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HomeMy WebLinkAboutM-80-0030Joseph R. Grassie City Manager Dena Spillman, Director Community Development January 4, 1980 0vertown.Community Development Advisory Board & New Washington Heights Commumity Development Conference, Inc. "' ""'City Commission Meeting January 10, 1980 Following the City Commission directive at their meeting of Novem- ber 26, 1979, three joint meetings were held between the Community Development Advisory Board and the New Washington Heights Board. The meetings, chaired by Mr. Howard Gary, Assistant City Manager, were held on November 28, December 4 and December 13, 1979; copies of each meeting's minutes are attached for your information. The joint meetings were well attended by both groups and discussion of the issue was extensive. At the first meeting the roles of both the boards and city staff were questioned. The perceived problems between the two groups were also discussed. Finally, a positive step was taken by "brainstorming" potential solutions to the problems. At the second meeting, the roles of the two boards and staff were fur- ther clarified. Discussion then turned to a proposed draft "Mutual Pact of Understanding" (attached) which incorporated the essence of many of the solutions discussed in the previous meeting. Board mem- bers were asked to review the pact and return to the next meeting with recommendations and amendments. The third joint meeting focused on agreement to the proposed "Pact of Mutual Understanding." Of the eight points in the pact, discussion centered on points 7 and 8; consensus was reached on the other six. The major point of contention was the wording of item number 7, which reads as follows: 7.) "The Community Development Advisory Board agrees to drop all charges against the New Washington Heights organization." The details of the discussion are included in the minutes for the third Special Meeting which is attached. An impasse developed and no agree- ment was reached. 717,11- Special Joint Meeting of Overtown Advisory Board and New Washington Heights Board Wednesday, November 28, 1979 Phyllis Wheatley Elementary School 1801 N.W. 1st Place Please note that this was a special joint meeting of the Overtown Community Development Advisory Board and the New Washington Heights Economic Development Conference.' This meeting was held as a result of the City of Miami Commission held on Monday, November 26, 1979. The meeting was convened in order to resolve ideological and philosophical dif- ferences of the two Boards in question and as a result of a mandate given both parties by the City of,Miami Commission. The following is a summary of that joint meeting: City Staff Present Mr. Howard Gary, Assistant City Manager Mrs. Nancy Bahn, Assistant Director for Community Development Mr. Frank Castaneda, Community Development Coordinator Mr.. Lloyd Spooner, Planner, City of Miami Planning -Department Mr. Ron Lopez, Community Involvement Specialist/Recorder Overtown Advisory Board Members Present Bishop George Johnson, Chairperson . Mr. Charles Cash, Vice -Chairperson Ms. Gloria Perry Ms. Dana Chapman Ms. Laura Bethel Mr. Tom Jordan Mr, Benjamin Brown Mr. Ghar1_e-s Brown Mr. O'Connor T. Clark Mr. Sidney Cox Mr. William Johnson New Washi na' n Heights Board Mr. Moses F1 ,nce, Chairperson Rev. Winston Rudolph Mr. Reginald .ton Mr. Joseph W. Poitier Mrs. Addie C. Mrs. Jackie Bell, Executive Director Please note that some members of the Overtown Community Development Advisory Board also serve on the New Washington Heights Board. Mr. Howard Gary, Assistant City Manager chaired the meeting and explained that the objectives of the meeting were to come to some agreement and consensus of the two groups involved. Mr. Gary informed that both entities must come to a level of understanding and both entities must resolve their differences. as a result of the mandate of the City of Miami Commission, which indicated that .there were two questions: Resolve differences or a loss of funding would occur to New Washington Heights and the Overtown Advisory Board would be disbanded. 3 Mr; Gary indicated City Staff observations of some of the problems and they are as follows: 1- Division in the Community (Commission point of view) Objective: Unity between the two Boards 2- Community wide election of the New Washington Heights Board (Community Development point of view) Objective: Stimulate community participation. 