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Home My WebLink AboutR-79-0664t A RESOLUTION ACCEPTING THE BID OF ACE -PARKER, INC. FOR FURNISHING ,PRINTING AND MAILING OF ZONING HEARINGS NOTICES FOR THE DEPART- MENT OF PLANNING AND ZONING BOARDS: AT A TOTAL COST OF $30,959.00; ALLOCATING FUNDS FROM THE 1978-79 OPERATING BUDGET; AUTHORIZING THE CITY MANAGER AND THE PURCHASING AGENT TO ISSUE THE PURCHASE ORDER FOR THIS SERVICE. a WHEREAS, pursuant to public notice, sealed bids were received June 27, 1979 for the furnishing .of Printing and Mailing of Zoning Hearing Notices for the Department of Planning and Zoning Boards; and WHEREAS, invitations were mailed to 9 potential suppl.i.ers and 5 bids were received; and WHEREAS, funds for this purchase are available in the 1.978-79 Operating Budget; and WHEREAS this service w1.11 be used by the Department of Planning and Zoning Boards for the purpose of mailing notices of zoning hearings; and WHEREAS, the City Manager and the Department of Planning and Zoning Boards recommend that the bid received from Ace -Parker, Inc. be accepted as the most advantageous bid to the City; HE COMMISSION 13,_FeT.HE CITY OF the Section 1 The Juneand Zoning Boards FLORIDA: Ace -Parker, lu services NOW, BY of Planning hereby accepted THEREFORE, BE IT RESOLVED ,TwAitche-end ifnoarilifnurgliis-hoincegthteed •-atus.s e 27, Q79 bid of printingall M/AMI' DeParrment 7R 7, Operating$3,--9.00 is Manager is herebyted with funrvdiche.reby. zit). at a tota119:0__sr,_4°E ° " fromThat ,he c for theCity this se Budget. authorizedtie% i .... ... i . . . . ..... to instruct. , ... •-.,-,..'", Agent SectionPurchase to issue the d of September 2. i- Order1979. DC1 •••••; '. :•gt:....P' ' 6 Purchasing ,.,•;,...1',/14...i . ) PASSED AND ADOPTED this 27th day P Maurice A. _ erre AT RAL H . ONG , CITY CLERK PREPARED AND APPROVED BY: ROBERT F. CLARK ASSISTANT CITY ATTORNEY 637 M A YOR FOLLOW" "DOCUN1EN INDEX 117 ITEM NO. 0 FORM AND CORRECTNESS: ORG/ . KNOX, CITY TiORNEY • • • CITY COMMISSION MEETING OF SEP 2 7 1979 111111111111M w. 79-66- • To: Mr. Joseph R. Grassie City Manager 'A.• L. Mullins Purchasing Agent 7.7TY OF MIAMI, '70 SEP 17 September 14, 1979: ,.)FUtG,.. Recommendation for, Resolution :and Award of Bid: Printing and Mailing of Zoning Hearing Notices- Bid No. 78-79-c RCFCNENCEB: CNcwsunEs: Resolution, Award .of:: Bid Pursuant to public notice, sealed bids were received June 27, 1979 for furnishing Printing and Mailing of Zoning Hearing Notices for the Department of Planning & Zoning Boards. Invitations were mailed follows: Bidder Ace -Parker,' Inc. The Mailman, Inc. M.P.M. Services :The Mail Room Overseas Systems, Inc. potential suppliers and 5 bids were received as $30,959.00 $34,550.00 $35,904.00 $37,055.00 $46,027.00 Funds for this purchase are:. available in the 1978-79 Operating This requirement is for the printing and mailing of notices or public hearings? as required by Section 166.041(3)(c)(d)(2) of the Florida Statutes, for the rezoning of private real property in connection with the adoption of the new:. Comprehensive Zoning Ordinance. There will be 2 mailings of'88,000 each. It is recommended that the award be made and a resolution be passed accepting, the most advantageous bid as received from. Ace -Parker, Inc. for furnishing Printing and Mailing of Zoning Hearing Notices at a total cost of $30,959.00. The Department of Planning and Zoning Boards concurs with this recommendation.' TISUF i=1E DOCUMEN FOLLOW" 79.664' AWARD OP BID ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS BIDS RECEIVED: FUNDS:' Printing and Mailing of Notices for Zoning Hearings Planning ;and Zoning Hoards"Administration One Time . Pur`chase Compliance With State"Statutes. 