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Home My WebLink AboutR-79-0647WHEREAS, the City "SUPPORTIVE DOCUMENTS FOLLOW" A RESOLUTION IN CONNECTION WITH THE 7TH ANNUAL HISPANIC HERITAGE WEEK, ON OCTOBER 5TH THROUGH OCTOBER 14TH, 1979, CLOSING CERTAIN STREETS TO THROUGH TRAFFIC ON OCTOBER 14TH, 1979 DURING SPECIFIED HOURS AND ESTABLISHING A PEDESTRIAN MALL; SAID STREET CLOSING SUBJECT TO ISSUANCE OF PERMITS BY THE POLICE AND FIRE DEPARTMENTS; PROVIDING THE SERVICES OF 7 REGULAR POLICE OFFICERS; AND PROVIDING A MAXIMUM AMOUNT OF CASH ASSISTANCE IN THE AMOUNT OF $6,514 TO THE METROPOLITAN DADE COUNTY OFFICE OF LATIN AFFAIRS, SAID FUNDS TO BE ALLOCATED FROM SPECIAL PROGRAMS AND ACCOUNTS: QUALITY OF LIFE PROGRAM - COMMUNITY FESTIVALS: SUBJECT TO SAID GROUPS' SUBSTANTIAL COMPLIANCE WITH ALL OF THE PROVISIONS AND CON- DITIONS CONTAINED IN THE CITY OF MIAMI COMMISSION POLICY 100-4; AND FURTHER PROVIDING THAT SAID OFFICE SUBMIT TO THE CITY MANAGER, WITH 60 DAYS FROM THE DATE OF SUCH FESTIVAL, A DETAILED ACCOUNTING OF GROSS RECEIPTS RECEIVED BY IT BY WAY OF FEES AND FUNDS RAISED IN CONNECTION WITH THE AFORESAID FESTIVAL, TOGETHER WITH A DETAILED ACCOUNTING OF FUNDS DISBURSED, INCLUDING THE MANNER IN WHICH NET PROFITS ARE TO BE DISBURSED, TOGETHER WITH A STATEMENT OF THE SUMS DISBURSED, AND ESTABLISHING THE AREA PROHIBITED TO RETAIL PEDDLERS DURING THE FESTIVAL PERIOD.. requested assistance in connection with the and 7TH ANNUAL HISPANIC HERITAGE WEEK; Commission has adopteda policy in connection with festivals of thistype as reflected in the copy attached hereto; NOW, THEREFORE,; BE IT RESOLVED BY THE COMMISSION OF THE CITY OF DOCUMENT, INDEX MIAMI, FLORIDA Section n order to establish ITEM NO temporary pedestrian mall, the followingstreets are hereby closed to through traffic on October 14, 1979,' between 1:00 P.M. issuance of pormits by the Police and Fire Departments. and 10:00 P.M. such closing of streets being.. subject to the From S. W. 14th Avenue West to`S. W. 23rd Avenue Section 2' The services of 7'regular Police, Officers will be provided by the Police Department. Section .°3 " The sum of $6,514 is hereby allocated from Special Programs and Accounts Quality of Life Program Metropolitan Dade County Office o Latin Affairs for cash assistance to the subject to its ary COMMISSION MEETING OF SEP 2 ? 1973 79-64 II Mowm .1.......... . . 91 compliance with all of the provisions and Policy.100-4. of Miami Commission ATTEST: RALPH conditions contained', in the City, PASSED AND ADOPTED this 27th day o ONGIE, CITY CLERK PREPARED AND APPROVED BY: edLt./i lOct.4./c ROBERT F.,.CLARK ASSISTANT CITY ATTORNEY OVED AS TO FORM AND CORRECTNESS: 1114P4111 vr GE F. KNOX, JR., C Y ATTORNEY` September . 1979. Maurice A. Ferre. Maurice. A. Ferre, M A Y O.R "SUPPORTIVE FOLLOW" 79— 647 -2- TO: 3 Joseph R. Grassie City Manager CITY OF MIAMI. FLORIDA ti`ITF_F�•C)1=�11:.� ;,IrPMIC RANDUNI n.vTc: September 18,' 1979 SItflJECT: Hispanic; Heritage Week- , Request for Funding Last year the City of:, Miami provided $ 5, 000;, "to, the Metropolitan Dade County Office of Latin Affairs to sponsor the Sixth Annual Hispanic Heritage Week. The request was made and funding granted prior to the City Commission's adoption of an official policy concerning City contributions to such events.' This year, $7,349.00 has been requested from the City. of MiamiThe .total budget for this year's event is estimated to be '$241,089.00. Of the requested amount, $5.,744.00 is for `City services (i.e. Police, Solid Waste, and Leisure Services). for