3- The Advisory Board does not realize it's role (New Washington Heights point of view) 4- Unity (Department of Community Development point of view) Objective: Better results from funded projects; There were other problems stipulated by Mr. Gary which included the problem of the role of the Advisory Board and the role of New Washington Heights Board, Mr, Gary explained that there are alternative approaches in clarifying those roles and he explained the way the City views those respective roles. Roles: Community Development Advisory Board - Nancy Bahn, Assistant Director of Community Development, Mrs. Bahn explained that the Advisory Board's role is explained in the Citizen Participation Guidelines. The Board through Citizen Participation, indicates that the Board is to provide an opportunity for residents to identify needs and concerns, to elicit the recommendations of program priorities from the community, The Board is to recommend priorities when it comes to projects, and the Board is to review progress activ- ities within the target areas. They may review, and take official action on their committee reports, they are to address and resolve target area concerns prior to being addressed to the City Commission and it specifically states, only matters approved by majority votes of the members present, shall be referred to the Commission. Minority points of view shall be documented as well, and the Board shall provide open meetings. Roles: New Washington Heights The City has a contract with New Washington Heights, this contract was entered into prior to the establishment of the existing Community Development Advisory Board and the role is to fullfill its work contract with the City. New Washington Heights should be responsivE to the City when the City requests informational reports from them. • In summation, the Community Development Advisory Board is responsible for all activities occurring in Overtown in the expenditures of Community Development funds and also the expenditures of Dade County Community Development funds arc9cting Culmer, which means that anyone who operates programs in the Overtown area, must bE •eviewed and conimented on by the Community Development Advisory Board. The Community Devel.::►ent Advisory Board will be that Board that the City deals with regarding all Community Dev, .himent activities in Overtown. The Community Development project, namely.New Washington Hi;;hts and other projects that may be implemented as.the year progresses, would have to cone to the Community Development Advisory Board with their proposals. The Community Development Advisory Board will review them and give their recommendations to staff and staff will make those recommendations to the City Commission with the Community Development Advisory Board being present. Once that has been approved, the staff will contract with those non-profit agencies; These non-profit agencies, according the way the contract is written with the scope of services, will be responsible for providing periodical progress reports to staff who will in term provide them to the Community Development Advisory Board, so they can••understand the progress of various projects;. The scope of services and progress reports will be a of the contract and the reporting periods will be a part of the contract, and will be done as neccessary. A series of questions arose concerning the roles of the Boards: 4 Question What recourse does the Community Development Advisory Board, have when that Board finds a program not functioning in the best interest of the Community? (C. Brown). Answer: The City Commission and the City staff perceive the body to which they. relate to in terms of decisions,in the Culmer area, as the Community Development Advisory Board. Secondly, with regards to recourse, the contractors, namely those non-profit agencies, will-have.a contract with various milestones and various reporting periods. They have to report to the Community Development Advisory Board and staff, then staff would analyze the. information and put it in a progress report. Those agencies for which you feel are not achieving their goals and objectives, you would recommend to staff that corrective action be taken: Then it is up to staff to take whatever action that has to be taken and present it to the City Commission. (H. Gary) Question: What are some of the services New Washington Heights has performed in the past and what are. the services they are working on now, since they are supposed to be a service oriented organization? (B. Brown) Question: What reports have you received regarding services being provided in this area? (T. Jordan) Answers: Firstly, we have got to come to a conclusion of a problem. If we don't,,the Advisory Board is going to go and secondly, the funds to New Washington Heights will be suspended. This was passed by City Commission through resolution and will be active on January 10, 1980. We can talk about everything actual or in the past,.,but that does not help 'us presently or in the future. The contract we