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Home My WebLink AboutR-79-0655• RESOLUTION NO796155 A RESOLUTION IN CONNECTION WITH THE 2ND ANNUAL OKTOBERFEST, ON OCTOBER 27, 1979, CLOSING CER- TAIN STREETS TO THROUGH TRAFFIC ON SAID DATES DURING SPECIFIED HOURS AND ESTABLISHING A PEDESTRIAN MALL; SAID STREET CLOSING SUBJECT TO ISSUANCE OF PERMITS BY THE POLICE AND FIRE DEPARTMENTS; PROVIDING THE SERVICES OF 1 REGULAR POLICE OFFICER; PROVIDING THE DELIVERY OF LITTER CONTAINERS; AND PROVIDING A MAXIMUM AMOUNT OF CASH ASSISTANCE IN THE AMOUNT OF $5,000 TO THE LITTLE RIVER COMMERCE ASSOCIATION, INC. SAID FUNDS TO BE ALLOCATED FROM SPECIAL PROGRANS AND ACCOUNTS; QUALITY OF LIFE PROGRAM - COMMUNITY FESTIVALS; SUBJECT TO SAID GROUPS; SUBSTANTIAL COMPLIANCE WITH ALL OF THE PROVISIONS AND CONDITIONS CONTAINED IN THE CITY OF MIAMI COMMISSION POLICY 100-4; AND FURTHER PROVIDING THAT THE SAID ASSOCIATION SUBMIT TO THE CITY MANAGER, WITHIN 60 DAYS FROM THE DATE OF SUCH FESTIVAL, A DETAILED ACCOUNTING OF GROSS RECEITPS RECEIVED BY IT BY WAY OF FEES AND FUNDS RAISED IN CONNECTION WITH THE AFORE- SAID FESTIVAL, TOGETHER WITH A DETAILED ACCOUNTING OF FUNDS DISBURSED, INCLUDING THE MANNER IN WHICH NET PROFITS ARE TO BE DISBURSED, TOGETHER WITH A STATEMENT OF THE SUMS DISBURSED. CONDITIONED UPON THE PROMOTERS OF THE OKTOBERFEST RAISING A TOTAL OF $10,000 ON THEIR OWN FROM OTHER SOURCES OF FUNDING. WHEREAS, the Little River Commerce Association, Inc. has requested assistance in connection with the 2nd Annual °ct°13erfest 1979; and WHEREAS, the City Commission has adopted a policy in connection l!lit11,, festivals of this type as reflected in the copy attached hereto. NOW, THEREFORE,BE IT RESOLVED BY THE COMMISSION OF THE CITY'OF . - - MIAMI, FLORIDA:. . • : ; . . Section 1. In order to establish a teMporarylpedeetran,,m411,:th, following streets are hereby Olosed,CothrOlightraffic-Oni6671,r',2i779.::,:',-. between 8:00 A.M. and 10:00 P.M. such closing treets:being ,sUbect,t7,the . , INDEX '. issuance of permits by the,Police.and-Fire.DepartMents: `,DOCLIMEN, PP N. E. 2nd Court from 82nd Street to 82nd Terrace; ITEM NO. 82 Terrace N. E. from N. E. 2nd Avenue to N. E. 2nd ' • ' - . . , . • • , • Section 2. The services of 1 regular Police Officer will be provided by the Police Department. Section 3. The use of an adequate supply of litter containers will be provided by the Department of Solid Waste. CITY COMMISSION MEETING OF SEP 2 7 1979 7 10.79-65 Section 4. 'Themaximtun sum of $5,000 is hereby allocated from Special Programs and Accounts - Quality, of Life Program 'for cash assistance`. to the LittleRiver :Commerce Association, Inc. subject to said group la substantial compliance with all of the provisions and conditions'contained in the City ;of -'Miami Commission Policy 100-4. Section 5. Conditioned upon the promoters of the..Oktoberfest raising a total of $10,000 on their own from other sources of funding. PASSED and ADOPTED this 27th day of September, 1979: MAURICE 'A'PERRE,: M A Y' O R- ATTEST: RALPH G. ONr' , CITY CLERK PREPARED AND APPROVED BY: ;'J (wf/X' /l ROBERT F. CLARK, ASSISTANT CITY ATTORNEY APED AS TO FORM AND CORRECTNESS: -2- "Sr 'P PORT /F DOCUMENTS FOLLOW„ 79-655 32. -fl: Joseph R. Grassie CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM FROM: Angela R. Bellamy Assistant to the City Manager .o,,,t: September 21, 1979 :;:ioJccr. Second Annual Oktobehfest. RE'FERENCE9: ENCLosURCS; The LittleRiver Community Association, Inc., has requested the City of Miami to provide $5,000 to sponsor the 1978 Second Annual Oktoberfest. In accordance with City C�nimission Policy 100=4, at least one-half of the total cash resources for the planned festival must come from sources other than the City of Miami. Of the total budget ,of $12,60.0.00, $4,000.00 is designated as in -kind staff personnel services, provided by the Little River Community Association, Inc. The total cash resources for the festival is estimated to be $8,660.00. It is recommended that a resolution be adopted authorizing the City to provide the cash amount of ,$4330 00 to be allocated from the CityQuality of Life Program according tothe provision of the Commission Policy. 1 You may recall that the City of Miami provided $ 5,000 to. the Little River Commerce Association, Inc to sponsor the 1978 "Oktoberfest.". The request for $ 5,000 was made and the funding granted prior to. the City Commission's adoption of an official policy concerning City contributions to such events. From the correspondence received, it appears that the LRCA is requesting about $ 7,500 from the City of Miami. The total budget for this year's event is estimated to be $ 12,660. According to the City Commissions Policy Plo. 100-4, at least one half of the total cash resources for the planned festival must come from sources other than the City of Miami. 