events to be helcl within City limits at off -duty rates, $835.00' is for security deposits and insurance; $770.00 is for contri- bution toward per diem cost of folkloric groups from Iispanic Countries (the total cost of the groups is estimated to be $55,370). According to:. the City Commission. Policy No. 100-4, . al security deposits for damage or clean-up inust be paid by the organization sponsoring the event and no insurance requirements will be waived. recommend that, if the City; Commission wishes�to._pro- vide' cash support for .the;Seventh Annual Hispanic Heritage Week, no: more than $6,.514-00 be allocated from the City's: Oualityof Life Program, according to the provisions of,; the Commission's policy ($7,':349.00 less $835.00 insurance and security deposit). "SLID"',P7VE , ‘ r , .1.' r 1" % { f7i ••,79- 64 HISPANIC .HERITAGE WEEK COMMITTEE METROPOLITAN DADE COUNTY, FLORIDA OFFICE OF LATIN AFFAIRS 140 WEST FLAGLER STREET, SUITE 1104 MIAMI, FLORIDA 33130 (305) 579-5270 AIDA T. LEVITAN, DIRECTOR 7ANNUAL Oc, HISPANIC HERITAGE. WEEK. HONORARY CHAIRMAN Hon. Dr. Roberto Garcia Perna Consul of Colombia CHAIRMAN Eloy Vazquez VICE-CHAIRMAN Fred Berens IMMEDIATE PAST CHAIRMAN William Alexander PAST CHAIRPERSONS Rolando MIllas Teresa Zubizarreta Maria Elena Torano Eloy Vazquez TREASURER Eugenio Montoya SECRETARY Christina Bruce DIRECTORS Alicia Baro Vivian Quevedo Carlos Santamaria Parker Tompson MEMBERS Larry Adams Horatio Aguirre Rogelio Barrios Martha Becquer Ana Mari Brechner Armando Codina Humberto Cortina Norman Davis Mercy Diaz Miranda David Egozi Jose Feito Carlos Ferro David Fincher Willie Gort Bill Gregg Robert Leider Herb Levin Hon. Raul Martinez Ramon J. Moral Eduardo Padron Demetrio A. Perez Luis Puello Lee Pugh Garth C. Reeves, Jr. Aldo Rodriguez William S. Ruben Jane Smiley Roberto Torricella Hon, Jorge Valdes George Voisky August 26,, 1979' Hs. Angela Bellamy City Hall Dinner Key P.O. Box 330708 Miami, Florida 33133 Dear I4s. In reference to our; petition of July, 1979 to Hr. Grassie, and as per my"W;telephone conversation of August 24 with you, we. wouldlike to delete our request for the showmobiles, with the exception of the one requested for the Wynwood Festival:'. For'your information,attached you will find a copy of the budget we subrnitted_on July 9. We hope •to hear from you" soon', for as you know Hispanic Heritage Week is but a month away Ifyou have. -any questions please call me at 579-5270. Sincerely,, Virginia Flores Godoy Community Services Coordinator cc I-Iuniberto .Cortin Attachments i +....." Rf o, L p'r` , g Fr fl i METRODADE HISPANIC III UAL HISPANIC: HERITAGE WEEK HONORABLE CHAIRMAN Honorable Dr. Roberto Garda Pena . Consul de Colombia CHAIRMAN Eloy Vazquez VICE-CHAIRMAN Fred Berens IMMEDIATE PAST CHAIRMAN William Alexander PAST CHAIRPERSONS Rolando Millar Teresa Zubizarreta Maria Elena Torano Eloy Vazquez TREASURER Eugenio Montoya • SECRETARY Christina Bruce DIRECTORS Alicia Barg Vivian Quevedo Carlos Santamaria Parker Tornpson MEMBERS Larry Adams Horan() Aguirre Rogelio Barrios Martha Becquer Ana Mari Brechner Armando Codina Humberto Cortina Norman Davis Mercy Diaz Miranda - David Egozi Jose Feito Carlos Ferro David Fincher Willie Gort Bill Gregg Robert Leider Herb Levin Councilman Raul Martinez Ramon J. Moral Eduardo Padron Dernetrio A. Perez Luis Puello Lee Pugh Garth C. Reeves. Jr. Aldo Rodriguez William S. Ruben Jane Smiley Roberto Torncella Jorge Valdes George Volsky EXECUTIVE DIRECTOR Aida T. Levitan AGE W EEr COMMITTEE METROPOLITAN DADE