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Home My WebLink AboutR-80-0080LCD/slm 2aN RESOLUTION NO. 8.0 8 A ;RESOLUTION AMENDING RESOLUTION NO. 77-480, ADOPTED JUNE 9, 1977, WHICH CREATED A BUDGET. REVIEW COMMITTEE TO STUDY THE CITY. OF`.:MIAMI'S ANNUAL BUDGET PREPARATION PROCESS AND COMM•MUNICATE SAME TO THE COMMUNITY; BY REPEALING SECTION 9 OF SAID RESOLUTION IN ITS ENTIRETY AND SUBSTITUTING A NEW SECTION 9 AND ADDING SECTIONS 10 AND 11 DEALING WITH THE FUNCTIONS OF SAID COMMITTEE AND THE ;`RESPONSIBILITIES AND TERMS OF OFFICE OF COMMITTEE MEMBERS AND REMOVAL THEREOF. JUPPORT VE tviEN+ i S FOLLOW,, WHEREAS, Resolution ;No. 77-480, adopted June 9, 1977,.created a Budget Review Committee tostudy the budget preparation process and to make recommendations to the City Commission concerning better communication the citizens` of the contents of the budget and of the Commission's of the alternatives presented and process; and` discussed during review the budget preparation WHEREAS, a summary outline of the Budget Review findings concerning the FY '78-79 budget preparation : process was for discussion at the January 10, 1980, City Commission meeting, and said Report contained recommendations for improving and expanding ` in the budget preparation process, and to tions `be WHEREAS, citizen participation Committee's presented WHEREAS, it is the desire of the Commission that said.recommenda- adopted .in the form of a'resolution; "DOCUMENT INDE ITEM N0 CITY COMMISSION 1 MEETING OF FEB1 2 1980 iinounaN No.8 0 - 8 0 NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION: OF THE CITY OF MIAMI . FLORIDA: Section 1. Resolution 77-480, adopted June 9, 1977, Budget ReView Committee to study the City process and communicate same 'tothe commun ing part i c ul ars :1/ alternates creating a of Plianii's annual budget preparation ty is hereby amended in 'thefollow- Seet4e14-9:--Pie-terms-of-04-Gamines membefs-ape-a}teiopate-memhefs-shaI4-etq{we when-the-Gemm4ttee-45-e4sse;veils-namely; Neve4lew-4;-1989: 'Section 9. (a) The terms of office of all incumbent shall terminate upon passage hereof. membersand Upon appointment, tint of office of the five ' (5) members "(which shall ;include the chairperson) and the five (5) alternates, shall FO L L Q'VV" sors have (b) A1.1 be as follows:. (i) Group I` - The chairperson, two (2) members, and three (3) alternates shall serve an initial one- y ar term beginning on February 15, 1980; there- after, all terms of office shall be for two ( ) years. Group II - Two (2) members and two (2) alternates shall serve an initial two-year term beginning on February 15, 1980; thereafter, all terms of office shall be for two (2) years. members and alternates shall serve until their succes- been appointed and take office; If a vacancy occurs . in the office of a member or an al- ternate, the City. Commission shall appoint a person to serve the unexpired term of said office. business. (d) Three (3) members shall constitute a quorum to conduct Upon recognition by the chairperson, any alternate may serve as a member. in the absence of any member and such recognized alternate shall be counted as a member for the purpose of constituting a quorum. 1 Words stricken `,through shall be deleted. Underscored words constitute the amendment proposed. Asterisks indicate omitted and unchanged. material. The remaining provisions are 'now; in effect and remain unchanged. Section 10. (a) All appointments;. shall be reviewed atleast annually, and removal of any member, including the chairperson, may be effected at any time by a vote of not less than three (3) members of. the City Commis s ion. (b) Two successive absences of a member from Committee meetings, without good cause as determined by a vote of not less than three (3) members of the Committee, shall automatically result in loss of membership.. Section 11. (a) The duties and responsibilities of the Committee may be expanded bythe. City Manager to include the review of: and arts P 9p ici pay tion in all facets of the budgetary process, including, but not limited to major budget issues and a Committee presentation and recommendation to the City Commission on same. (b) The Committee shall conduct at least one (1):"town meeting" it each of three (3), different neighborhood locations to discuss the budget (c) The chairperson shall be charged with the responsibility of conveying or causing to be conveyed the views of the citizens concern- ing the budget to the Cif Commission and :to the appropriate City"'offi- cials in the form of a summary" report or presentation on the results of the "town meetings", pinpointing the areas of major. concern. (d) Each November. the Committee shall analyze the current year's budget reviewactivities and present recommendations to the City Commission for the development and improvement of the budget review for the succeeding year.' 80-80 r-� RALPH . ONGIE ITY CLERK LEGAL REVIEW: APP ROBERT. F. CLARK ASSISTANT CITY ATTORNEY TO FORt&.AND CORRECTNESS: GE CITY Joseph R. Grassie. City Manager ‹41 Manohar S. Surana, Ac-ing Director Department of Managemetit'7ari'Budget January 29, 1980 Amendment to Resolution 77-480 - Budget Review Committee • . ' At the January 10, 1980 City Commission meeting Mr. John Cosgrove, Chairman of ; , the Budget Review Committee, presented the Committee's final report on the current budget preparation process. As a result of this report andthe ensuing discussion, it was agreed that the City Manager would submit, in the form of a resolution, the Committee s recommendations for improving and expand- ing citizen participation in the budget preparation process. The attached proposed resolution amends Resolution No. 77-480, which created the Budget Review Coninlittee,by deletingSection 9 which dissolved the committee by as of November 1, 1980, and y adding new Sections 10 and 11, addressing the recommendations of the Committee. Sections 10 and 11 provide for the following: LLJCJ t..- Z. Cr LL), (-) CA_ •. (f) 0 1) New terms of office. 2) Staggered terms of office so that each year a nuniber of the membership will have served the previous year. 3) An attendance policy that provides for replacement of.those members who fail to take an active part as members of the Budget Review Committee. 4) Expanded responsibilities for the Committee to include the review of and participation in all facets of the budget process. 5) Provisions fnrconducting "town rneetingsu to facilitate citizen participation in the budget process. It should be noted that these changes will require the City Commission year term. The remaining four will need to serve the two year term. Furthermore, there is one vacancy (and possibly three vacancies if members appointed by ex-ConimissionerGordon are to be replaced) for whichan appointnient will be required. To assist the City Commission in its deliberations, a list of the present members is attached. The list also shows the name of the Commissioner who made each appointment. The attached resolution has been prepared for, the February 1.2, 1980 City Commission Meeting. 0 8 0 - Budget Review Committee List of Members as of January 29 1980 Members Nance Appointed y 1. John Cosgrovra Ferre 2. Carlos Salinas Ferre . 3. Jack Al fonso Ferre . : Robert Hartnett P1 ununer 5. T. Willard Fair Gibson" 6.: Vacant .(Cyri 1 Smith Resiyned). Gibson 7. Aristides :Mendez Insua Reboso C.. Arigel bePedro Reboso 9. Stephen Chepeni k Gordon 10. Gary Dix , Gordon