presently have with -New Washington Heights was entered into prior to the Community Development Advisory Board's existence, therefore, they did not come to you for any kind of review or comments. The contract is binding; we have to honor that contract. As long as they fullfill their scope of services, there is nothing we can do about their contract; it's legal and it's binding: Their contract has been in effect since July of this year. We have modifications to that contract, we satndown with the staff or is contract, they have been late this year because of the requirements we placed on them. At this point, New Washington Heights is not ready for a progress report. (H.Gary) Question: What is the role of City staff in relation to the Boards? (G. Perry) Answer: The staff role: You have two staffs to serve the Community Development Board. You have staff from -the Department of Community Development, which is Mrs. Spillman's Department, Mr. Lopez. your Community Involvement Specialist, Mrs. Spillman, Mrs. Bahn and various other people are to assist you. You also have staff from the P)ann;ng Department. lr.'Spooner .Y is the Planner for the Culmer are so uu have t•.io basic sources of information. Your Community Involvement Speci,l St hels you'ariswer certain gu,ntihns, get meetings set up and is there to help you and ,i'.e you technical assistance. The Community Development staff cea mainly with recom'r,er4at. ons after the Planner receives them awl deals with Ihe federal regulations on what can and cannot be done within those federal regulations. The Planner - 5 - you have assigned to your area works with you in regards to the planning of the projects 'and should be able to talk to you about the status of projects and provide other infor- mation about project and project planning. Staff relations with New Washington Heights: Our Department develops the contracts for. the Community Development funds for various agencies. We work with New Washington Heights in developing contracts, developing work programs, monitoring guidelines and planning and evaluations. (Nancy Bahn). At this point in the meeting all Board members present decided to use .their time brain- storming and arrive at constructive solutions. Prior to the "brainstorming session, Mrs. Chapman gave a chronological background related to the New Washington Heights Board. 31 solutions came from this joint meeting of the Overtown Advisory Board and the -Board of New Washington Heights. Both Boards agreed to meet on Tuesday, December 4th, 1979,.at Phyllis Wheatley Elementary School at 7:00 p.m. Attached you will find a copy of 31 solutions and a listing of those in attendance. The meeting was adjourned at 9:47 p.m. 6 BRAINSTORM Solution on -task Election to allow participation 'Modification of by-laws Better communication NWH reports to CDAB Joint activities Written role clarification Issues to be addressed by CDAB Recognition of CDAB by Dade County Performance objective for NWH Indicators time line Responsible monitoring by city Periodic workshops Federal guidelines as criteria Su gestion for open meetings- except in cases of disruption Clarification of resolution to dissolve CDAB by city Public notification of meeting Appoint to CD Advisory Board -a member from NWH Conduct membership drive Resolution of qualification Clarification of board elected Constituencies (make-up of board, etc.) LDC clarify relationship Mutual respect - NWH, CDAB, city Copies. of legal constraint and guidelines made available Accountability for all funds received - continued - 7 ' page 2 Joint resolution to C.D. about their action on 11/26 Productivity assurances Start working on solution Supervise and monitor election Is organization community -based or non-profit? Clarify its status Officially drop charges. Second Special Joint Meeting of Overtown Advisory Board'and the New Washington Heights Board Tuesday, December 4th, 1979 Phyllis Wheatley Elementary 'S,chool 1801 N.W. 1st Place This was a follow-up meeting of the Overtown Community Development Advisory Board and the New Washington Heights Economic Development Conference. The'meeting was convened in order to resolve ideological and philosophical differences of the two Boards. The following is a summary of that meeting:. City Staff Present Mr.' Howard Gary, Assistant City Manager Mrs. Nancy Bahn, Assistant Director of Community Development Ron Lopez, Community Involvement Specialist/Recorder 0vertown Advisory Board Members Present: Bishop George E. Johnson, Chairman Mr. Charles Cash, Vice -Chairperson Mrs. Margaret Brown, Secretary tlr. Clinton Brown Mr. O'Connor T.' Clark F1r. Benjamin Brown Mr, Irby McKnight Ms, Gloria Perry New Washington Heights Mr. Moses Florence Mr. Reginald Burton Mrs. Addie Cobb Mr. William Johnson Mrs. Dana Chapman Mr. Sidney Cox Mrs. Laura Bethel Mrs. Jackie Bell, Executive Director, New Washington Heights Economic Development Conference Inc. Please note that some members of the Overtown Community Development Advisory Board (CDA>) also serve on the New Washington Heights Board. This Meeting started at 7:30 p.m., Howard Gary prefaced the meeting by asking for time constraint.on the discussions of the evening. Items covered at this meeting were: 1. Roles of New Washington Heights Roles of Overtown CDAB Roles of City Staff 2. Summary of issues as perceived by staff. 