0f the total budget of $ 12,660, $ 4,000 is designated •as "in -kind" staff personnel services, provided by the LRCA. Therefore, of the total cash resources estimated at $8,660 need forthe festival, the City is being asked to provide $ 7,500. I recommend that, if the City Commission wishes to provide some cash support for the "Oktoberfest," no more than $ 4,330 be allocated from the City's "Quality of Life Program," according to the provisionS of, the Commission's policy. In order to be able to procure enough funding to execute the planned program described in the LRCA's budget, it seems appropriate that the business establishments that are promoting: and will benefit by the "Oktoberfest" contribute the balance of funding required. " i�F PORTIVE (:)C3ivlL,s I S F O L L O'N" • .:•79-656 • LmC Vie? Co! Asseciailom DEC. 8281 N.E. 2nd Avenue 1 Little River 1 Miami, Florida 33138 1 754.7444 . 754:1444 • July 16, 1979 Bob Homan, Ass't City Manager City of Miami 3500 Pan American Drive Miami', FL 33133 Dear Bob: Confirming our telephone conversation, I am herewith submitting a revised budget showing the approximate additional cost that will be incurred in the prepara- tion of the ORTOBERFEST. You realize it is very dif- ficult for us to figure just exactly what the in -kind will be from our, operating budget as well as the in- kind services from our commerce members. ,,However, I trust this will help you in making a determination. Thank you in advance for Yours very truly, nette Eisenberg Program Coordinator Enclosure help. I am,. 'SUPPORTIVE DOCUMENTS . - _, OV`J" -655 ED FROM t) PT- OF LEISURE 1 FUNDS FROM" P.A.C.E. *LRCA RECEIVES FUNDS ALLOCA CERVICES GRANT WITH MATCH7� linile C ent Asseclailon9 • NMI ,1 8281 N.E. 2nd Avenue 1 Little River 1 Miami, Florida 33138 1754.7444 •754•1444 "P.A.C.E. COSTUMES ELECTRICIAN BUDGET OKTOUERFEST, OCTOBER 27, 1979 (L•'ntertainment)= ADVERTISING Herald, .News, Neighbors': and Radio Spots SIGNS, POSTERS, ETC. CANOPIES & TENTS CONSTRUCTION, BOOTH PHOTOGRAPHY ERECTION,,. ETC. PAINT, HARDWARE BARRICADES, FP&L INSURANCE SIIOWMOBILE CREW SECURITY - off -duty BEER LICENSE CHAIRS '1'A13I,ES PORTABLE "TOILETS MISCELLANEOUS KIDDIE RIDE, (FREE TO TROPII 1 ES AWARDS Miami Police CHILDREN PRINTING POSTAGE STATIONERY REPRODUCTION SHOWMOB.ILE STAFF PERSONNEL (LRCA) IN -KIND Services - Members'& Volunteers COST $11)0000 100.00..' 1.,000..00 1,700.,00 500.00 800.00 500.00 125. 00 150.00 30:00 100.00, 400.00 150.00 100.00 25 00 150.00 5000 100...00 .150."00 260.40 100':00 , 600.00, 2U0'.00 7 5. 0 0 75.00 80.00 4.,000.00. DOCUPviiN (- LLQW! 79-655 12, dGO TOTAL $-4-, : 9 0-.r-0a Ut1DC iiiei COMM Assedallion, OTC. 8281 N.E. 2nd Avenue 1 Little River / Miami, Florida 33138 / 754.7444 .754:1444 July 10, 1979 Bob Homan, Ass't City Manager City of Miami 350U Pan American Drive Miami, FL 33133 Dear Bob: .The time has come again for the Little River Commerce Association to ask the assistance of the City of Miami` in financing our annual OKTOBERFEST to be held October 27;197.9 in Little River. I know you are familiar with what we have been doing asfar as the development and the -promotion of the Area and from the enclosedmaterial, the 'success we had last year. The budget I am enclosing is a very frugal one as you will notice. Our personnel, mailing and printing will come from`our County funded budget. However, what,is'listed iS.actual out-of-pocket expenses. Please let me hear y !� Annette Eisenberg. Program Coordinator hE/mh Enclosures from you by, return mail or phone. 79-655 Rave COMIC Assevaim, gum 8281 N.E. 2nd Avenue 1 Little River I Miami, Florida 33138 1754.7444 •754.1444 BUDGET OKTOBERFEST, OCTOBER 27, 1979: wP.A.C.E. COSTUMES ELECTRICIAN ADVERTISING - Herald, News, Neighbors and Radio Spots SIGNS, POSTERS, ETC. CANOPIES & TENTS CONSTRUCTION, BOOTH PHOTOGRAPHY PAINT, HARDWARE BARRICADES FP&L INSURANCE' SHOWf4OBILE:_CREW SECURITY off -duty Miami' BEER LICENSE CHAIRS TABLES PORTABLE TOILETS MISCELLANEOUS'. KIDDIE RIDE (FREE`. TROPHIES: -'AWARDS Police *LRCA RECEIVES FUNDS ALLOCATED MATCHING FUNDS FRO I ' P . A. C : E . 1,000.00 100.00 1•,000.00 1,700.00 500.00 800.00 500.00 125.00,. 150.00 30.0 100.00 400..00 150 00" 300.00 25.00 LEISURE SERVICES GRANT WITII 79•655