 2,093
$ 96,621
$ 16,927
11,381
$ 28,308
The appropriations for the Enterprise Funds are necessary because of
guidelines provided by the National Committee on Governmental
Accounting, which do not require encumbrances to be made for
expenditures incurred.
For the Intragovernmental Service Funds, this situation is a result of
current accounting procedures imposed by the City's external auditors
who require expenditures for the Intragovernmental Funds to be regis-
tered upon receipt of goods rather than at the time the expenditure
is incurred. The Finance Director expects to alter this accounting
procedure through the State Comptroller and the Municipal Finance
Officers Association.
Funds for these appropriations are available in the respective
Retained Earnings Accounts for fiscal year 1977-78.
The attached proposed emergency ordinance prepared for the September
27, 1979, City Commission meeting appropriates the necessary funds
for the purpose outlined above.
slm/
8987
CITY OF MIAMI. FLORIDA
INtER•OrrICE MEMORANDUM
To:
Howard Gary
Director of Management & Budget
FROM: Elena Rodriguez,' Secretary
The Miami City Employees'
Retirement System & Plan
DALE: August 23, 19. 7- Plit:
SUBJECT:
Re:
REFERENCEsa
ENCLOSURES:
Cover Deficits on the
Operating Budget of the
Trust & Agency Fund
As per our previous conversation, I have reviewed my operating
accounts and have made a resume of our deficits and the amounts
available to offset them.
000001 Salaries
OCOO50 Salaries - Overtime
000100 Social Security Contributions
000110 Retirement Contributions
000115 Alternate Pension -Contributions
000120 Insurance - Accident Death
000130 Croup Insurance Contribution
000210 Professional Services -Actuary
000250 Professional Services - Legal
000260 Professional Svice.-Dentel,Hoep.
000270 Professional Services - Other
000280 Professional Services -Auditing
000410 Travel i Per Dies - Training
000485
000510
000670
Postage
Comm.Serv.-Telephone -Outside
Repair Saint. -Outside
000680 Printing/Binding - Outside •
000700 Office Supplies
000760 Books-Put11cstiona a Memberships
000773 lntragov. CAae. - Print Shop
000850 Equipment - Trade-1n
Totals
REVISED
BUDGET
8-1-1979
' 59,365.00
.00
3,639.0o
15,493,631.0o
.00
546.00
1,606.00
25,225.00
40,000.00
35,000.00
331,700.00
12,000.00
3,516.0o
4,000.00
100.00
100.00
1,630.00
2,000.00
550.00
1,200.00
.00
16,021,908.00
EXPENDITURES 4 EXPENDITURES
ENCUMBRANCES TO COME UNTIL
TO 8-23-79 9-30-78
46,761.62
11.20
2,720.73
15,166,658.43
23,398.37
61,258.71 28,000.00•
7,748.00
354,442.19
4,000.00
74,000.00
14.322.00 .00
3,675.66
20.86
201.00
1,814.71
1,679.29
609.00
386.25
200.00
600.00
.00
.00
100.00
200.00
.00
.00
Additional amount needed to cover deficit ampenditures
Amount available to cover shortage
Additional appropriation needed
DEFICIT
AMOUNT
AVAILABLE
REASON
POR
DEPICI?
.00 < 2.00> Money included in A/C 0001
246,297.57 80,875.00,
24,000.00 .K47.398.37) Money included in A/C 00110
<64,133.71> Money was set encumbered in
1977-78 Budget- Creating a
surplus 1 yr,t a deficit
another. Several Non -budget.
studies were needed
23.252.00•
4(90,742.191' Money was net encumbered in
1977-78 Bud.Set.creating a
surplus 1 yr. 4 a
efielt an:ter.
.1.00� ofyark
.` zz006(6.00, ceeeity -o send representa-
crease c
tives to LefislatiVe Mtgs.
in Tallahassee
'476.00i Increase cost or postage
79.00
<101.007
<285.00>
120.00
59.00-
<200.00>
Older equipment needed
additional repairs
locrease cost of work done
Increase cost of memberships
Breakdown of ?starter forced
the need to replace it
8204,229.27,
<_104,3326.00j
99.903.27
Please appropriste the amount of $99.904.00 fr.m our fun6 balance to cover the above deficits. If there are any Questions,
contact re at 579-6371.
8987
CITY OF '•11AMI, FLORIDA
I rEA-OFFICZ MSMORANIOU.'M
Joseph R. Grassie
City Manager
76.S.g.