3. Positive solutions discussed at the last joint meeting. - 4. Where do we go frer^. here? _ g _ 0. Nancy Bahn, Assistant Director for Community Development for''the City of Miami discussed the tri-partite roles of the entities involved with Community Development funds: 1. City Staff'role with funded programs. 2_ City Staff role with Cormmunity Development Advisory Board.. 3, City Staff role with the New Washington Heights Board and program. Howard Gary. Assistant City Manager, opened the floor for discussion of the aforementioned issues;a series of questions and answers arose concerning these issues, they are as follows: "In reference to the monitoring reports, will New Washington Heights give their report to the City and in turn will the City give that report to the Community Development. Advisory Board?" (C. Brown) "That is the way we usually handle operating agencies and reporting for the Board. We get reports on a timely basis from the organizations and we can in turn submit these reports to the Community Development Advisory -Board". (N.Bahn) - "The reason -I'm asking, is that I don't see how we are going to be able. to monitor. anything unless we are getting some kind of feedback". (C. Brown) " We can provide you with reports as we get them". (N. Bahn) "If the relationship between the two Boardswas such...if they were working together very closely, the problems of reporting directly would be non-existent". (C. Johnson) "That happens sometimes, as long as the City keeps, getting reports from our operating agencies because we have the ultimate responsibility for the funds, therefore, we must ..ontinue to get reports. You have the ultimate responsibility for the funds? (C. Johnson) Yes the City does, the City is the grantee from -the federal government 'and therefore the federal government holds the City responsible for the funds. (N. Bahn) Even though we are accountable for the funds... there's no.doubt if the funds are expended improperly the City would have to pay it out of it's coffers. -I believe the key issues is that when these reports come to you they will come to you whether it's via the City or directly to you. I think the important thing you need on all the reports is an evaluation of their performance in view of their work programs, -now obviously you don't have the staff or the time to do the evaluation of the reports in terms of -performance in terms of successes and failures at given intervals. I think -that it's -important that you get both pieces of the information. The agency report and City staff evaluations:you may even have to have a discussion with that non-profit agency in terms of what their accom- plishment.have been and what are their successes and failures..(H. Gary) "I think there could be both a formal and informal relationship. There are issues that are going to come up during the course of the Contract year where we're going to want to go to discuss something of issue and importance to the Advisory Board and also of importance to Negri Washignton Heights, but the formal structure should remain in place, and then an informal relationship, I'm quite sure could be settled". (M. Florence) - 10- • "Without structure you have chaos, but more so we have to report to the federal government as to what our accomplishments have been, to say whether we are going to be refunded, but as Mr. Florence indicated it's also important to have the informal structure through discussion between the two Boards. Structure sometimes inhibits the type of communication you need that may not be seen in a report". (H. Gary) Mr. Gary, indicated that it appears that all parties concerned seem to be Working towards a better relationship. "Does the Community Development Board have assigned to it a Planner or an advocate Planner that can assist the Community Development Advisory Board to establish goals for the community? (J. Due - Community Relations Board) Nancy Bahn informed Mr. Due and those gathered that the Community Development Advisory Board has a Planner assigned from the City of Miami Planning Department and at the • present time it's Mr. Lloyd Spooner and the Board also has