9 TABULATION Bidder Amount`;= Ace -Parker, Inc. $30,959.00 The Mailman, Inc. $34,550.00 M.P.M. Services $35,904.00 The Mail Room $37,055 00 Overseas Systems, Inc.'' $46,027.00 1978-79 Operating Budget CERTIFIED AS TO AVAILABILITY OF FUNDS/SOURCE _ /,/rr ,. , , " /C•c- .. BID EVALUATION: RECOMMENDATION: Department of Finance All bids meet the specifications. T IS RECOMMENDED THAT _THE' AWARD ""BE MADE TO ACE -PARKER, INC. The Department of Planning & Zoning Boards Concurs vl„;?:3 S Yam-+ 4-..:.�c1 Purchasing Agent Date "SUPP O711VE DOGU M ENTS 7 9 FOLLOW" ♦ BID SECURITY immi Mailing Service for Planning and Zoning Boards DATE SIDS RECEIVED June 27, 1979 BIDDER TYPE OF SECURITY FOR AMOUNT ACCOUNTING USE Ace -Parker, Inc. 3850 N. W. 30 Avenue Miami, Florida 33143 M. P. M. Services 13680 N. W. 19 Avenue #6 Opa Locka, Florida 33054 The Mail1Man, Inc. 7475 W. 20th Avenue $150.00M $170.00M Hialeah, Florida 33014 Jason Adrian Corp. dba/ The Mail Room P. O. Box 6427, Ft. Lauderdale, F1. 33310, OSI, Overseas Systems Iric. 420 South Dixie Highway Suite 3 F Coral Gables, F1. 33146 $214.7, su,- prr-r.!. ?r: • a, E HOC ri vTS FO LOW" • Received the above described cheeks this day of 19 "OR ACCOUNTING DIVISION t•-' CITY OF MIAMI, FLORIDA 114-' • REQUISITION FOR QUANTITY REPRESENTS DEPARTMENT ADVERTISEMENT FOR R�Q EIy El5QUIREMENTS FOR MONTHS 19 JUN 6 10 41 rS � Rat G. •'iigle J C'y Cie DEPTIDIV P3anIli ns, Fr oniug Boards Adm{rigtrAtion City o Mlam �, la. ACCOUNT CODE 390101 --310 Q BID NO. 78.-79--93 DATE June 4,, 1"79 C I PREPARED BY mg:1 PHONE 579 "F''Rf:i3 CODE ITEM DESCRIPTION QUANTITY UNIT PRICE AMT. DATE DATE DATE DATE DATE DATE AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT TOTAL ESTIMATED COST : CONTRACTUAL: S 45 000.00 INCIDENTAL : $ 100.00 TOTAL $ 45,100.00 SOURCE OF FUNDS : To be filled in by EXPENDITURE CONTROL: PROJECT CODE APPROVED By. BIDS TO BE SECURED FOR Zoning Mailing FOR THE DEPARTMENT OF: Planning and Zoning Boards ADVERTISE • ON June 14, 1979 BIDS TO BE RECEIVED ON June 27, 1979 j' DIRECTOR ag ISSUING DEPARTMENT °IS v. DOGVIiL,..j•y L FOLLOWSI' .� FUNDS AVAILABLE FOR PROJECT INVOLVED EXPENDITURE CONTROLLER AD CODE COPIES TO: Purchasing (Org.) — City Manager — City Clerk —Expenditure Conhol — Issuing Department — Other Affected Department F OHM NO. to43- REV. 74 : WHITE GREEN PINK CANARY BLUE GOLDENROD `Sealed bids will be'' received by the City Manaaer':'and City Clerk of the City of Miami, Florida no later.`°than _ 10 00 o'clock A.M., June 27, 1979 for furnishing a mailing service including folding, inserting, affixing labels and postage on 176,000 letters in accordance with detailed specificati'on:s avai,nhle upon request at" the office of the Purchasing Agent, Purchasing Division 3318 Pan American Drive, telephone 579-5380. The City '-'a' ger` has : ►he': poker. • R. (rassie itanagc;