Howard V. Gary (Di ector
Management and13udget
September 14, 1979
FILE
=-t Proposed Emergency Ordinance:
Pension Trust and Agency Account -
Professional Services Deficit
FFEFEMc; S•
EN L0 :UpES
A recent report concerning the operating accounts for the Pension Trust and
Agency Fund has identified a deficit of $100,000 for professional services.
This deficit is primarily attributable to accounting practices that
charged professional services received in fiscal year 1977-78 to the
1973-79 Pension appropriation.
The attached proposed emergency ordinance will offset the deficit in the
1978-79 appropriation by appropriating $100,000 from the Fiscal Year 1978
Pension Fund Retained Earnings Account. In the future these monies will be
encumbered in order to avoid such problems when billing is made after the
close of the fiscal year.
This ordinance has been prepared as an emergency measure for the
September 27, 1979 City Commission meeting in order to complete this trans-
action in the current budget year.
pg
8 987
MIAMI REVIEW
AND DAILY RECORD
dr
Pilblished Daily except Saturday, Sunday and
Legal Holidays
Miami, Dade County, Florida.
STATE OF FLORIDA
COUNTY OF DADE:
Before the undersigned authority personally
appeared Octelma V. Ferbeyre, who on oath says that
she Is Supervisor, Legal Advertising of the Miami
Review and Daily Record, a daily (except Saturday,
Sunday and Legal Holidays) newspaper, published at
Miami in Dade County, Florida; that the attached copy
of advertisement, being a Legal Advertisement or
Notice in the matter of
CITY OF MIAMI
Re: Ordinance No. 8987
in the XXXX Court,
was published in said newspaper in the issues of
October 4, 1979
Affiant further says that the said Miami Review
and Daily Record is a newspaper published at Miami, in
said Dade County, Florida, and that the said newspaper
has. heretofore been continuously published in said
Dade County, Florida, each day (except Saturday,
Sunday and Legal Holidays) and has been entered as
second class mail matter at the post office in Miami, In
said Dade County, Florida, for a period of one year next
preceding the first publication of the attached copy of
advertisement; and affiant further says that she has
rson, firm or
Us ioq or refund
,pent for
neither paid nor promised am
corporation any discount, r 9allitd
for t e purpose of sec% i '. is
pub )4ion in the sai ,
••
•
,.. *..Y
Swapr▪ n• lo Ind subscribed before ine nib
4th of ..1 ,(1%@rU = . TS)49`79..
•
Notary P
My Com
(SEAL)
MR-91
0 6,1
CITY OF-MIAMI,
DADE COUNTY, rLORIDA
LEGAL NOTICE
All Interested will take notice that on the 27th day of September,
1979, the City Commission of Miami, Florida passed and adopted the fol•
lowing titled ordinance:
AMENDMENT NO. 29 TO ORDINANCE NO. 8858
ORDINANCE NO. SW
AN EMERGENCY ORDINANCE AMEJIjIVDING SECTIONS 1, 3,
AND 6 OF ORDINANCE NO. 8858, ADDPTED SEPTEMBER
28, 1978, THE ANNUAL APPROPRIATIONS ORDINANCE
FOR THE FISCAL YEAR ENDIN(<'• SEPTEMBER 79, lAI%y
„ioNi
€O THE CIEW-4TtR S FUNDS IN THE FO AYY]NG,,
AMOUNTS: MIAMI STADIUM, S46,000; ORANGE BOWL.
S5,135; MARINE STADIUM, 143,393; MELREESE GOLF
COURSE, $2,093; BY INCREASING THE APPROPRIATIONS, .
FOR INTRAGOVERNMENTAL SERVICE FUNDS IN THE
FOLLOWING AMOUNTS: PROPERTY MAINTENANCE,
S16,927; COMPUTERS AND COMMUNICATIONS, S11,381;
AND BY INCREASING ANTICIPATED REVENUES IN THE
SAME AMOUNTS, RESPECTIVELY, FROM THE
RETAINED EARNINGS OF EACH ACCOUNT TO OFFSET
THE CHARGES FOR PURCHASE ORDERS ISSUED IN
FISCAL YEAR 1977.78 AND PAID IN FISCAL YEAR 1975.79;
CONTAINING A REPEALER PROVISION .AND A.
SEVERABILITY CLAUSE.
RALPH G. ONGIE
CITY CLERK
CITY OF MIAMI, FLORIDA
Publication of this Notice on the 4 day of OCTOBER 1979
10/4 M79-100438