at its availability a community organizer and that is Mr. Lopez, so there is technical assistance as well as our office who is on call for interpretation of regulations and other activities. In summation, all entities involved gathered a better understanding of the tri-partite roles involved in the expenditure of Community Development funds. At this point in the joint meeting the. discussion turned towards a mutual pact, prepared by 'City staff. The mutual pact was discussed at length and Board members were urged to review and come back to the next meeting with recommendations and amendments, and/or deletions. The meeting adjourned at approximately 9:45 p.m. Third Special Joint Meeting of 0vertown Advisory Board and the New Washington Heights Board Thursday, December 13th 1979 Phyllis Wheatley Elementary School 1801 N.W. 1st Place This was the third in a series of joint meetings of the 0vertown Community Development Advisory Board and the New Washington Heights Economic Development Conference Inc. This meeting was convened in order to resolve differences in the "Mutual Pact" and to resolve other ideological and philosophical differences of the two Boards. The following is a summary of that meeting: City Staff Present Mr. Howard Gary, Assistant City Manager Mrs. Nancy Bahn, Assistant Director of Community Development Ron Lopez, Community Involvement Specialist/Recorder Lloyd Spooner, Planner 0vertown Advisory Board Members Present Bishop George E. Johnson, Chairman Mr. Charles Cash, Vice -Chairperson Mrs. Margaret Brown, Secretary Mr. Clinton Brown M'ir. Benjamin Brown Mr. Irby McKnight Ms. Gloria Perry Ms. Laura Bethel Mrs. Dana Chapman Mr. Sidney Cox Mr. Tom Jordan New Washington Heights Board members present Mr. Moses Florence, President Mrs. Addie Cobb Mrs. Jackie Bell, Executive Director, New Washington Heights Economic Development Conference, Inc. Please note that some members of the 0vertown Community Development Advisory Board (CDAB) also serve on the New Washington Heights Board (NWHB) This meeting started at 8:10 p.m., Howard Gary acted as the falcilitator of the join t discussion. Mr. Gary opened the meeting by soliciting comments from both Boards in reference to the "Mutual Pact". "I can identify for New Washington Heights, but majority of the Board members have voted and agreed to accept this "pact of mutual understanding" without amendment or change with one exception that is item number 8 and it was' this item that we discussed at our last meeting, that a provision be added to it that it be subject to a favorable evaluation and with that inclusion on. item #8 the majority of the Board will accept the document". (t•1. Florence) . Your Board acted on it? (H.Gary) - 12 - (Let it be stated that the President of the New Washington Heights Board accepted the pact of mutual understanding with a modification which is item #8, which should be subject to a favorable evaluation.) Mr. Florence also indicated that his Board approved this and he's acting in the. official capacity of President representing the Board. I accept that. (H.Gary) Are there any comments in regard to the pact from the Community Development Advisory Board members in terms of what Sou think should occur and also in response to hlr. Florence's comments that the New Washington Heights.Board has agreed to the pact, I would like to say that I'm pleased that the New Washington Heights Board has accepted the pact. (H.Gary) Do we have any comments from anybody else? I think that number 7 needs to•be looked into a little further, from the Community' Development Advisory Board standpoint. (C.Cash) (The item reads as follows: "The • Community Development Advisory( Board agrees to drop all charges against the New Washington Heights organization".) Bishop Jonhson and Mr. Cash, it appears that the New Washington Heights Board has proposed the "pact of mutual understanding" with some modifications and=th.en the Board has agreed to it. Do you think it would be appropriate at,this time for the Community. Development Advisory aoard to review your comments in regards to that and see if you can come to some consensus? (H.Gary) If they voted on something like that, I think they should have given us something before tonight. I think that things like that need to be reviewed and we should have something on it before the night of the meeting, it's hard to sit here and look over this and have the meeting at the same time. (C.Cash) At the last meeting each of us had decided that each of the Boards would review the pact and come back at this meeting to discuss it jointly, at that time we did not discuss items of those pacts between Mr. Cash in that the Community Development Advisory Board should review their comments in terms of