HomeMy WebLinkAboutR-79-0799RESOLUTION 7 9- 7 9 9
A RESOLUTION ACCEPTING THE BID OF JETCOAT CO. FOR FURNISHING
APPROXIMATELY 200,000 GALLONS OF EMULSIFIED ASPHALT ON A
CONTRACT BASIS FOR ONE YEAR FOR THE DEPARTMENT OF PUBLIC
WORKS AT A TOTAL COST OF $90,000.00; ALLOCATING FUNDS FROM
THE 1979-80 OPERATING BUDGET OF THAT DEPARTMENT; AUTHORIZING
THE CITY MANAGER AND THE PURCHASING AGENT TO ISSUE THE PUR-
CHASE ORDER FOR THIS MATERIAL.
WHEREAS, pursuant to public notice, sealed bids were received
October 12, 1979 for the furnishing of approximately 200,000 gallons
of Emulsified Asphalt on a contract basis for one year for the Depart-
ment of Public Works; and
WHEREAS, invitations were mailed to fourteen potential suppliers
and two bids were received, and
WHEREAS, funds for this purchase are available in the 1979-80
operating budget of the Department of Public Works; and,
WHEREAS, this material will be used by the Department of Public
Works for the purpose of street repairs; and
WHEREAS, the City Manager and the Department of Public Works
recommend that the bid received from Jetcoat Co. be accepted as the
most advantageous bid to the City;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF OTHE1 1 nn Y
c �� ' Al D C
OF MIAMI, FLORIDA: "DOCUMENT '�I L
ITEM NO.:
Section 1. The October 12, 1979 bid of Jetcoat, Inc. for
furnishing approximately 200,000 gallons of Emulsified Asphalt on a
contract basis for one year for the. Department of Public Works at a
total cost of $90,000.00 is hereby accepted with funds hereby allocated
from the 1979-80 operating budget of that department.
Section 2. That the City Manager is hereby authorized to instruct
the Purchasing. Agent co issue the Purchase Order for this material.
PASSED AND ADOPTED this 261-h day of
At est: C^
GAG � C52fn
City Clerk
PREPARED AND APPROVED BY:
044.t. avix
ROBERT F. CLARK
ASSISTANT CITY ATTORNEY
Nnvember 1979.
Maurice A. Ferre
MAYOR
APPROV
.e CORRECTNESS:
. KNOX, JR.
CITY ATTORNEY
rr
79-799
36,
Mr, Joseph R. Grassie
City. Manager
Mul ns
Purchasing Agent
November 7, 1979.
FILE:
Recommendation for Resolution
and Award of Bid: Emulsified
Asphalt
Award of Bid. Resolution
Pursuant to public notice, sealed bids were received
October 12, 1979 for furnishing approximately 200,000
gallons of Emulsified Asphalt on a contract basis for
one yearfor the Department of Public Works.
Invitations were mailed to fourteen potential suppliers
and two bids were received as follows:
Bidder
Central 0i1 Asphalt Corp.
Jetcoat Co.
Amount
$88,760.00
$90,000.00
Funds for this purchase are available in the 1979-80
operating budget.
The emulsion is used on a routine basis in sealing
asphaltic street surfaces and as a tack coat prior to
placing asphalt.
Although Central Oil Asphalt Corp. submitted the lowest
price, their bid included a stipulation that all price
increases would be passed on to the buyer. Jetcoat Co.
did not include an escalation provision, which means
their price is firm for one year.
It is recommended that the award be made and a resolu-
tion be passed accepting the most advantageous bid as
received from Jetcoat Co. for furnishing approximately
200,000 gallons of Emulsified Asphalt on a contract
basis for one year at a total cost of $9.0,000:00.
The Department of. Public Works concurs with this recom-
mendation.
ALM/hcn
Y -
'' 79-794
ITEM:
DEPARTMENT:
AWARD OF BID
Approximately 200,000 gallons
Public Works
TYPE OF PURCHASE: Contract for one year
REASON:
Street repairs
POTENTIAL BIDDERS: Fourteen
BIDS RECEIVED:
TABULATION:
FUNDS:
CERTIFIED AS
Two
Bidder
Central Oil Asphalt Corp.