COUNTY, FLORIDA OFFICE OF COUNTY MANAGER LATIN AFFAIRS AIDA T. LEVITAN, DIRECTOR 140 WEST FLAGLER STREET, SUITE 1104 MIAMI, FLORIDA 33130 (305) 579-5270 July 9 Mr. Joseph Grassie City Manager City Hall DinnerKey P.O. Box 330708 Miami, Florida 33133 Mr. Robert Homan Dear Mr. Grassie: Upon a telephone conversation, with Mr. Robert Homan we have rectified the request we sent you on June 17 asking for services from the City of Miami, during. Hispanic Heritage Week. POLICE DEPARTMENT Eighth Street Folkloric Festival from 2 - 10 P.M. 1 lieutenant ea. $11.75/hr.jx 8 S 94.00 2 sargeants ea. 10.25/hr.`x 8 = 164.00 13 officers ea. 9.00/hr. x 8 936.00 126 non lighted,barricade es,no: fee. Lvyncx�od Festival - October 13 1979 (Roberto' Clemente Park) from 9:00 - 10 P.M. Parade (9:00 11 A.M. 8 officers x 2 x $ 9.00 : $144.00 i sarg&i}t x 2 x"$10.25 = 20.50 $164.50 10 -P.M.) $162.00 "SUPPORTIVE DOCUMENTS FOLLOW" $ 326.50 Mini -marathon - October 14, 1979 (Start -End at the Allapatah. Y.M.C.A.) 7 10 A.M. Mr..t'oseph. Grassie' ,July. 9, 1979 Mini marathon cont. 1 lieutenant ea. 2 sargeants ea. 13 officers ea. SANITATION. $11.75/hr. x 3 $10.25/hr.'x 3 $ 9.00/hr. x 3 TOTAL 244 man-hour Disposal of Garbage $ 35.25 61.50 351.00 $447.75, Sanitation TOTAL $2, 689.93� DEPARTMENT OF LEISURE SERVICES Festival West October .;7,;1979 from 10 10 P.M. Eighth 1 small showmobile (Labor of 2'men): 1 big showmobile .(Labor of 4„men) SUB TOTAL reet.Folkloric Festival.- October 14, 1979 1 16 small showmobile (Labor of 2 booths (rental) , (Deposit of undamaged property), Manpower to load, off-load, set-up, and dismantle the booths SUB TOTAL. Wynwood Festival - October 13, 1979. from 9 - 10 P.M. 1 big showmobile PARKS :&:.RECREATION DEPARTMENT. (Labor. of FINAL men) $214.7i 405.7 $620.49 $214. 76' 160.00 500. 1,`495.25' 4 men $405.73 TOTAL ,$1,900.:3. $800.00 Watson Island October 12,"1979, from 10 1 PM. (no,fee) Roberto Clemente Park insurance rental fee October 13 1979, from .12" 1'0 P. 35.00 13.52 1.04/hr. x .;13 TOTAL 5 Mr. Little Havana Activities Center.'- October 6,. 1979 performance rental fee rehearsal fee (October 5, 1979).. TOTAL $1:00.00` 25.00. $125.00. 1979 CITY OF MIAMI CONTRIBUTION TOWARDS FOLKLORIC GROUPS (accommodations and cost of per diem of folkloric groups from Panama, Costa Rica, Puerto Rico, Dominican Republic and Mexico - a'. total of 95 persons during 10 days) Please let is require Sincerely, .v� Aida T. Levitan, Ph. Director ATL/VFG/mv cc: TOTAL $769.32 7,502.00 or if, additional' information " Sly PPORTNE GU‘rJuML.N5 FOLLOW" 9-647 September 28, 1978 •, Res 78-602 C C CITY OF MIAMI COMMISSION POLICY A policy describing the City's participation in and support of.festiVals, cultural and sports events which P. are planned and operated bylocal:citizens' and business organizations. • 100 - 4 The. City Commission supports and encourages citizen -sponsored and:!. citizen -run festival, cultural and sports events. These events encourage civic pride, tourism, and areawide recognition of the cultural diversity and heritage that is present in Miami. The extent to which the City of Miami will provide financial or services support for ,these events should be.outlined .ina policy statement,to ensure that such support can be properlybudgeted and planned: This policy will also provide for uniform and proper control of city funds. POLICY: It is the policy of the Miami City Commission that support, both direct financial or the provision of services, may be provided to established, recurring festival, cultural and sports events