individual •comments or in terms of what Mr. Florence. has presented to determine whether or not we can come to some agreement. (H.Gary) I would like to hear from each one of the Community Development Advisory Board members. (C.Cash) Would the NewWashington Heights Board agree to drop item #7? (H.Gary) No' (M. Florence) The only charges I could think of were the charges presented to the City Commission; you have those charges, could I see those? (Mrs. Chapman gave Mr. Gary a list of the identified -problem areas.) (In the interim a discussion arose concerning the recent audit done on New Washington Heights. The issue was raised by Community Development Advisory Board member, Tom Jordan. Mr. Gary indicated that the disucssi:on was regressing as a result of the same discussion of this issue on Decernber.4th 1979.) Mr. Florence indicated "that the New Washington Heights Board is not going to listen to those innuendos and unsubstantiated charges by some people who have some obvious personal gripe against New Washington Heights. -The City Attorney has identified that organization is legal, the auditor has identified that those funds have not been -13 - misappropriated, we have identified to you the program we -have undertaken in terms of Community representation, now if they are unwilling to accept,that we're not going to sit here and listen to their inability to understand the logic and the reasoning that goes with an organization performing duties in this community,.if., we're here to move forward, I think this document provides a vehicle for us,to come tegether and move forward. If he went to sit here.and worry about.... he wasn't even here 4 years ago and he's got nerve enough to sit here and talk about what happened four (4) years ago". In terms of the legality of the organization and its legal'. in regards to the proper use of the funds they were properly used that's what we found but that is not the issue the issue is the part of mutual understanding. Number 7to move us in.the right direction, this -does not say that if for some reason something comes up that happened in the past that was illegal was not dealt with, what this is saying is we're forgetting about the past and we are starting new. (H.Gary)' I'm no lawyer, but I do know a little bit about organization structure. (inaudible) I've prepared on NWH from it's minutes. The 1st date was October 19, 1973 and the last date I have is June 18, 1979. When this organization started and. it was Chartered by the original incorporators, they presented themselves to the Community on November 1, 1973, there was membership pledge of these people (unidentified for the record) these were the original incorporator (again unidentified by name) they have 29 members and then they ended up with about 90 people. During 1973 there was not too much activity, other than meetings with the CRB trying to get it together from January 1975 the Board was called together from January 1975 until January 17, 1979, there was no quorum board. Now I'm going to ask you as the Chairman of this meeting to tell me, how that could possibly constitute legality? (D. Chapman) What I would like to do to avoid this regression because we have discussed these issues before. I would like to have the CD Advisory Board meet in a caucus and decide on this mutual pact all of us who are not members of the CDAB will leave and we'll return at 8:45 p.m., we would like to have your decision, if you want to modify it, if you want to _vote yes or vote no it's your decision. At this point the CDAB met to discuss the issue of item 7 for a period of 19 minutes the meeting was recessed for this period in order for the CDAB to reach a consensus. Upon re -convening of the meeting Mr. Irby McKnight presented a modification to item 7 and it reads as follows. "The CDAB have not filed any charges against the NWHB. However, we have identified 'and listed areas in which we feel, that there must be improvements before anymore CD funds can be allocated to the said organization": (I, McKnight for the CDAB by unan- imous consent) Fine: then we can drop number 7 and you agree? (H. Gary) We want that statement put in the document, that should be a part of the pact. (D. Chapman) Would you like to sit down an discuss it with your board members? (H.