Jetcoat Co.
1979-80 Operating Budget
TO AVAILABILITY OF FUNDS/SOURCE:
BID EVALUATION:.
"SUPPORTIVE
DOCUMENTS
FOLLOW"
RECOMMENDATION:
Bid No. 78-79-130
ofEmulsifiedAsphalt.
Department of Finance
Amount
$88,760.00
$90,000.00
Both bids meet the specifications. One potential
bidder advised they were not willing to bid firm
prices for petroleum products.
Central Oil Asphalt Corp. submitted the lowest price.
However, their bid included a stipulation that all
price increases would be passed on to the buyer.
The bid price from Jetcoat Co. is firm for one year.
The unstable market for petroleum products would
indicate that the potential cost savings of $1,240.00
from awarding the lowest bid would not in fact be
realized.
IT IS RECOMMENDED THAT THE AWARD BE MADE TO JETCOAT
CO.
The Department of Public Works concurs.
79-799.,E
Public Works
Central Oil Asphalt Corp.
BID SECURITY
DATE BIDS RECEIVED Oaotber 12, 1979
TYPE OF SECURITY
$88,760
P. 0. Box 13074, Port Everglade
5
Ft. Lauderdale, Fla 33316
Jetcoat Emulsions
$90,000
P. 0. Box 557005
Miami, Florida 33155
AMOUNT
FOR
ACCOUNTING
USE.
"SUPPORTIVE
''LC)(1tJ►\11,1::.1 S
CAUL
Received the above described checks this day of
FOR ACCOUNTING DIVISION
19
757.000.00
(' CITY OF MIAMI, FLORIDA '
REQUISITION FOR
ADVERTISEMENT FOR BIDS
QUANTITY REPRESENTS DEPARTMENT
REQUIREMENTS FOR MONTHS
I r L
DEPT!DIV Public Works
ACCOUNT CODE 310503•-750"-693001.
4( BID NO. 78•-19-130 DATE 9/24/79
J
Z PREPARED BY CB 3 PHONE 3 7 9 -6 3 S0
a
t. to 01'4
H o 'G72
t(4 t.' ';0
0 CI
rS -f,
riAt
DATE DAT DATE DATE DATE DATE
AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT. AMOUNT
i CODE
ITEM DESCRIPTION
QUANTITY
UNIT
PRICE
AMT.
0
G
LLf
LtJ
(X.
"SUPPORTIVE
DOCUMENTS
FOLLOW"
TOTAL
ESTIMATED COST :
CONTRACTUAL: $
1(00,00.
INCIDENTAL :
75,100.00
TOTAL.
SOURCE OF FUNDS :
APPROVED BY
BIDS TO BE SECURED. FOR
iu1. 3. 3ed As 3ha1t
FOR THE DEPARTMENT OF:
Public Works,.
ADVERTISE ON
Septe b r n t : 1979
BIDS TO BE RECEIVED ON
October 12 1979
1
DIRECTOR OF ISSUING DEPARTMENT
To be Jilted in by
EXPENDITURE CONTROL:
PROJECT CODE
FUNDS AVAILABLE FOR PROJECT INVOLVED
EXPENDITURE CONTROLLER
AD CODE
COPIES 7'0 Purchasing (Org.) City Manager —city Clerk —Expenditure Control — Issuing Department - Other AJ/ected Department`.
FORM NO. 1043- REV. 7A WHITE GREEN PINK CANARY BLUE GOLDENROD
Legal Advertisement
Bid No, 78-79-130
Sealed bids will be received by the City Manager and
City Clerk of the City of Miami, Florida rio later than
10:00 AM o'clock October 12, 1979
for furnishing Eimul.sified Asphalt
on a contract basis for one year for the Department
of Public Works
in accordance with detailed specifications available
upon request at the office of, the Purchasing Agent,
Purchasing Division, 331E Fan ? erican Drive,::•Miami,
telephone 579-63E0. The City Manager has the power to
reject all bids and readvertise.
J.R. Grassie
City Manager