and to "first time" events if funding has been identified in the annual budget and if certain specified requirements are met. Budgeted and approved funding will cover both direct financial support and services support, which is provided on an overtime basis. The City Commission may authorize the disbursement of cash or the provision of "billable" services only from funds specific- ally identified in the annual budget for festival support, and only if the following conditions are. met: 1. The requesting organization must be a legally constituted entity with officers clearly identified. ▪ At least one-half of the total cash resources for the festival or other event must be provided from sources:'other than the City of Miami . In order for the City Manager to make a proper: recommendation, the requesting organization must.present the"following infor-'r oration at least one month prior to:.the City Commission's con sideration of the request: • A detailed description of the proposed event, 'including dates, times, places, nature of events, type of acts, etc A complete and detailed budget for the event, showing sources and amounts of anticipated revenue, and showing ;6 47 CITY COMMISSION POLICY Pestivals,`;Cultural and Sports Events.. categories and amounts of plannedexpenditures: ci If the requesting organization has sponsored similar ,events previously, a summary` statement:, showing .co- sponsors, reveritie and expenditures must be furnished... d. An agreement, signed by the requesting organization, stating that the above requirements have been met,. identifying how the City's cash contribution (if any) will be used, and specifying that an independent auditor, named by the organization and approved by the City Manager, will be engaged to providea full and complete audit. . A final report and an auditor's statement (including a financial statement). must be provided to the City by the requesting organization within 60 days of the closing of the event. The City's administrative requirements for these festival, cultural and sports events will be handled through the City Manager's Office or through a°coordinator designated by the City Manager. This coordinator will administer this policy and provide liaison to departments affected. The sponsoring organ- ization is responsible for making all the necessary arrange- ments, secure permits, make reservations, and to ensure that all other requirements are satisfied. Apart from any support provided and covered in Sections.A &,B,.;. thefollowing City assistance may be provided withoutcharge to organizations sponsoring festival, cultural and sports events: 1 • Reduced fees for facilities and equipment as recommended , -by' the City Manager. (For example: Bayfront Auditorium, Marine Stadium, parks,; showmobiles, etc.) • Labor and other services provided by operating departments during regular hours a's work schedules permit. Permission for official closing of streets.., Apart from any support provided and following services, provided must be tions: covered in Sections A & B, the charged to sponsoring .organiza- 1 Any labor or other in -kind services provided during non -routine hours and; in overtime situations. 2. A11 labor, utilities, equipment and insurance costsrelated to use of City facilities must be paid by the sponsoring organization The City will not provide and pay for off duty policemen required for an event. No insurance requirements will be waived. All security deposits for damage or clean-up must be paid by organizations sponsoring these events.