•Gary) No: we accept the document as written. I would like to make a comment. Two resolutions as 1 understand i t , have been p•esented bythe task force,whether it's the old task force or the continuation of this task force, to the City Commission. Alledging certain charges against NWH, with the first one directed at the Director and .the second against the organizational structure, these are on file and on record' 'down at the City Commission. Allegations have been announced and broadcasted on the radio throughout this community, supposedly coming from this Advisory Board. It is our contention that if we are.', to work together we are going to have to clean • the air. Cleaning the air involves, removing those resolutions or making it known to the public that those resolutions or whatever adopted by this board are no longer, is effect and secondly that the person who presented the information to the community over the radio will do so. in terms ofthe results of this meeting that effect and that We move forward with their operation and'the redevelopment of the Community, it is essen- tial that number-7 be in there, because in effect of what you're doing, you're negating number 8 by making the statement as I heard it mention by Mr.MccKnight. no one has said what these other things aretthey (the CDAB) wants corrected, always been the problem, no one ever says what it is - they just say there are several.••.•• but nothing ever come.s out ih terms of what it is. (Mr. Florence) You mean in terms of the charges. (H. Gary) Not the charges, read the note it says there are several problems (M. Florence) "Mr. Gary read the modification once again" It appears Mr. Moses, if the Miami Herald, Miami News, Miami Times or whoever gets a mutual pact - it appears we have agreed, it appears that everything that happen in the past we are forgetting by moving forward. Secondly, the way I interpret this is that I received this as a direction to the City to review what they have presented, I would hope that we would add this to the resolution of agreement. (H. Gary) Why don't we scratch 7 altogether, why have anything of accusations or charges? (L. Brown) They are resolutions of this board: (M. Florence) They can drop them;but there will always be a record (H. Gary) There should be a record that they were dropped (M. Florence). When we go back to the City Commission with this mutual pact that says we have forgotten about everything and this is what we will, do.. (H. Gary). With number 7 in it, it is true, without number 7'it's not true,with number 7 we are saying that we are forgetting about the past and we are starting fresh - without that we are going to continue the bickering, the innuendos, and the accusations and when April, May and June come.we are going to be sitting in the exact same point, unless we come to an understur,..ing that we are going to work together and if we are going to drop all these personal vendettas and the allegations and charges and move forward from here. Unless we reach that point•we haven't accomplished anything, (M. Florence). At this point.an additional amendment was added which read as follows: Item 7a --we. will hold Mr. Gary, Assistant City Manager and the City Manager's office accountable to ensure thatall items in this pact are adhered to. Would you agree to add that on these (H. Gary). I continue to say we are an elected Board. I don't care if it was 60 votes or 5, I•say that anybody going all the way up to the Mayor who came up with the foolishness•"••• anyhow what I'm saying is that there are issues in that Board (NWH) and with the administration and Director of that organization that have to be clearly defined:and have to be straightened out, because if it isn't, it is going to perpetuate itself with the same things and 6 months from now we'll have the same problem, regardless of you being there (D. Chapman). Can we vote on keeping 7 and 7a in the pact? (H. Gary) The N.W.H. Board say if the (CDAB) drop 8 we'll drop 7 (C. Cash). - 1 5 - That's a nice compromise (if they drop 8 you'll drop 7) (H. Gary). Moses, the CDAB is saying since they agreed to number 8 will you change and modify number 8. We only modified number 8 (M. Florence). They want to modify number 7 (H. Gary). Well we'll take our modification out of number 8. Understand, the only reason we modified number 8 because the members of the Board that approved it was for one reason and one reason only. NWH have absolutely nothing to hide, we have nothing to concern ourself with in terms of our operation, we haveagreed to put that in there, because we ourselves are confident to know that by our activities from now through the remainder of the contract, that we are going to get a favorable evaluation based on our work program, we only included that because it was an issue raised at this meeting at the last meeting that we had, that's the only reason we put it in. It was not that we wanted to put it in, we would agree to have it as it is without that, we only included it because we thought that by doing so, we could help the Advisory Board to come to a conclusion. (M. Florence) They (NWH) agree to keep number 8 if you keep number 7 - keep the original wording (H. Gary). No one is going to agree to that! (C. Cash) Would you agree to the changes they (CDAB) have made? (H.Gary). No - we won't agree to that (M. Florence). We came 99 percent of the way and we disagree,right? (H. Gary) Right (D. Chapman) Thank you! .(H. Gary) The meeting was adjourned at 9:33 p.m. without either party agreeing to the "mutual pact". PACT OF MUTUAL UNDERSTANDING WHEREAS, the Community Development Advisory Board has a useful role in making recommendations to the City and County Commissions concerning the Overtown area, and' WHEREAS, the New Washington Heights Community Development Conference, Inc. has a useful role in promoting the economic develop- ment of the Overtown area, and WHEREAS, the joint harmonious.effort of the two organizations is essential for the development of Overtown. NOW, THEREFORE, be it resolved that the two organizations agree to the following: 1) New Washington Heights will modify the by-laws of the organization in order that the election process permit total com- munity participation in terms of membership, elections and eligibility to serve as a board member. 2) New Washington Heights will hold a membership drive to attract new members, and an election will be held in January 1980, to elect a new board. This election will be monitored by city staff. 3) New Washington Heights will provide public notice of all board meetings, and all meetings will be open to the public except in cases of disruption. 4) New Washington Heights, the Community Development Advisory board and city agree to mutually respect each other's.organization. 5) New Washington Heights will keep the Community Development Advisory Board informed of their activities and progress by submitting to them a copy of the monthly report which New Washington Heights submits to the city. 6) New Washington Heights will submit statement regarding all funds received, to Advisory Board for their review. 7) The Community Development the Advisory all charges against the New Washington Heights a quarterly financial Community Development Board agrees —to drop organization. - 17 - la -34 8) The Community Development Advisory Board agrees to recommend to the City Commission the 6th Year C.D. funding of New Washington Heights. IN WITNESS, THEREOF, the below signed parties have executed this Pact of Mutual Understanding this day of , 1979. President, CRAB President, OWE board ATTEST: - 1'8 - rs- Roles of C.D. Board, City Staff and New Washington Heights I CD BOARD 1. Recommends projects to City Commission. 2. Can recommend operating agency for project. should reach. 3. Can set overall goals which project 4. Determine priorities for community. 5. Requests status reports of projects usually through city staff. 6. Reviews monitoring reports of the city in regard to project operation. 7. May comment upon the effectiveness of agency operations. 8. Can recommend that funds be reallocated to other projects. 9. Can make recommendations to the City Commission on plans or projects affecting the future redevelopment of the area. II CITY STAFF 1. Presents recommendation to the City Commission regarding projects proposed or agencies to be funded. 2. Prepares the application for CD block grant funds which is finally sent to the federal government for approval of funding. 3. Develops contracts, work programs and monitoring devices for contracted agencies. 4. Monitors and evaluates agency performance through written reports and evaluation visits. 5. Monitors financial expenditure of corporation. 6. Approves selection of consultants,, and acquisition of equipment in excess of $50. III NEW WASHINGTON HEIGHTS 1. New Washington Heights Board empowers the executive director to deal with the city in the area of project administration 2. The staffs of the city and New Washington Heights meet together to determine work program, budget and monitoring for the the year's contract. 3. New Washington Heights board contracts with the city for utilization of CD funds to promote economic development in Culmer/Overtown. 4. New Washington Heights reports directly to the city admin- istration by monthly and quarterly status reports. 5. New Washington Heights board's president approves ment of all funds. 6. New Washington Heights board, with city approval, consultant to any activities of the corporation. • disburse - can hire - 19 - III NEW WASHINGTON HEIGHTS (Cont'd) 7. New Washington Heights board, with city approval, can acquire capital business -related etravelquipmer,tand membership in excess of $to50�authorize different organizations. 8. New Washington Heights board must disclose all sources of funds to the city. 9. New Washington Heights provides proof of expenditures to the city in order to receive reimbursements.